Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD JANUARY 16, 2019 

The Woonsocket Board of Education met in regular session on January 16th, 2019, at 5:00 p.m. in the Boardroom of the Woonsocket School. The meeting date had been changed due to a conflict with the 281 basketball tournament. Members attending were:  Jason White, Neal Hiemstra, Lisa Snedeker, and Jodi Doering. Todd Olinger was absent. Others in attendance were Superintendent Rod Weber, Sarah Jensen, Jason Bruce and Chris Selland. The Pledge of Allegiance was recited, and the meeting was called to order at 5:00 p.m.  

On a motion by Jodi Doering, seconded by Lisa Snedeker, the Board approved the meeting agenda as presented. Motion carried.

The minutes of the regular board meeting held on December 10th,  2018, were approved as presented on a motion by Neal Hiemstra with a second by Jodi Doering. Motion carried.  

On a motion by Lisa Snedeker, seconded by Neal Hiemstra, the Board approved the claims presented and the December 2018 financial report as follows, motion carried:

GENERAL FUND, Beginning balance: $665,478.80; Add receipts: Taxes $28,864.62; Interest $590.63; Other local: $981.61; State $109,421.00; Federal $0.00; Total to be accounted for:  $805,336.66; less disbursements, $159,466.61; Cash balance: $645,870.05; less contracts and accounts payable/transfers: $0.00; plus accounts receivable: $0.00; Fund Balance: $645,870.05.

CAPITAL OUTLAY, Beginning balance: $543,952.54; Add receipts: Taxes $36,736.53; Other local:  $0.00; Federal: $0.00. Total to be accounted for: $580,689.07; less disbursements, $13,639.05;   Cash balance: $567,050.02; less accounts payable: $0.00; Fund balance: $567,050.02.

SPECIAL EDUCATION, Beginning balance: $416,551.32; Add receipts: Taxes $19,976.20; Other local: $0.00; State $0.00; Federal $0.00; Total to be accounted for: $436,527.52; less disbursements, $41,539.23; Cash balance: $394,988.29; Less contracts and accounts payable/transfers: $0.00; Fund balance: $394,988.29.

PENSION, Beginning balance:  $165,812.89; Add receipts: Taxes $0.00; Other local: $0.00; Total to be accounted for: $165,812.89; less disbursements, $0.00; Cash balance: $165,812.89; Fund balance: $165,812.89.

FOOD SERVICE, Beginning balance:  $63,302.73; Add receipts: Pupil receipts $6,119.25;  Adult receipts $211.00; Milk receipts $0.00; Interest $9.13;  Other local: $185.00; State $0.00; Federal reimbursement: $8,929.06; Total to be accounted for: $78,756.17;  less disbursements, $11,081.47; Cash  balance: $67,674.70; Less contracts/accounts payable: $0.00; plus accounts receivable: $0.00: Fund balance: $67,674.70.   

ENTERPRISE FUND #53, Beginning balance: $93,336.71; Add receipts: Other local: $530.00; Total to be accounted for:  $93,866.71; less disbursements, $5,473.37; Cash balance:  $88,393.34; Less contracts/accounts payable: $0.00; Fund balance: $88,393.34. 

TRUST AND AGENCY, Beginning balance: $25,941.44; Add receipts: Interest $3.61; Pupil activities $608.54; Total to be accounted for: $26,553.59; less disbursements, $4,856.45; Fund balance: $21,697.14.

Salaries and benefits for the month of December 2018 were as follows:

General Fund: $122,990.16    

Special Education:  $21,800.98

Enterprise #53: $5,473.37

Food Service: $5,152.96

GENERAL FUND                            

First National Bank – Visa, Video Equipment $56.17

A&B Business Equipment, Copier Staples $259.70

A-Ox Welding, Cylinder Lease $172.40

Arrowwood, Lodging – Superintendent Conference $111.95

AT&T, Cellphone $61.25

Baker’s Design, Flowers/Corsages – Christmas Concert $65.00

Brooks Oil, Fuel Oil $2,887.19

Cheerleading Company, Cheerleading Uniforms/Split with Sanborn Central $1,440.37

City of Woonsocket, Water Service $67.32

Coca-Cola, Water Bottles – Five Gallon $22.90

Decker Equipment, Keys $41.95

Express 2, Gas – Vehicles/Mini-Buses $308.60

Express Stop, Gas – Vehicles/Mini-Buses $266.80

Hillyard, Custodian Supplies $1,930.73

[Imprest Fund:

Osborn, Joel, Referee – Doubleheader $115.00

Stroh, Greg, Referee/Mileage-Doubleheader $142.72

Walter, Ryan, Referee/Mileage-Doubleheader $157.00

Total December Claims: $414.72]

J.W. Pepper & Son Inc., Instrumental Music $253.99

Jaymar Business Forms, W-2’S – 1099’S $88.37

K&D Busing Inc., Regular Route/Co-Curricular Route $14,553.90

Karl’s, Water Filters $49.98

Kingsbury, Tucker, Referee – Two Junior Varsity Games $70.00

KO’s Pro Service, Repairs/Maint-Buses/Vehicles $381.21

Lehr, Dave, Technical Support Fee $140.00

Local Lumber, Shop Supplies/Custodian Supplies $139.69

Mcleods, Stamp Pad Inserts $19.48

Menards, Shop/Custodian Supplies $99.24

NorthWestern Energy, Electric Service $5,310.26

Petty Cash, Postage Expense $15.12

Quill Corporation, Supplies $154.50

Sanborn Weekly Journal, Publications $94.91

Santel Communications, Phone/Cable/Internet $248.99

Schlicht, Shelley, Cheer Coach Required Class $75.00

South Dakota Department Of Health, Contracted Nurse Services $1,035.00

Signature Plus, Bench Plates $56.00

United Energy/Farmers Alliance     Propane – Governor Building $171.19

Walmart, Chrismas Craft Supplies $93.05

Waste Management of WI-MN, Garbage Service $701.04

Woony Foods, Food/Supplies $70.15

Fund Total: $31,928.12

CAPITAL OUTLAY

A&B Business Equipment, Copier Lease/Staples $1,229.47

Burnison Plumbing & Heating, Steam Trap/Pipe Replacement $3,044.82

Pride Neon Sign Co., Plaque – Elementary Addition $1,020.00

Fund Total: $5,294.29

SPECIAL EDUCATION

First National Bank – Visa, Audible Book Fee $15.92

Avera St. Lukes, Client Services $784.00

Career Connections, Client Services $156.49

Lifequest, Client Services $625.58

South Dakota Department of Human Services, Client Services $1,792.97

Fund Total: $3,374.96

FOOD SERVICE                            

Child and Adult Nutrition, Food $79.00

Earthgrains Company, Food $154.08

US Foods, Food, Supplies, Dishwasher Rent $4,083.67

Woony Foods, Food/Supplies $145.49

Fund Total: $4,462.24

Chris Selland gave the financial report. Discussion was held on the reauthorization of the opt-out limit and term. Currently, the seven-year term, $250,000.00 opt-out limit expires with taxes payable in 2019. The Board will approve a resolution for opt-out reauthorization as a part of the February or March meeting. The opt-out amount requested (of the $250,000.00 limit) by the Board for taxes payable in 2019 was $25,000.00 due to increased enrollment in the last several years.  

Discussion was also held on the food service program and outstanding bills. 

Superintendent Weber presented the 2019-2020 proposed school calendar for the Board’s review. He also discussed replacing the mural in the gym above the bleachers (will investigate costs) and an upgrade to the gym lighting system to LED lighting at an approximate cost of $2,500.00. Funds received for gym advertising signs will likely cover these two projects. Thank you goes out to the businesses that help support these projects with their advertising dollars.

Superintendent Weber also provided the school satisfaction survey results that have been tabulated. The report is available for inspection in the Superintendent’s office. 

Thanks goes out for donations received in the food service program from Selland Trucking and several other donors to help with unpaid lunch bills.

Lead Teacher Sarah Jensen updated the Board on elementary issues and advised that the Lego Club has begun with 88 students participating.

A new laminator has been ordered for the school district, and the holiday sock drive was a success with approximately 200 pairs of socks collected for the Mitchell Area Safehouse. Jason Bruce gave a brief bus route update.  

Motion was made by Neal Hiemstra, with a second by Jodi Doering, to approve the dissolution of the Blackhawks Winterguard trust and agency account due to not enough interested participants to compete. Since this was a co-op activity account with the majority of the funds in the account being fundraised, the remaining funds ($910.18) will be split between Woonsocket and Sanborn Central.  The Band Advisor/Winterguard Advisor will determine where the Woonsocket share will go. Motion carried.

Motion was made to move the regular February meeting from February 11th, 2019, to February 12th, 2019, at 7:00 p.m., in the Boardroom. Motion was made by Lisa Snedeker, with a second by Jodi Doering; motion carried. The reason for rescheduling was to avoid a conflict with a Girls Basketball game. 

Motion was made by Lisa Snedeker, with a second by Neal Hiemstra, to approve the school board election date of April 9th, 2019. Motion carried.

Motion was made by Jodi Doering, with a second by Lisa Snedeker, to approve amendments to several Title 1 policies to ensure compliance with the federal program. Motion carried.   

Motion was made by Neal Hiemstra, with a second by Jodi Doering to enter into executive session at 6:08 p.m. pursuant to SDCL #1-25-2.1  for the purpose of the Superintendent’s annual evaluation. Motion carried. The board reconvened into regular session at 7:03 p.m.   

There being no further business to come before the Board, the January 16th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 7:04 p.m. on a motion by Neal Hiemstra, with a second by Jodi Doering. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND 

Business Manager       

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