Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Tuesday, February 12, 2019, at 7:00 p.m. in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield, Schmit, and Spelbring. Others present included Superintendent Siemsen, Elementary/Middle School Principal Vermeulen, and Business Manager Bechen.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None. 

Motion by Enfield, seconded by Adams, all aye, to approve the agenda as printed.  

Motion by Schmit, seconded by Spelbring, all aye, to approve the minutes of the regular board meeting January 9, 2019, as printed. 

Motion by Adams, seconded by Enfield, all aye, to approve the Financial Statement and bills. 

General Fund balance, January 1, 2019: $283,307.42. Receipts: taxes $5,428.94, penalties/interest $192.13, interest $88.87, other pupil $22.40, other local income $2.20, state fines $957.76, state aid $49,577.00, admission $3,165.00, voided check $20.00, transfer $93,472.43. Expenditures: $141,257.62. Balance, January 31, 2019: $294,976.53. CorTrust Savings balance, January 1, 2019: $50,247.71. Receipts: interest $0.00. Expenditures: $0.00.  Balance, January 31, 2019: $50,247.71. 

Capital Outlay Fund balance, January 1, 2019: $1,033,940.05. Receipts: taxes $2,273.96, penalties/interest $75.50, interest $281.23.  Expenditures: $9,797.85, transfer out $93,472.43. Balance, January 31, 2019: $933,300.46.

Special Education Fund balance, January 1, 2019: $35,380.68. Receipts: taxes $388.30, penalties/interest $12.55, interest $3.65. Expenditures: $23,636.22. Balance, January 31, 2019: $12,148.96.  

Pension Fund balance, January 1, 2019: $0.00. Receipts: $0.00. Expenditures: $0.00. Balance, January 31, 2019: $0.00.

Food Service Fund balance, January 1, 2019: $(337.42). Receipts: interest $13.42, student meals $6,701.65, adult meals $427.15, ala carte $953.00, meal certification $100.56, federal reimbursement $2,841.44, miscellaneous revenue $0.16, federal computer error $44,453.56. Expenditures: $10,617.53. Balance, January 31, 2019: $44,535.99. The error will be reimbursed to state in February.

Enterprise Fund balance, January 1, 2019: $17,516.04. Receipts: interest $5.18, preschool tuition $3,325.00. Expenditures: $3,718.04. Balance, January 31, 2019: $17,128.18.

Trust and Agency Funds balance, January 1, 2019: $66,546.51. Receipts: $8,958.28. Expenditures: $3,393.78. Balance, January 31, 2019: $72,111.01.

Scholarship Fund balance, January 1, 2019: $11,695.03. Receipts: interest $1.33. Expenditures: $0.00. Balance, January 31, 2019: $11,696.36. Peters Scholarship balance: $11,696.36.

Salaries and benefits for the month of February, 2019 were as follows:

General Fund: $135,421.65; 

Special Education: $18,593.34; 

Food Service: $8,267.44; 

Enterprise: $3,825.67.

Claims approved: GENERAL FUND – A&B Business, copier staples $91.90; A-Ox Welding, cylinder rent $33.54; Arctic Refrigeration, outside freezer repair $251.76; Brooks Oil Co., propane $3,366.00, gas $2,286.53, #1 diesel $2,990.94; Carquest Auto Parts, bus supply $10.79; Central Electric, January electricity $3,617.65, highway security lights $358.96; Clayton’s Repair, labor $150.00, suburban tires (2) $315.16; CorTrust visa, air cards $120.03, high school supply $53.21, middle school supply $53.21, elementary supply $53.20, chorus supply $5.98; Department of Health, water testing $15.00; DSG, janitor supply $142.99; First National Insurance, additional coverage for updates $47.00; Graves It Solutions, online backup $300.00; Harlow’s Bus Sales, bus supply $41.30; Heartland Paper, janitor supply $1,471.85, colony supply $75.00, copier paper $657.80; 

[IMPREST: Shawna Baysinger, (3) shot clock $90.00; Greg Blue, boys basketball referee $100.00; Pete Entringer, basketball doubleheader referee/mile $166.66; Corey Flatten, (3) junior varsity basketball clock $45.00, (3) varsity basketball clock $90.00; Howard High School, region one act share $126.06; Lee Johnson, basketball doubleheader referee $115.00; Tucker Kingsbury, junior high basketball referee $25.00, (2) junior varsity basketball referee $70.00; Bob Kreitlow, boys basketball referee $100.00; Charley Larson, (2) junior varsity basketball referee $70.00; Mark Logan, boys basketball referee/mile $134.44; Tim McCain, junior high boys basketball referee $25.00; Region Music Contest, chorus registration $45.00; Steve Schepel, basketball doubleheader referee $115.00; South Dakota Association of Agricultural Educators, registration – Ronning $110.00; South Dakota Council of Teachers of Mathematics/South Dakota Science Teacher Association Joint Professional Development Conference, membership $20.00, conference registriation – Wilson $80.00; Melissa Vatter-Miller, one act scripts $15.00, royalty fee $30.00]; 

K&D Busing, shared busing $664.65; Menards, janitor supply $45.78, bathroom faucets $78.09; Mid-Dakota Technologies, January technical support $140.00; Mt. Vernon School District, shared services $10,651.57; Petty Cash, postage $73.75; Sam’s Club, membership $45.00; Santel Communications, phone $210.73; Schoenfish & Co., 2017-18 audit $7,100.00; School Specialty, middle school supply $34.37, high school supply $13.54, business office supply $22.47, elementary supply $266.28, elementary/middle school principal supply $43.51, high school principal supply $20.40; South Dakota Interscholastic Athletic Administrators Association (SDIAAA), South Dakota High School Coaches Association dues $40.00, SDIAAA conference $180.00.

CAPITAL OUTLAY Fund — A&B Business, copier rent $899.87.   

SPECIAL EDUCATION Fund – Behavior Care Specialists, January tuition services $6,242.00; January 2019 mileage, $357.00; January 2019 mileage $42.00.

FOOD SERVICE Fund – Card Services, food $7.18; Child/Adult Nutrition, processed commodity $318.70; County Fair, food $3.85; Darrington Water, SS tank $24.00; Dean Foods, milk $485.62; Earthgrains Baking, bread $109.27; Heartland Paper, supply $39.88; Menards, supply $3.36; Reinhart Foodservice, food $5,152.46, supply $381.18; South Dakota Department of Education, reimbursement federal payment computer error $44,453.56; Walmart, food $42.21. 

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following: 

•The staff at Sanborn Central would like to recognize the board members,  Clayton Dean, Brenda Schmit, Gary Spelbring, Justin Enfield, and Curtis Adams, for their service and dedication to our district during the official School Board Recognition Week, February 18th – 22nd.

•A huge thank you to the Booster Club for providing lunch for the “I hate winter day” on February 8th. The students and staff are very appreciative of this meal. 

•Extra Help day is February 15th, and No School on February 18th. 

•With the run of no school and late starts due to weather, the board will be looking at options to make up days as needed. 

•The school has had a couple issues with the boiler, nothing major at this point. 

•End of the third quarter is March 7th. 

•The basketball seasons are winding down with post season play beginning at the end of February. 

•FFA Week is scheduled for February 19-22 with activities scheduled throughout the week.     

Mrs. Vermeulen’s report included the following: 

•The middle school Valentine’s Day dance will be held on February 15th at 6:30 p.m. 

•ACCESS testing has been completed at the colony. Rachael Foster acted as the test administrator. Vermeulen has been in contact with the parents of homeschooled students who are required to test. She has four students who will need to complete this requirement. Grades Four, Eight, and 11 are mandatory. Parents have the option of using the state provided SAT 10 or ordering one of their own at their cost. 

•The Sanborn Central students in grade eight will participate in the NAEP (National Assessment of Educational Progress). A NAEP test administrator will conduct the assessment on February 28. 

•Children’s Theater has been scheduled for November 2019.

Discussion Items: 

•The board was presented with a copy of the district’s annual financial audit, and it was discussed. 

•The Board also discussed the status of the special education fund, knowing that the fund will dip into the red in the coming months, which is why the board made the adjustments to the tax requests in the Special Education fund and Capital Outlay fund. 

•Officials for the June Board election, should it be necessary, were decided upon (JoAnn Nelson, Judy Wormstadt, Myron Sonne, and Alt. Karen Fouburg).  

Old Business: None.

New Business: Motion by Adams, seconded by Schmit, all aye, to approve executive session SDCL 1-25-2(1) to discuss the evaluation of the business manager and other personnel items at 7:45 p.m. Regular session resumed at 8:22 p.m.

Regular Board meeting will be held on Monday, March 11, 2019, at 7:00 p.m. in the Sanborn Central School Conference Room. 

Motion by Schmit, seconded by Enfield, all aye, to adjourn the meeting at 8:23 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

 

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