Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Wednesday, January 9, 2019, at 7:00 p.m. in the Sanborn Central Conference room with the following present: Dean, Enfield, Schmit, and Spelbring. Others present were Superintendent Siemsen, Elementary/Middle School Principal Vermeulen, and Business Manager Bechen. Absent: Adams.

Pledge of Allegiance.

Visitors to Board Meeting: None. 

Motion by Schmit, seconded by Enfield, all aye, to approve the agenda as amended. Added Discussion Item: Expand preschool to include three year olds. 

Motion by Schmit, seconded by Spelbring, all aye, to approve the minutes of the regular board meeting December 10, 2018, as printed. 

Motion by Enfield seconded by Schmit, all aye, to approve the Financial Statement and bills. 

General Fund balance, December 1, 2018: $321,899.65. Receipts: taxes $75,957.48, penalties/interest $850.06, interest $77.29, other pupil $22.40, other local income $27.75, state fines $1,282.15, state aid $52,052.00, admission $45.00. Expenditures: $168,906.36. Balance, December 31, 2018: $283,307.42. CorTrust Savings balance, December 1, 2018: $50,226.24. Receipts: interest $21.47. Expenditures: $0.00.  Balance, December 31, 2018: $50,247.71. 

Capital Outlay Fund balance, December 1, 2018: $977,582.44. Receipts: taxes $46,481.06, penalties/interest $500.38, interest $276.04, donation $10,000.00.  Expenditures: $899.87. Balance, December 31, 2018: $1,033,940.05.

Special Education Fund balance, December 1, 2018: $61,627.22. Receipts: taxes $8,139.39, penalties/interest $87.65, interest $11.04. Expenditures: $34,484.62. Balance, December 31, 2018: $35,380.68.  

Pension Fund balance, December 1, 2018: $0.00. Receipts: $0.00. Expenditures: $0.00. Balance, December 31, 2018: $0.00.

Food Service Fund balance, December 1, 2018: $200.43. Receipts: student meals $6,330.60, adult meals $515.25, ala carte $575.85, meal certification $154.38, federal reimbursement $4,235.59, miscellaneous revenue $194.77. Expenditures: $12,544.29. Balance, December 31, 2018: $(337.42).

Enterprise Fund balance, December 1, 2018: $19,399.17. Receipts: interest $3.68, preschool tuition $2,025.00. Expenditures: $3,911.81. Balance, December 31, 2018: $17,516.04.

Trust and Agency Funds balance: December 1, 2018: $58,762.17. Receipts: $9,713.95. Expenditures: $1,745.61, manual journal entry $184.00. Balance, December 31, 2018: $66,546.51.

Scholarship Fund balance, December 1, 2018: $11,693.93. Receipts: interest $1.10. Expenditures: $0.00. Balance, December 31, 2018: $11,695.03. Peters Scholarship balance: $11,695.03.

Salaries and benefits for the month of January 2019 were as follows: 

General Fund: $128,248.08; 

Special Education: $16,970.29; 

Food Service: $7,254.18; 

Enterprise: $3,718.04.

Claims approved: 

GENERAL FUND – A-Ox Welding, cylinder rent $32.65; Brooks Oil Co., propane $627.95; Carquest Auto Parts, bus supply $407.00; Central Electric, November/December electricity $5,842.21; CorTrust visa, air cards $120.03, ag conference room $105.01, guidance supply $50.94; Dauby’s Sport Center, girls basketball practice jerseys $102.00, girls basketball supply $21.00; Direct Digital Control, heating tech service $1,148.15; Department of Health, water testing $29.00; DSG, janitor supply $14.19; Heartland Paper, janitor supply $1,134.96; 

[IMPREST: Shawna Baysinger, basketball shot clock $60.00; Matt Clark, doubleheader basketball referee $115.00; Carrie Howard, junior varsity/varsity doubleheader basketball clock $90.00; Donnie Kayser, basketball doubleheader referee/mile $149.44; Tucker Kingsbury, junior varsity basketball doubleheader referee $70.00, junior high basketball doubleheader referee $50.00, junior high/C girls basketball referee $60.00, junior high boys basketball referee $25.00; Charley Larson, junior high/C girls basketball referee $60.00, junior high boys basketball referee $25.00, junior varsity basketball doubleheader referee $70.00; Tim McCain, junior high basketball doubleheader referee $50.00; Mike Ruth, doubleheader basketball referee $115.00]; 

J.W. Pepper, band music $250.99; Jaymar Business Forms, tax forms $45.20; K&D Busing, shared busing $436.89; Kieffer Oil, tire repair $32.29; Mid-Dakota Technologies, December tech support $140.00; MidWest Fire & Safety, semi annual inspection $95.50, supply $132.50; Plaza Cleaners, girls basketball shorts $7.00; Sanborn Weekly Journal, board proceedings $95.52; Santel Communications, phone $261.87; South Dakota Department of Health, nurse services $828.00; Taylor Music, band supply $66.00; Connie Vermeulen, reimburse Maddie Vermeulen finger prints $43.25.

CAPITAL OUTLAY Fund — A&B Business, copier rent $899.87; Mid States Audio, upgrade sound system $8,897.98.   

SPECIAL EDUCATION Fund – Behavior Care Specialists, December tuition services $6,242.00; Cortrust visa, special education supply $92.13; December 2018 mileage, $273.00; December 2018 mileage $58.80.

FOOD SERVICE Fund – Card Services, food $5.16; Darrington Water, SS tank $24.00; Dean Foods, milk 415.58; Earthgrains Baking, bread $40.40; Trent Ferguson, meal refund $23.11; Heartland Paper, supply $277.76; Reinhart Foodservice, food $2,252.34, supply $187.99; Walmart, food $61.84, supply $63.92; Woony foods, food $11.25. 

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

•Legislative Sessions begin in Pierre this week. As of now, Siemsen plans to attend the superintendent’s day, January 28th. 

•The majority of the sound system has been installed. A couple components are yet to be installed. The system is usable at this time and sounds good. 

•Mr. McCain has been in contact with vendors (previously contacted) regarding the gym floor refinishing. Once he gets new quotes, the board will be presented with them, and a decision will be made. 

•Gary Willman, our Artesian area bus driver, has been through back surgery recently. The school has been making the routes work while he is working to get healthy again. The school’s thoughts continue to be with him and his family. 

•The service agreement option from Direct Digital Control was discussed, with the board deciding to pay per job as needed. 

•The school is discussing with Wordware the process for transitioning to the fingerprint option and online payments.     

Mrs. Vermeulen’s report included the following:

•The third quarter has begun. 

•A blood drive was held on January 9th. 

•The first eligibility will take place on January 17th. 

•No school on January 21st for Martin Luther King Day. 

•ACCESS testing window will begin on January 28th – February 28th. This test is administered to Limited English Proficient students (colony). 

•Students in grades three through eight will participate in local classroom spelling bees. The winners will advance to the Mitchell Area Spelling Bee. This is not the official Scripps contest. However, the school does not have to pay a fee.

Discussion Items: 

•The board discussed the idea of expanding preschool into a 3-year-old admission along with what the school already has in place. Many points regarding enrollment (potential for more students), space issues, and staffing issues were among the discussion. 

•The board also discussed some areas of the website that they would like to see enhanced for ease of use.  

Old Business: None.

New Business: Motion by Schmit, seconded by Spelbring, all aye, to set School Board Election Day for June 18, 2019, in the Sanborn Central School Commons in Forestburg. Three election officials and an alternate will be contacted.

Regular Board meeting will be held on Tuesday, February 12, 2019, at 7:00 p.m. in the Sanborn Central School Conference Room. 

Motion by Enfield, seconded by Schmit, all aye, to adjourn the meeting at 8:25 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

 

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