Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, March 11, 2019, at 7:00 p.m. in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield, and Schmit. Others present included Superintendent Siemsen, Elementary/Middle School Principal Vermeulen, and Business Manager Bechen. Spelbring arrived at 7:10 p.m.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None. 

Motion by Adams, seconded by Enfield, all aye, to approve the agenda as printed.  

Motion by Schmit, seconded by Adams, all aye, to approve the minutes of the regular board meeting February 12, 2019, as printed. 

Motion by Enfield, seconded by Adams, all aye, to approve the Financial Statement and bills. 

General Fund balance, February 1, 2019: $294,976.53. Receipts: taxes $47,494.64, penalties/interest $49.47, interest $66.93, other pupil $46.50, other local income $1,505.62, state fines $613.78, state aid $49,577.00, admission $1,340.00, conference reimbursement $100.00, Medicaid $942.71, S & P L apportionment $15,319.04, shared service grant $5,325.78. Expenditures: $173,133.75, manual journal entry $355.97. Balance, February 28, 2019: $243,868.28. CorTrust Savings balance, February 1, 2019: $50,247.71. Receipts: interest $0.00. Expenditures: $0.00.  Balance, February 28, 2019: $50,247.71. 

Capital Outlay Fund balance, February 1, 2019: $933,300.46. Receipts: taxes $4,265.75, penalties/interest $25.78, interest $264.39. Expenditures: $899.87. Balance, February 28, 2019: $936,956.51.

Special Education Fund balance, February 1, 2019: $12,148.96. Receipts: taxes $10,896.25, penalties/interest $4.44, Medicaid $79.00. Expenditures: $25,234.34. Balance, February 28, 2019: $(2,105.69).  

Pension Fund balance, February 1, 2019: $0.00. Receipts: $ 0.00. Expenditures: $0.00. Balance, February 28, 2019: $0.00.

Food Service Fund balance, February 1, 2019: $44,535.99. Receipts: student meals $6,473.65, adult meals $608.01, ala carte $1,284.75, meal certification $152.16, federal reimbursement $4,176.85, miscellaneous revenue $0.25. Expenditures: $59,288.71. Balance, February 28, 2019: $(2,057.05).

Enterprise Fund balance, February 1, 2019: $17,128.18. Receipts: interest $3.35, preschool tuition $2,725.00, manual journal entry $249.17. Expenditures: $3,825.67. Balance, February 28, 2019: $16,280.03.

Trust and Agency Funds balance, February 1, 2019: $72,227.01. Receipts: $5,091.98. Expenditures: $5,445.65. Balance, February 28, 2019: $71,873.34.

Scholarship Fund balance, February 1, 2019: $11,696.36. Receipts: interest $1.27. Expenditures: $0.00. Balance, February 28, 2019: $11,697.63. Peters Scholarship balance: $11,697.63.

Salaries and benefits for the month of March 2019 were as follows:

General Fund: $135,092.23;

Special Education: $17,672.27; 

Food Service: $7,667.27;

Enterprise: $3,542.63.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $33.54, cylinder five-year lease $174.95; Brooks Oil Co., propane $3,263.40; Carquest Auto Parts, bus supply $256.71; Central Electric, February electricity $3,725.95; CorTrust visa, air cards $120.03; Creative Printing, volleyball 281 plaque $35.00; Dawson Construction, January-March garbage service $677.04; Department of Health, water testing $15.00; Direct Digital Control, heater repair $621.93; DSG, bathroom repair $38.71; Heartland Paper, janitor supply $405.67; 

[IMPREST: Shawna Baysinger, varsity shot clock (3) $90.00; Cortrust, four HP chromebook screens $160.72; Tate Deinert, doubleheader basketball junior varsity referee/mileage $112.00; Elkton School, region 4B girls basketball loss $295.18; Corey Flatten, game clock (3) junior varsity $45.00, (3) varsity $90.00; Josh Frey, doubleheader basketball referee $115.00; Jordan Gau, boys basketball referee $100.00; Everett Gebhart, doubleheader basketball referee/mileage $197.32; Tucker Kingsbury, seventh/eighth girls basketball referee (2) $50.00, junior high boys basketball referee $25.00; Tim McCain, junior varsity doubleheader basketball referee $70.00, seventh/eighth girls basketball referee (2) $50.00, junior high boys basketball referee $25.00; Sioux Valley School District, South Dakota Association of Elementary School Principals conference registration – Vermeulen 150.00; Region Music Contest, band large group $75.00; Joe Schroeder, boys basketball referee $100.00; Kurt Skogsad, doubleheader basketball referee $115.00; Scott Sonne, boys basketball referee/mileage $137.80];

Josten’s, second yearbook payment $1,448.00; Mid-Dakota Technologies, February tech support $140.00; Mitchell Clinic, bus physical $120.00; Sanborn Weekly Journal, board proceedings $170.66, notice of audit $29.81; Santel Communications, phone $230.93; South Dakota Association of School Business Officials, conference registration – Bechen $75.00; South Dakota High School Activities Association, 2018 rule books $30.00; Subscription Services of America, periodicals $188.99; University of Oregon, dibels $54.00; Walmart, bus supply $5.68, middle school supply $5.21.

CAPITAL OUTLAY Fund — A&B Business, copier rent $899.87; Maxwell Food Equipment, portable hot food station $4,458.20.   

SPECIAL EDUCATION Fund – Behavior Care Specialists, February tuition services $6,242.00; February 2019 mileage, $231.00; 

[IMPREST FUND: Collective Goods, supply $15.00].

FOOD SERVICE Fund – Child/Adult Nutrition, processed commodity $330.49; Darrington Water, SS tank $24.00; Dean Foods, milk $443.12; Earthgrains Baking, bread $62.98; Reinhart Foodservice, food $3,470.91, supply $124.39; Walmart, food $35.06, supply $20.43; Woony Foods, bread $7.38. 

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

•Spring Activities are ramping up with band and chorus concerts, AG CDE’s, golf, and track set to begin this month. 

•Congratulations to the boys and girls basketball teams for the successful seasons in making the SoDak 16! 

•Third Quarter ended on March 7th. No school on March 8th and April 19th. 

•Make-Up Days have been set for our Snow Days – March 15th will be an orange day, April 22nd will be an orange day, and April 26th will be a blue day. Any more days will be made up at the end of the year. 

•The Northern Plains Insurance Group meeting is scheduled for March 20th, and Bechen and Siemsen will attend. 

•Senior Experience presentations will be held on March 29th. 

•Prom is scheduled for April 6th. 

•Legislative update – the board is hoping to pass a 2.5 percent increase to state funding of education. 

•Discussion was held on the gym floor timeline beginning in late May for the refinishing. 

•Dani Johnson will be taking a position at another school, interviews will be conducted in the coming week.     

Mrs. Vermeulen’s report included the following: 

•End of the third quarter was March 7th. 

•A new female student joined the fifth grade in February. Her brother came to us in the fall and is in seventh grade. 

•Even though basketball is over, the gym is booked with traveling basketball and fifth/sixth grade volleyball practices.

•The Smarter Balanced window is open and grades 3-8 and 11 will participate. The students in grade 8 completed the NAEP on February 28. All went smoothly.

•Central Electric conducted a presentation for the fourth grade on March 6. 

•Lowell Perman will be visiting Sanborn Central on March 13. He will be presenting the “Pillowcase Project” to grades 3-5. The project is sponsored by the American Red Cross. Students will learn coping skills and how to stay safe during emergency situations.

Discussion Items: 

•The board discussed the status of the Academic Fest now that the CBH conference has disbanded. The board would like to participate should another incarnation of this occurs. 

•The board discussed the need to create an adjusted class schedule for late starts. 

•Discussion was held on having the large snow pile removed and hauled away. The board is checking with Dawson Construction on price.  

Old Business: None.

New Business: Motion by Schmit, seconded by Enfield, all aye, to approve the 2019-2020 academic calendar.

Motion by Enfield, seconded by Spelbring, all aye, to acknowledge the letter received from the SCEA to enter into negotiations. The date for negotiations will be April 8th in conjunction with the regularly scheduled board meeting.

Motion by Schmit, seconded by Adams, all aye, to approve the certified and classified letters of intent for the 2019-2020 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.

Motion by Schmit, seconded by Spelbring, all aye, to approve all extracurricular letters of intent for the 2019-2020 school year with the understanding that some reassignments and letter of intent to not rehire may be necessary.

Regular Board meeting will be held on Monday, April 8, 2019, at 5:00 p.m. in the Sanborn Central School Conference Room. Negotiations with certified staff will follow the board meeting.

Motion by Adams, seconded by Schmit, all aye, to approve adjournment of meeting at 8:14 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

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