Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, April 8, 2019, at 5:00 p.m. in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield, Schmit, and Spelbring. Others present were Superintendent Siemsen, Elementary/Middle School Principal Vermeulen, and Business Manager Bechen.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None. 

Motion by Enfield, seconded by Adams, all aye, to approve the agenda as printed.  

Motion by Schmit, seconded by Spelbring, all aye, to approve the minutes of the regular board meeting March 11, 2019, as printed. 

Motion by Adams, seconded by Enfield, all aye, to approve the Financial Statement and bills. 

General Fund balance, March 1, 2019: $243,868.28. Receipts: taxes $38,685.47, penalties/interest $22.21, interest $51.24, other pupil $17.90, other local income $3.50, state fines $826.93, state aid $49,577.00, bank franchise $3,917.99, perkins reimbursement $52.50. Expenditures: $148,961.46, manual journal entry $5.00.  Balance, March 31, 2019: $188,056.56. CorTrust Savings balance, March 1, 2019: $50,247.71. Receipts: interest $37.17. Expenditures: $0.00. Balance, March 31, 2019: $50,284.88. 

Capital Outlay Fund balance, March 1, 2019: $936,956.51. Receipts: taxes $3,474.19, penalties/interest $15.87, interest $283.36, donation $3,000.00. Expenditures: $5,358.07. Balance, March 31, 2019: $938,371.86.

Special Education Fund balance, March 1, 2019: (2,105,69). Receipts: taxes $9,092.86, penalties/interest $2.73. Expenditures: $23,899.11. Balance, March 31, 2019: $(16,909.21).  

Pension Fund balance, March 1, 2019: $0.00. Receipts: $0.00. Expenditures: $0.00. Balance, March 31, 2019: $0.00.

Food Service Fund balance, March 1, 2019: $(2,057.05). Receipts: student meals $8,022.60, adult meals $472.50, ala carte $651.20, meal certification $125.70, federal reimbursement $3,533.14. Expenditures: $12,186.03. Balance, March 31, 2019: $(1,437.94).

Enterprise Fund balance, March 1, 2019: $16,280.03. Receipts: interest $4.75, preschool tuition $2,625.00. Expenditures: $3,542.63. Balance, March 31, 2019: $15,367.15.

Trust and Agency Funds balance, March 1, 2019: $71,873.34. Receipts: $6,026.67. Expenditures: $8,808.12. Balance, March 31, 2019: $69,091.89.

Scholarship Fund balance, March 1, 2019: $11,697.63. Receipts: interest $1.49, Nelson contribution $500.00. Expenditures: $0.00. Balance, March 31, 2019: $12,199.12. Peters Scholarship balance: $11,699.12, Nelson Scholarship balance: $500.00.

Salaries and benefits for the month of April 2019 were as follows:

General Fund: $131,980.60; 

Special Education: $19,029.84; 

Food Service: $7,984.47; 

Enterprise: $3,718.04.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $30.87; Arctic Refrigeration, Inc., freezer repair $238.22; Brooks Oil Co., propane $2,133.25, #1 diesel $1,828.20, #2 diesel $2,708.48, gas $2,685.25; Carquest Auto Parts, bus supply $32.98; Clayton’s Repair, four bus tires $590.72; CorTrust visa, air cards $120.03, middle school mileage $131.95, middle school supply $30.00, high school supply $50.00; Country Pumper, track supply $12.58; Dakota Recognition, honor cords $99.45; Department of Health, water testing $15.00; Direct Digital Control, heater repair $4,279.53; Heartland Paper, janitor supply $1,408.73; Hoffman Digging & Well Repair, 2x septic pump $614.60, well filter service 125.00;

[IMPREST: Breanne Brandenburg, senior project judge $75.00; Creative Printing, girls basketball 281 plaques $70.00, boys basketball 281 plaque $28.00; Tessa Hertel, senior project judge $75.00; Pierre School District, boys basketball SoDAK loss $183.24; Morgan Taft, senior project judge $75.00];

Josten’s, middle school diplomas $140.62, high school medals $53.59; K&D Busing, February/March shared buses $2,514.75; Kieffer Oil, tire repair $19.00; Menards, ag supply $17.84, high school supply $27.98, janitor supply $11.64; Mid-Dakota Technologies, March tech support $140.00; Ramkota Hotel, athletic director conference room $200.00; Sanborn Central Food Service, meals six judges $25.50; Santel Communications, phone/fax $215.15; TC Enterprises, rewire new steam table $156.19; Mark VanOverschelde, postage $75.70; Walmart, superintendent printer $84.00.

CAPITAL OUTLAY Fund — A&B Business, copier rent $899.87; WordWare, lunch software license $1,236.00.   

SPECIAL EDUCATION Fund – Behavior Care Specialists, March tuition services $6,242.00; March 2019 mileage $189.00;

[IMPREST FUND: Cortrust visa, conference registration – Sanderson and McClane $200.00].

FOOD SERVICE Fund – Card Services, food $49.49; Child/Adult Nutrition, processed commodity $1,970.90; Darrington Water, SS tank $24.00; Dean Foods, milk $420.54; Earthgrains Baking, bread $91.72; Reinhart Foodservice, food $2,976.46, supply $272.82; Walmart, supply $14.33; Woony Foods, food $10.44. 

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

•Prom was held on April 6th. 

•All spring activities are in full swing, but many have been slowed by the residuals from the winter storms. 

•Smarter Balanced testing has begun. Mrs. Vermeulen continues to spearhead the organization and administration of these tests. 

•The gym floor will be refinished starting the end of May. 

•Sanborn Central Soccer has begun. 

•Students will attend school on April 22th and April 26th as make up for snow days. Also, we will have a regular school day on May 14th and finish the year on May 15th at 10:00 a.m. to address the snow days. 

•Preschool Screening will take place on May 3rd. 

•CBH Conference will remain an academic conference, holding the oral interp and academic festival.     

Mrs. Vermeulen reported the following: 

•Congratulations, Mrs. Farmer and the GEO-Challenge group, who competed in Minneapolis and received second place in the competition. 

•The cancer tournament will be held at Sanborn Central next year November 17th.

Discussion Items: Updating policies in the handbook.  

Old Business: None.

New Business: Motion by Schmit, seconded by Adams, all aye, to approve the resolution to join the South Dakota High School Activities Association.

Motion by Enfield, seconded by Spelbring, all aye, to approve the resignation of Connie VanOverschelde from the position of paraprofessional effective at the end of the 2018/2019 school year. The board thanks her for the 18 years of dedicated service at the Upland Colony school.

Motion by Enfield, seconded by Adams, all aye, to call a recess at 5:20 p.m. Regular session resumed at 5:27 pm.

Motion by Adams, seconded by Schmit, all aye, to go into executive session SDCL 1-25-2(4) for negotiations at 5:28 p.m. Regular session resumed at 8:44 pm.

Regular Board meeting will be held on Monday, May 13, 2019, at 7:00 p.m. in the Sanborn Central School Conference Room.

Motion by Adams, seconded by Spelbring, all aye, to approve adjournment of meeting at 8:45 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

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