Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, May 14, 2018, at 7:00 p.m. in the Sanborn Central conference room with the following present: Adams, Dean, Enfield, Olson, and Schmit. Others present Superintendent Siemsen; Elementary/Middle School Principal Vermeulen and Business Manager Bechen.

Pledge of Allegiance.

Motion by Enfield, seconded by Adams, all aye, to approve the agenda as amended. 101 – football bleachers, 102 – press box, 103 – bus barn storage, 104 – approve Kayla Vetter, 105 – approve Jenna Miller transfer, 106 – approve Laura Conrad, 107 – executive session, and 108 – adjournment.

Motion by Schmit, seconded by Dean, all aye, to approve the minutes of the regular board meeting April 9, 2018, as printed.

There were no visitors to the board meeting. 

Motion by Adams, seconded by Enfield, all aye, to approve the Financial Statement and bills. 

General Fund balance, April 1, 2018: $88,432.81. Receipts: taxes $41,814.47, penalties/interest $123.67, interest $1.90, other pupil $25.70, other local income $3.67, state fines $388.45, state aid $46,128.00, admission $408.00, manual journal entry $17,260.36, transfer $45,896.87.  Expenditures: $160,675.22. Balance, April 30, 2018: $79,808.68. CorTrust Savings balance, April 1, 2018: $150,165.81. Receipts: interest $0.00. Expenditures: $0.00. Balance, April 30, 2018: $150,165.81. 

Capital Outlay Fund balance, April 1, 2018: $882,643.52. Receipts: taxes $25,672.16, penalties/interest $32.09, interest $33.83. Expenditures: $73,947.41, manual journal entry $17,260.36, transfer $45,896.87. Balance, April 30, 2018: $771,276.96.

Special Education Fund balance, April 1, 2018: $87,093.47. Receipts: taxes $4,452.96, penalties/interest $1.24, interest $2.28. Expenditures: $37,970.66. Balance, April 30, 2018: $53,579.29. CorTrust Savings balance, April 1, 2018: $1,827.62. Receipts: interest $0.00. Balance, April 30, 2018: $1,827.62. 

Pension Fund balance, April 1, 2018: $397.72. Receipts: taxes $7.65, penalties/interest $1.61. Expenditures: $0.00. Balance, April 30, 2018: $406.98.

Food Service Fund balance, April 1, 2018: $(4,611.00). Receipts: student meals $5,033.20, adult meals $366.50, ala carte $1,009.85, certification $145.62, federal reimbursement $4,833.70. Expenditures: $11,753.50. Balance, April 30, 2018: $(4,975.63).

Enterprise Fund balance, April 1, 2018: $(7,520.65). Receipts: $2,000.00. Expenditures: $3,730.96. Balance, April 30, 2018: $(9,251.61).

Scholarship Fund balance, April 1, 2018: $13,186.29. Receipts: interest $0.53, contributions $0.00. Expenditures: $0.00. Balance, April 30, 2018: $13,186.82. Peters Scholarship balance: $12,686.82; Nelson Scholarship balance: $500.00.

Trust and Agency Funds balance, April 1, 2018: $63,175.47. Receipts: $2,708.41. Expenditures: $4,286.79. Balance, April 30, 2018: $61,597.09.

Reviewed the preliminary budget for 2018-2019 with discussion following.

Salaries and benefits for the month of May 2018 were as follows: 

General Fund: $147,517.67; 

Special Education: $19,522.68; 

Food Service: $8,608.84; 

Enterprise: $3,709.43.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $32.30; Brooks Oil Co., liquid petroleum $1,565.50, gas $1,995.00; CarQuest, Auto Parts, bus supply $236.96; Central Electric, March $3,910.74, April $3,202.18; Clayton’s Repair, bus repair $389.98; CorTrust VISA, air cards $120.03; Day’s Inn – Pierre, conference room – Bechen $114.00; Department of Revenue, water testing $15.00; Direct Digital Control, heating system repairs $10,596.94; Farmers Elevator, #2 diesel $2,489.65; Golden West Technologies, repair telephone $62.50; Shane Gross, shop supply $27.41; Heartland Paper Company, janitor supply $1,989.50, scrubber part $132.56, copier paper $579.00; Huron Plainsman, job openings ad $770.00; 

[IMPREST FUND: 

Bridgewater/Emery School, junior high track $40.00; CorTrust –visa, elementary/middle school principal room $111.98, football coach room $91.00, Technology & Innovation in Education conference room $126.76; DeSmet School, high school track $125.00; Sunburst Digital, renewal $99.95; Wagner Community School, two tablet charging carts $300.00; Wolsey/Wessington School, high school track $100.00; Freeman High School, high school track $130.00; Howard High School, junior high track $50.00; School Administrators of South Dakota, conference registration – Siemsen $125.00]; 

JobsHQ, job openings ad $1,109.88; Josten’s, high school diplomas $67.32; K&D Busing, extra curricular travel $837.59; Jeannette Knigge, testing snacks $43.09; Menards, janitor supply $68.66, football field maintenance $103.82, ag shop supply $7.26; Mid-Dakota Technologies, April tech support $140.00; Midstates Group, elementary/middle school principal supply $28.50; Miller Marine, four-wheeler fuel line $178.99; Moody’s Auto Body Design, suburban handle $105.33; North Central Seed Co., football field fertilizer $127.50; Lily Overson, library book returned $15.75; Paragon Ridge Perkins Consortium, membership fee $225.00;  Petty Cash, postage $48.25; Premier Equipment, bus disc brake $1,417.10, lawn mower filters $30.42; Runnings, ag shop supply $37.99; Sanborn Weekly Journal, library renewal $40.19, board proceedings $213.86, board vacancy $19.47; Santel Communications, phone $227.36; Scholastic Inc., weekly reader additions $32.94; SD Department of Health, nurse services $105.00; South Dakota High School Activities Association, national federation news $6.00, student press fee $25.00; Sandra Selland, vocal judge/mileage $87.18; Justin Siemsen, testing postage $10.62; Sun Gold Sports, awards $585.75; TIE, middle school registration – Farrell-Poncelet $140.00, high school registration – Olsen $140.00. 

CAPITAL OUTLAY Fund — A&B Business, copier rent $866.41; Bechen Electric, LLC, final LED lighting/emergency lights $18,820.38; Tessiers Inc., third payment – gym air conditioner $4,140.00, rework welding exhaust $969.39; Wessington Springs, 1/3 football practice jerseys $291.70.  

SPECIAL EDUCATION Fund – Behavior Care Specialists, April tuition services $6,242.00; April 2018 mileage, $357.00; April 2018 Speech mileage $47.04; Kylie Pauly, April 2018 service $20.00. 

FOOD SERVICE Fund – Card Services, food $87.88; County Fair, food $119.78; Darrington Water, SS tank $24.00; Dean Foods, milk $655.51; Earthgrains Baking, bread $81.60; Reinhart Foodservice, food $2,291.49, supply $29.53; Walmart, food $20.44, supply $15.47. 

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

•High School play was performed during school and in the evening the last week in April. Thanks for the hard work Mrs. Danek, cast and crew on a successful presentation. 

•Graduation Ceremonies were held on May 12th, in the School Gym at 4:00 p.m. 

•Semester tests are scheduled for May 11th (Orange Day) and May 14th (Blue Day). 

•Congratulations to the FFA members for their performance at the State Convention and to the new officers: President – Katie Schmit, Vice President – Carter Linke, Secretary – Wesley Linke, Treasurer – Samantha Dean, Reporter – Megan Linke. 

•The Golf and Track teams have had very positive showings in their recent competitions. They are gearing up for conference, region and potentially state competitions. Good Luck to all participants. 

•Elementary classes have been taking field trips and having good experiences. 

•Last Day of school is May 15th, with an 11:00 a.m. dismissal. 

•Staff will have a work day on May 16th.     

Mrs. Vermeulen reported on:

•May has been busy! As of now, six preschool students have chosen to repeat. We also have 17 or 18 new preschool students for the 2018-19 school year. 

•Elementary Declaim was held last week. 

•Thirteen students in eighth grade went through the promotion ceremony on May 12th. Three students from Upland Colony went through eighth grade graduation on May 14th. 

•The colony will have three new students in kindergarten in the 2018-19 school year. 

•We have selected a new science curriculum for Kindergarten through fifth grade for the 2018-19 school year.  

Discussion Items:

Discussed some additional needs in our special education department that will be explored, including looking to hire a deaf educator.

Discussed some potential changes to the hierarchy in the volleyball coaching assignments, per the coaches’ requests. 

Jacque Bratcher, SCW Band teacher, tendered her resignation to take a new position in Lead/Deadwood. The co-op has hired Janae West for the Band position. 

There will not be a School Board Election this summer, petitions were turned in by Gary Spelbring, Jr. – two-year term, Curtis Adams – three-year term, and Clayton Dean – three-year term.

Old Business: None.

New Business: Motion by Dean, seconded by Enfield, all aye, to approve the district’s 2018-19 annual membership in the Associated School Boards of South Dakota. 

Motion by Schmit, seconded by Adams, all aye, to approve the contract with the State of South Dakota to provide school health services for 2018-19 at the rate of $30.00 an hour.

Motion by Dean, seconded by Adams, all aye, to approve voting for Patrick Frederick, Platte-Geddes as Division IV representative on the South Dakota High School Activities Association Board of Directors and approve the proposed amendment.

Motion by Enfield, seconded by Schmit, all aye, to approve the extended school year services contract to Kelly McClane at a rate of $20.00 an hour for eight total hours and Paula Sanderson at a rate of $20.00 an hour for 12.50 hours.

Motion by Schmit, seconded by Enfield, all aye, to approve the motion to move funds from savings; $100,000 into general fund checking and $1,827.62 into special education checking.

Motion by Adams, seconded by Dean, all aye, to approve the motion to acknowledge the Sanborn Central Administration staff as its own collective bargaining unit.

Motion by Schmit, seconded by Adams, all aye, to approve the resignation of Melissa Wormstadt as cheerleading advisor effective at the end of the school year. The board thanks her for the time and effort she put into the position.

Bids for the potential football field projects: Bleacher bids opened: Bleachers: Seating & Athletic Facility Enterprises LLC, 500 seats non-elevated $32,230.00, 400 seats elevated $50,429.00; Combined Building Specialties, 488 seats elevated $60,301.00; CBS Constructors, 494 seats non-elevated $35,000, 494 seats elevated $51,700.00.

Motion by Enfield, seconded by Dean, all aye, to accept the bid from Seating & Athletic Facility Enterprises, LLC for 500 seats non-elevated for $32,230.00.

Bid opened for the Press Box: Complete Contracting Solutions, Press Box, 14 x 18 addition, on each side of the existing structure $41,800.00. 

Motion by Adams, seconded by Enfield, all aye, to reject the only bid for Press Box addition. The board will continue to pursue other options for this project.

Bid opened for the potential Bus Barn Storage: Complete Contracting Solutions, $49,700.00.

Motion by Schmit, seconded by Dean, all aye, to reject the only bid for bus barn addition for storage. The board will continue to pursue other options for the project.

Motion by Schmit, seconded by Enfield, all aye, to approve the contract to Kayla Vetter for the Title I position for the 2018-19 school year.

Motion by Adams, seconded by Dean, all aye, to approve the transfer of Jenna Miller from Title I to third grade for the 2018-19 school year.

Motion by Schmit, seconded by Enfield, all aye, to approve the contract to Laura Conrad as Food Service Manager for the 2018-19 school year.

Motion by Dean, seconded by Adams, all aye, to go into executive session SDCL 1-25-2(4) for administrative negotiations, classified staff, and extra duty contracts at 9:35 p.m. Regular session resumed at 10:16 p.m. 

Regular Board meeting will be held on Monday, June 11, 2018, at 7:00 p.m. in the Sanborn Central School Conference Room. 

Motion by Adams, seconded by Schmit, all aye, to adjourn the meeting at 10:17 p.m.

Gayle Bechen

Business Manager

Troy Olson

Board Chair

Published once at the total approximate cost of $126.50.

SJ41-1tb

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