Letcher Town Board proceedings

May 7th, 2019

Mayor Mark Chada called the meeting to order with Ed Hoffman, Angie Larson, and Mark Meier in attendance. 

A motion was made by Hoffman, seconded by Larson, carried, to approve April 17th, 2019, minutes as read.

A motion was made by Larson, seconded by Hoffman, carried, to approve the financials as presented.

Old Business: Discharging at this time.  

The Board received Notice of an Air Quality Permit. 

Discussion was held on past due accounts.  

Discussion was held on the warning siren and when it will need to be finished for the grant paperwork to be submitted.

Discussion was held on the water sample report.  

New Business: The Board went over water sample reports. 

The Drinking Water Certificate of Achievement Award was received from the Department of Environment and Natural Resources. The South Dakota Department of Environment and Natural Resources announced that the Town of Letcher Public Water System and the System’s Operation Specialists have been awarded a Drinking Water Certificate of Achievement Award. To qualify for the award they have to follow the requirements for 2018: Compliance Monitoring and Reporting, Drinking Water Standards, and Certification Requirements.  

Past due accounts were gone over. 

FEMA paperwork has been filled out and sent in.  

The Board received a quote from Bechen Fencing to fix the fence at the Community Center Park. A part of the fence had to be removed to install the new warning siren. A gate will be installed in that area.

A motion was made by Larson, seconded by Hoffman, carried, to approve to have Bechen Fencing fix the fence/gate.  

The electricity and the water has been turned back on at the ball park for baseball/softball season. 

The warning siren has been installed.

Appoint Municipal Officials:

A motion was made by Larson, seconded by Hoffman, carried, to elect Mark Chada as Mayor.  

Mayor: Mark Chada

Trustee:  Ed Hoffman

Trustee: Angie Larson

Discussion was held on the town purchasing a tractor for the town.  Discussion was held on getting a loan from the USDA or doing financing through John Deere.  The town can receive a better interest rate through John Deere.

A motion was made by Hoffman, seconded by Larson, carried, to approve to purchase a tractor from C & B Equipment in Mitchell. The financing will be done through John Deere Financial.  

Discussion was held also on different types of programs the USDA has for grant options and loans.  

USDA has a grant and loan for street improvements/culverts.  Discussion on this will be held at a later time.  

A motion was made by Hoffman, seconded by Larson, carried, to approve the following claims for payment: 

GENERAL AND WATER/SEWER: Angela Larson – $34,986.00 – Wages – Custodian, NorthWestern Energy – $1,153.92 – Electricity: Street lights – $435.54, Lagoon – $77.26, Community Center – $266.62, Rossy Park – $25.56, Lift Station – $198.99, Water Valve – $11.02, and Water Plant – $138.93, Angie Meier – $977.37 – Wages – Finance Officer, Menards – $763.05 – Supplies for the grounds, Michael Hoffman – $73.88 – Wages – Meter Reader, Ed Hoffman – $1,192.09 – Lost Time, James Fridley – $184.70 – Water Sample, Department of Revenue – $300.00 – Liquor License Renewal, Santel Communications – $248.07: Office Internet – $67.70, Office Phone – $47.58, Water house – $10.75, Lift station – $44.40, Community Center Internet – $32.20, Community Center Phone – $45.44; Sanborn Weekly Journal – $429.43 – Advertising, Davison Rural Water – $2,202.90 – Water Used, Cor Insurance – $178.20 – Ballpark Insurance, Hoffman Digging & Well Repair – $6,936.95 – Contract Labor – Backhoe/Plowing, Miedema Sanitation – $892.52 – Garbage and Roll-Offs, Department of Health – $239.00 – Water Samples.

The next board meeting will be held on May 21st, 2019, at 7:00 p.m.

Angie Meier

Finance Officer

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