Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, August 13, 2018, at 5:00 p.m. in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield, Schmit, and Spelbring. Others present Supt. Siemsen; Elementary/Middle School Principal Vermeulen, and Business Manager Bechen. 

Pledge of Allegiance.

Motion by Adams, seconded by Enfield, all aye, to approve the agenda as amended. Add Item J. 12 – 2018/2019 Approve signatures for checking accounts held by Sanborn Central School Dist. 55-5; move Adjournment K. 12 to 13 – 2018/2019. 

Motion by Schmit, seconded by Adams, all aye, to approve the minutes of the regular board meeting July 9, 2018 as corrected: Superintendent Siemsen is going to pole area schools; should read, poll area schools.

Visitors to Board Meeting: None.

Motion by Enfield, seconded by Schmit, all aye, to approve the Financial Statement and bills. 

General Fund balance, July 1, 2018: $384,135.30. Receipts: taxes $6,525.45, penalties/interest $154.16, interest $88.07, other local income $403.90, state fines $1,344.63, state aid $61,059.00, admission $25.06, gross rec – elect $35,165.45, wetland tax $80.22.  Expenditures: $136,688.51. Balance, July 31, 2018: $352,292.73. CorTrust Savings balance, July 1, 2018: $50,207.26. Receipts: interest $0.00. Expenditures: $0.00.  Balance, July 31, 2018: $50,207.26. 

Capital Outlay Fund balance, July 1, 2018: $961,198.30. Receipts: taxes $3,249.94, penalties/interest $59.96, interest $245.86.  Expenditures: $6,611.26. Balance, July 31, 2018: $958,142.80.

Special Education Fund balance, July 1, 2018: $119,239.64. Receipts: taxes $534.81, penalties/interest $7.69, interest $25.68. Expenditures: $19,618.06. Balance, July 31, 2018: $100,189.76.  

Pension Fund balance, July 1, 2018: $418.20. Receipts: taxes $1.04, penalties/interest $0.30. Expenditures: $0.00. Balance, July 31, 2018: $419.54.

Food Service Fund balance, July 1, 2018: $4,771.14. Receipts: student meals $500.00, certification $84.00, federal reimbursement $2,769.66. Expenditures: $7,088.29. Balance, July 31, 2018: $1,036.51.

Enterprise Fund balance, July 1, 2018: 30,582.58. Receipts: interest $7.34. Expenditures: $3,623.31. Balance, July 31, 2018: $26,966.61.

Scholarship Fund balance, July 1, 2018: $13,188.14. Receipts: interest $1.19, contributions $0.00. Expenditures: $0.00. Balance, July 31, 2018: $13,189.33. Peters Scholarship balance: $12,689.33; Nelson Scholarship balance: $500.00.

Trust and Agency Funds balance, July 1, 2018: $54,033.91. Receipts: $5,375.89. Expenditures: $11,225.84. Balance, July 31, 2018: $48,183.96.

Salaries and benefits for the month of August, 2018 were as follows: 

General Fund: $115,212.06; 

Special Education: $14,374.27; 

Food Service: $6,279.70;

Enterprise: $3,623.36.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $31.45; American Educational Products LLC, middle school science supply $80.65; Automatic Building Controls, annual monitor fire system $240.00, annual ck fire alarm system $412.00, batteries $162.00; Gayle Bechen, reimburse mileage/meals $150.52; Bio Corporation, high school science supply $285.60; Carquest, bus supply $40.76; Cengage Learning, colony workbooks $68.75; Central Electric, July Electric $1,961.90, mini split compressor $301.90; Clayton’s Repair, tires/install $3,118.04, bus repairs $238.00; Cortrust, air cards $120.03; Daily Republic, renew paper $120.00; Dakota Two Way, bus radio antenna/microphone $205.50; Days Inn – Pierre, room $144.00; Demco, library supply $145.99; Eric Armin Inc., colony supply $123.09; FC Organizational Products, superintendent supply $61.51; First National Insurance, insurance coverage $20,974.00; Flinn Scientific, middle school science supply $110.80; Graves It Solutions, HP switch $299.00, install server $1,200.00; Harlow’s Bus Sales, bus supply $130.99; High Point Networks, software license $147.00; Houghton Mifflin Harcourt, colony workbooks $506.83, elementary workbooks $452.65; Huron Plainsman, paper renewal $143.98; Josten’s, 2018 final payment $1,208.86; Kurt’s repair, tractor repairs $425.98; Lakeshore, colony supply $172.39, Kindergarten supply $515.17; McLeods, business office supply $111.32; Menards, janitor supply $192.71, high school supply $59.99; Menno School District, Mitchell Area Superintendent Association dues $60.00; Mid-Dakota Technologies, July tech support $140.00; Midwest Fire & Safety, annual maintenance/recertification fire ext. $472.30; Tracy Moody, reimburse concussion class $35.00; Pearson Education, colony workbooks $230.48, elementary workbooks $150.78; Petty Cash, postage $40.90; Pro Clean Plus, carpet cleaning $1,159.00; Jessica Ronning, reimburse gas/meals $63.36; Runnings, janitor supply $81.26; Sanborn Weekly Journal, budget $195.50, board proceedings $230.59; Santel Communications, phone $193.53; School Specialty, library supply $45.69, middle school supply $105.30, elementary supply $852.83, high school supply $53.56, elementary/middle school principal supply $35.10; South Dakota Teacher Placement Center, 2018-19 membership $315.00; South Dakota Association for Career and Technical Education, conference registration – Ronning $537.00; Sherwin Williams, paint $330.43; Justin Siemsen, reimburse gas/fingerprint $68.25; Teacher Innovations, planbook.com $297.00; Training Room, sports supply $57.44; United States Postal Service, stamped envelopes $1,206.75; Voyager Sopris Learning, elementary supply $154.94; Walmart, janitor supply $8.97, ag supply $8.97; Wheelco, bus supply $422.51; Steve Whitney, inspect buses $450.00; Williams Musical & Office Equipment, repair instruments $222.40. 

CAPITAL OUTLAY Fund — A&B Business, copier rent $866.41; ABDO, library books $744.30; Apptegy, ADM software $3,490.00; Demco, library rug – boosters $623.94; Golden West Technologies, server $5,099.00; Green Eggs and Ram, high school projector $2,294.79; Houghton-Mifflin Harcourt, colony science series $2,316.65;

[IMPREST: Hanson Construction, crows nest material $3,200.00];

Lakeshore, elementary tables/cabinets $795.15; Menards, library desk material $258.91; Paul Berg Construction, concrete concessions/bleachers $19,037.40; Riverside Technologies, 30 chromebooks elementary $8,610.00; Voorhees Plumbing, concessions rough-in $3,061.23; Walmart, elementary chairs $110.00; Woodwind Brasswind, music stands $495.00; Worthington Direct, high school science tables $3,334.09.  

SPECIAL EDUCATION Fund – Behavior Care Specialists, June tuition services $3,122.17 (check not received in July), July tuition services $3,260.83; July 2018 mileage, $210.00;

[IMPREST: CorTrust, sped supply $43.75];

Lakeshore, speech supply $189.99; South Dakota Teacher Placement Center, 2018-19 membership $105.00; Super Duper Publications, speech supply $204.80.

FOOD SERVICE Fund – Laura Conrad, meal reimbursement $53.50; Darrington Water, SS tank $8.00; Days Inn, training room $144.00; Menards, supply $31.39; Ramkota Inn, summer conference room $275.97. 

ENTERPRISE Fund – Lakeshore, PS supply $412.40; Woonsocket School, drivers ed instruction – shared $3,698.34.

Mr. Siemsen reported on the following:

•First day of school is August 15th, with a 12:30 p.m. dismissal;

•Individual pictures August 17th;

•All summer work on the building has been completed. A Big “Thank You” goes out to Mark, Rita, Vicki, and Corey for assisting;

•Attended annual Superintendent’s conference;

•SIVN in-service to be held August 14th in Wagner with a speaker and grade-level round table discussions;

•Football (Aug. 6th) and Volleyball (Aug. 9th) practices underway;

•Gym air conditioner works well, should make activities more enjoyable for athletes and spectators;

•Football Field improvements are moving forward; 

•Library and Middle School computer lab work is nearing completion. The desk, for Mrs. Enfield, for book returns and scanning into the computer is almost complete; 

•Thank you to Jenna Miller for painting and the Sanborn Central Booster Club for funding the murals in the gym. They are well done!;

•Working with DOT on a study to determine the need for a speed sign in Forestburg.   

Discussion Items:

•2018 taxes payable in 2019; 

•Contracting propane and fuel for the year;

•Thoughts from the Joint SD/Admin Conference.

Old Business: Motion by Enfield, seconded by Spelbring, all aye, to approve 2018/2019 Parent-Student Handbook with the following change: There will no longer be a weighted scale used for high school grades. (The South Dakota Department of Education does not require nor request weighted grades for scholarships.)

New Business: Motion by Schmit, seconded by Adams, all aye, to approve required signatures for checking accounts held by Sanborn Central School District 55-5. Checking account xxxxxx2066 – Clayton Dean, Board chair and Gayle Bechen, Business Manager; checking account xxxxxx2074 – Justin Siemsen, Superintendent and Gayle Bechen, Business Manager  

Regular Board meeting will be held on Monday, September 10, 2018, at 7:00 p.m. in the Sanborn Central School Conference Room. 

Motion by Schmit, seconded by Adams, all aye, to adjourn the meeting at 5:52 p.m.

Gayle BechenBusiness Manager

Clayton Dean

Board Chair

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