Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, May 13, 2019, at 7:03 p.m. in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield, Schmit, and Spelbring. Others present included Superintendent Siemsen, Elementary/Middle School Principal Vermeulen, and Business Manager Bechen.

The Pledge of Allegiance was recited.

Visitors to Board Meeting were: Jeremy Uecker, Steve Larson, and Tambi Wormstadt. On behalf of the Sanborn Central Booster Club, they discussed the bathrooms at the football field and the potential for a joint building expansion with the 4-H complex (this is just a feeling-out conversation, and nothing is imminent).

Motion by Enfield, seconded by Adams, all aye, to approve the agenda as printed.  

Motion by Schmit, seconded by Adams, all aye, to approve the minutes of the regular board meeting April 8, 2019, as printed. 

Motion by Adams, seconded by Enfield, all aye, to approve the Financial Statement and bills. 

General Fund balance, April 1, 2019: $188,056.56. Receipts: taxes $75,752.88, penalties/interest $85.87, interest $37.49, other pupil $33.10, other local income $1.90, state fines $511.25, state aid $49,577.00, donations $460.00, manual journal entry/voided check $1,148.15.  Expenditures: $153,303.64.  Balance, April 30, 2019: $162,360.56. CorTrust Savings balance, April 1, 2019: $50,284.88. Receipts: interest $0.00. Expenditures: $0.00. Balance, April 30, 2019: $50,284.88. 

Capital Outlay Fund balance, April 1, 2019: $938,371.86. Receipts: taxes $5,929.24, penalties/interest $12.30, interest $271.81. Expenditures: $2,135.87. Balance, April 30, 2019: $942,449.34.

Special Education Fund balance, April 1, 2019: $(16,909.21). Receipts: taxes $17,672.02, penalties/interest $0.49. Expenditures: $25,922.00. Balance, April 30, 2019: $(25,158.70).  

Food Service Fund balance, April 1, 2019: $(1,437.94). Receipts: student meals $5,734.10, adult meals $306.43, ala carte $490.40, meal certification $138.24, federal reimbursement $4,130.81. Expenditures: $13,815.17. Balance, April 30, 2019: $(4,453.13).

Enterprise Fund balance, April 1, 2019: $15,367.15. Receipts: interest $3.13, preschool tuition $1,875.00. Expenditures: $3,718.04. Balance, April 30, 2019: $13,527.24.

Trust and Agency Funds balance, April 1, 2019: $69,091.89. Receipts: $2,177.19. Expenditures: $8,326.80. Balance, April 30, 2019: $62,942.28.

Scholarship Fund balance, April 1, 2019: $12,199.12. Receipts: interest $1.60. Expenditures: $0.00. Balance, April 30, 2019:  $12,200.72. Peters Scholarship balance: $11,700.72, Nelson Scholarship balance: $500.00.

Salaries and benefits for the month of May 2019 were as follows: 

General Fund: $148,045.19; 

Special Education: $20,872.92; 

Food Service: $8,425.18;

Enterprise: $3,327.33.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $33.54; Brooks Oil Co., propane $998.20, #2 diesel $2,645.00, gas $1,401.85; Carquest Auto Parts, bus supply $80.94; Central Electric, March electricity $3,150.11, April electricity $3,152.07; Clayton’s Repair, four bus tires $568.56; CorTrust visa, air cards $120.03, postage $13.08; Dawson Construction, snow removal $2,000.00; Days Inn – Pierre, business manager conference room $57.00; Dakota Supply Group, janitor supply $186.56; Fridley Construction, reinforce roof – outside cooler $473.02; Goodwill of the Great Plains, paper shredding $52.00; Harlow’s Bus Sales, bus latch $37.29; Heartland Paper, janitor supply $2,124.13, copier paper $1,414.00;

[IMPREST: Don Bowman, vocal contest judge/mileage $98.52; Bridgewater-Emery School, junior high track registration $50.00; Chester Area School, high school track registration $125.00; Hanson School District, Region 4B boys basketball loss $105.73; Mt. Vernon School, junior high track registration $70.00; Parkston School District, high school track registration $100.00; South Dakota Bandmasters, fifth/sixth band registration $20.00; South Dakota High School Activities Association, 2018-19 participation fee $720.00; Walmart, colony supply $26.40; Wolsey-Wessington School, high school track registration $100.00]; 

Josten’s, high school diplomas $359.28; K&D Busing, April shared buses $1,003.24; Tim McCain, administration conference meals $28.37; Menards, ag supply $7.99; Mid-Dakota Technologies, April tech support $140.00; Nasco, ag equipment $730.33; Petty Cash, postage $6.30; Plank Road Publishing, vocal music subscription $119.45; Premier Equipment, mower blades $87.57; Public Health Laboratory, water testing $15.00; Sanborn Weekly Journal, library renewal $43.67, notice of vacancy $17.04, board proceedings $164.57; preschool ad $45.00, child find ad $45.00; Santel Communications, phone/fax $202.41; South Dakota Department of Health, nurse services $156.00; South Dakota High School Activities Association, publication subscription $6.00, press pass $25.00; Sherwin Williams, field paint $49.74; Sun Gold Sports, awards $566.50; Sunburst Digital, typing software $249.00; Technology & Innovation in Education, registration $140.00; USI Education & Government Sales, elementary supply $111.05; Mark Van Overschelde, water postage $25.50; Connie Vermeulen, middle school supply $50.06; Walmart, superintendent supply $23.92, awards night supply $28.14; Wessington Springs School, shared football expense $4,399.18; Williams Musical & Office Equipment, bass clarinet repair $60.80.

CAPITAL OUTLAY Fund — A&B Business, copier rent $899.87.   

SPECIAL EDUCATION Fund – Behavior Care Specialists, April tuition services $6,242.00; April 2019 mileage $252.00.

FOOD SERVICE Fund – Card Services, food $18.89; Child/Adult Nutrition, processed commodity $1,005.04; Darrington Water, SS tank $24.00; Dean Foods, milk $579.92; Earthgrains Baking, bread $129.00; Reinhart Foodservice, food $2,017.76, supply $224.50; School Nutrition Association, conference registration (3) $390.00; Walmart, supply $29.51, food $20.75. 

ENTERPRISE Fund – None.

Board reviewed and discussed the 2019-2020 Preliminary Budget.

Mr. Siemsen reported on the following: 

•The high school play was performed during school on May 6th. Thanks for the hard work to Mrs. Miller, cast and crew on a successful presentation. 

•Graduation Ceremonies were held on May 11th. 

•Semester tests are May 10th and 13th. 

•The Golf and Track teams have had very positive showings.  They are gearing up for conference, region and potentially state competitions. Good Luck to all participants. 

•Central Electric is going to replace the mini-split in Mrs. Moody’s room. 

•They will be continuing with extended school year at Behavior Care Specialists. 

•Elementary classes have been taking field trips and having good experiences. 

•Colony Eighth Grade Graduation is May 14th at 2:30 p.m. 

•High school students have pre-registered for fall classes. 

•The Last Day of school is May 15th.     

Mrs. Vermeulen reported the following: 

•Due to the weather and extremely busy K-12 schedule, the Middle School Dance/Coronation was postponed. Monday, May 6th, a middle school lock in/coronation was held; students played games and ate. Coronation was also held, crowning Princess Kenlie Fridley and Prince Brady Larson. The board received a lot of positive comments on this activity.  

•Grades 1 – 4 had Declaim on May 8th. 

•Elementary classes are participating in field trips; the Sanborn Central booster club donated $5 per student. 

•Promotion was held on May 11th. 

•Elementary Book-It celebration was held on May 2nd. 

•Preschool Screening was held on May 3rd. 

•Elementary Field Day will be held on May 15th.

Discussion Items: None.  

Old Business: None.

New Business: Motion by Enfield, seconded by Spelbring, all aye, to approve the district’s 2019-2020 annual membership in the Associated School Boards of South Dakota.

Motion by Schmit, seconded by Adams, all aye, to approve the contract with the State of South Dakota to provide school health services for 2019-2020.

Motion by Adams, seconded by Spelbring, all aye, to approve voting for Dan Aaker, Winner High School as West River representative on the SDHSAA Board of Directors and approve proposed amendment.

Motion by Schmit, seconded by Adams, all aye, to approve the Extended School Year Services contract to Jeannette Knigge at a rate of $20.00 per hour for a total of 20 hours, Kelly McClane at a rate of $20.00 per hour for a total of five hours, and Paula Sanderson at a rate of $20.00 per hour for a total of 20 hours. 

Motion by Enfield, seconded by Schmit, all aye, to table the transfer of funds per SDCL 13-16-6 from Capital Outlay to General Fund. Discussion was held to amend to 2018-2019 budget.

Clayton Dean called a recess at 8:32 p.m. Regular session resumed at 8:36 p.m.

Motion by Adams, seconded by Enfield, all aye, to go into executive session SDCL 1-25-2(4) for administrative negotiations at 8:37 p.m. Regular session resumed at 9:18 p.m.

Regular Board meeting will be held on Wednesday, June 5, 2019, at 7:00 p.m. in the Sanborn Central School Conference Room.

Motion by Adams, seconded by Spelbring, all aye, to approve adjournment of meeting at 9:19 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

 

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