February 2019

Letcher Town Board proceedings

January 22nd, 2019

Mayor Chada called the meeting to order with Hoffman, Larson, and Meier in attendance. 

A motion was made by Larson, seconded by Hoffman, carried, to approve January 3rd, 2019, minutes as read.

A motion was made by Hoffman, seconded by Larson, carried, to approve the financials as presented.

Old Business:  

Discussion was held on Election information for the newspaper and circulating petitions.  Election date – April 9th, 2019. You may pick up petitions through January 25th, 2019. Petitions are due back on February 22nd, 2019, by 5:00 p.m. Mark Chada’s term is up for re-election. It is a three-year term.

A current listing of the Letcher Volunteer Fire Department personnel has been received. The current listing is: Curtis Adams, Sean Gromer, Aaron Roth, Chuck Amick, Ed Hoffman, Ken Stach, Clay Amick, Tim Hoffman, Bob Steckel, Darin Amick, Mark Jensen, Lacey Swenson, Jane Amick, Shanna Jensen, Cindy VanLaecken, Dave Brooks, Clay Kidder, Murray VanLaecken, Mason Bruns, Matt Meier, Rod Clarambeau, Rich Moe, Andy Ettswold, Shawn Moody, Melanie Ettswold and Tara Morris.

Discussion was held on land available where a cell phone tower could be placed.  

New Business:  

The board went over the water sample report.

Discussion was held over the letter received from the Department of Environment and Natural Resources. 

The board went over past due accounts.  

Discussion was held on a vacuum for the community center that is no longer working. A new vacuum will be purchased.  

The board went over maps received from District II Planning and Development. No changes need to be made at this time.  

Discussion was held on hiring for summer help. An ad was run last fall for the position.

A motion was made by Hoffman, seconded by Larson, carried, to approve to hire Gregory “Joe” Knutson for the summer help position. 

A motion was made by Hoffman, seconded by Larson, carried, to approve the following claims for payment: 

General and Water/Sewer:  Santel Communications – $331.44 – phone and Internet – $77.38 – Waterhouse, $44.56 – Lift Station, Community Center Phone – $45.60, Community Center Internet – $50.12, Office Phone – $47.16, Office Internet – $66.62, Wellmark Blue Cross Blue Shield – $2,235.07 – health insurance, Brooks Oil – $52.00 – Oil – Snow Plow, Davison Rural Water – $2,250.75 – Water Used, Menards – $29.40 – Supplies for Water House, Quill – $2,544.59 – Supplies Community Center/Office Supplies – Envelopes, Sanborn Weekly Journal – $37.72 – Advertising Minutes, Internal Revenue Service – $3,635.23 – quarterly taxes, US Bank – $6,289.72 – Sewer Loan Payment, Post Office – $51.21 – Postage, Department of Health – $15.00 – Water Samples, Hoffman Digging – $918.13 – Snow Removal.

The next board meeting will be held on February 5th, 2019, at 7:00 p.m.

Angie Meier

Finance Officer

In accordance with Federal civil rights law and US Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its agencies, offices and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by the USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible agency or USDA’s TARGET Center at (202) 720-2600 (voice or TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at http://www.ascr.usda.gov/complaint_filing_cust.html and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

Mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Ave, SW

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Fax: (202) 690-7442

E-mail: program.intake@usda.gov

NOTICE OF AUDIT

OF THE FISCAL AFFAIRS OF THE SANBORN CENTRAL SCHOOL DISTRICT NO. 55-5

Notice is hereby given that Sanborn Central School District N. 55-5, Sanborn County, South Dakota, has been audited by Schoenfish & Co., Inc, Parkston, South Dakota, for the year ended June 30, 2018. A detailed report thereon is available for public inspection, during normal business hours, at the business office of the School District, and also available at the Department of Legislative Audtin in Pierre, South Dakota, or on the Department of Legislative Audit website at http://www.state.sd.us/legislativeaudit/Reports/reports_all.htm.

The following finding and recommendation provide a brief description of material weaknesses in internal control, legal noncompliance and other matters that are described in more detail in the audit report.

Finding:

A material weakness in internal controls was noted due to a lack of proper segregation of duties for revenues. This is a continuing audit comment since fiscal year 2013.

Recommendation:

We recommend that the Sanborn Central School District officials be cognizant of this lack of segregation of duties for revenues and attempt to provide compensating internal controls whenever, and wherever, possible and practical.

The report also contains the auditor’s findings and recommendations concerning less significant deficiencies in internal control at the School District.

S/S: SCHOENFISH & CO., INC., CPA’S

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