Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD MARCH 11, 2019 

The Woonsocket Board of Education met in regular session on March 11th, 2019, at 7:00 p.m. in the boardroom of the Woonsocket School. Members attending were: Jason White, Jodi Doering and Lisa Snedeker via conference call. Todd Olinger and Neal Hiemstra were absent. Others in attendance were Superintendent Rod Weber, Sarah Jensen, Jason Bruce and Chris Selland. As per state statute, when a board member participates via conference call, all motions require a roll call vote. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Jodi Doering, seconded by Lisa Snedeker, the Board approved the meeting agenda with one additional item to come before the Board. Motion carried. Roll call vote – all aye.

The minutes of the regular board meeting held on February 12th, 2019, were approved as amended/corrected on a motion by Lisa Snedeker, with a second by Jodi Doering. Motion carried.  Correction is as follows: General fund opt-out request for taxes payable in 2019 was $50,000.00, not $25,000.00 as stated in error. Roll call vote – all aye.

On a motion by Jodi Doering, seconded by Lisa Snedeker, the Board approved the claims presented and the February 2019 financial report as follows; motion carried; roll call vote – all aye:

GENERAL FUND:  Beginning balance: $601,581.26;  Add receipts:  Taxes $24,260.24; Interest $514.80; Other local: $3,595.38;  State $114,661.58; Federal $0.00;  Total to be accounted for:  $744,613.26;  less disbursements $153,331.38;   Cash balance: $591,281.88;  less contracts and accounts payable/transfers  $0.00;  plus accounts receivable $0.00;  Fund balance: $591,281.88.

CAPITAL OUTLAY,  Beginning balance:  $567,263.25;  Add receipts:  Taxes $33,401.34; Other local:  $5,700.00; Federal:  $0.00.  Total to be accounted for:  $606,364.59; less disbursements $5,690.59;   Cash balance: $600,674.00; less accounts payable $0.00; Fund balance:  $600,674.00.

SPECIAL EDUCATION:  Beginning balance:  $373,276.85; Add receipts:  Taxes $18,465.82; Other local:  $100.00; State $0.00; Federal $0.00; Total to be accounted for: $391,842.67; less disbursements $27,525.05; Cash balance: $364,317.62; Less contracts and accounts payable/transfers $0.00; Fund balance: $364,317.62.

PENSION:  Beginning balance:  $165,812.89; Add receipts:  Taxes $0.00; Other local: $0.00; Total to be accounted for: $165,812.89; less disbursements $0.00; Cash balance: $165,812.89;  Fund balance: $165,812.89.

FOOD SERVICE,  Beginning balance:  $142,022.19;   Add receipts:  Pupil receipts $6,426.96;  Adult receipts $99.29;  Milk receipts $0.00;  Interest $5.10;  Other local:  $0.00;  State $0.00;  Federal reimbursement $(61,206.28) (to correct overpayment by State from January); Total to be accounted for: $87,347.26;  less disbursements $11,274.82; Cash  balance: $76,072.44;  Less contracts/accounts payable $0.00; plus accounts receivable $0.00: Fund balance: $76,072.44.   

ENTERPRISE FUND #53,  Beginning balance:  $84,341.06;  Add receipts:  Other local: $1,535.00;  Total to be accounted for:  $85,876.06;  less disbursements $5,532.05;  Cash balance:  $80,344.01;  Less contracts/accounts payable $0.00; Fund balance:  $80,344.01. 

TRUST AND AGENCY,  Beginning balance:  $22,981.60;  Add receipts:   Interest $0.90; Pupil activities $3,464.97; Total to be accounted for: $26,447.47; less disbursements $3,642.16; Fund balance: $22,805.31.

Salaries and benefits for the month of February 2019 were as follows:

General Fund: $122,895.99    

Special Education: $23,269.04

Enterprise #53: $5,402.05

Food Service: $5,432.85GENERAL FUND                            

FIRST NATIONAL BANK – VISA, TECH ADOBE FEE $383.27

AT&T, CELLPHONE $84.21

AUTOMATIC BUILDING CONTROLS, FIRE SYSTEM MONITOR CONTRACT $240.00

BARUTH, COREY, BASKETBALL REFEREE – JUNIOR VARSITY AND JUNIOR HIGH – EIGHT GAMES $260.00

BROOKS OIL, FUEL OIL $7,040.99

BURNISON PLUMBING & HEATING, LABOR – REPLACE PUMP MOTOR – BOILER $560.46

CITY OF WOONSOCKET, WATER SERVICE $136.37

DB ELECTRIC, BALLASTS/EMERGENCY LIGHT/BOILER CIRCUITS $300.91

EXPRESS 2, GAS – MINI-BUS/VEHICLES $261.11

EXPRESS STOP, GAS – VEHICLES/MINI-BUS/SNOWBLOWER $649.46

HILLYARD, CUSTODIAN SUPPLIES $552.87

HOWARD, CARRIE, BASKETBALL JUNIOR VARSITY/VARSITY CLOCK – 16 GAMES $360.00

[IMPREST FUND

BIGELOW, JIM, REFEREE – HOST GAME $100.00

BRUCE, JASON, ANNOUNCER-HOST GAME $25.00

CLARK, MATT, REFEREE/MILEAGE-HOST GAME $121.00

DUNN, BEV, TICKET TAKER-HOST GAME $20.00

FINK, COREY, TECH COORDINATOR – HOST GAME $25.00

HEINZ, DENNIS, REFEREE – HOST GAME $100.00

HENRIKSEN, MATTHEW, CAMERA OPERATOR – HOST GAME $25.00

HOWARD, CARRIE, CLOCK OPERATOR – HOST GAME $30.00

KEMP, BRANDON, REFEREE – DOUBLEHEADER $115.00

KEMP, JOSH, REFEREE/MILEAGE – DOUBLEHEADER $150.70

LARSON, CHARLEY, SHOT CLOCK – HOST GAME $30.00

PENNY, BRAD, REFEREE – DOUBLEHEADER $115.00

SELLAND, CRYSTAL, TICKET TAKER – HOST GAME $20.00

US POST OFFICE, POSTAGE EXPENSE $165.00

WHITE, BOBBI, OFFICIAL BOOK – HOST GAME $25.00

TOTAL FEBRUARY IMPREST CLAIMS: $1,066.70]

JOSTENS, GRADUATION MEDALS $175.35

K & D BUSING INC., REGULAR ROUTE $13,764.68

KINGSBURY, TRENT, REFEREE – SIX JUNIOR HIGH GAMES $150.00

KINGSBURY, TUCKER, REFEREE – SIX JUNIOR HIGH GAMES $150.00

KO’S PRO SERVICE, OIL CHANGE – MINI-BUS $42.90

KROHMER PLUMBING, PARTS $31.26

LEHR, DAVE, TECH SUPPORT FEE $140.00

LOCAL LUMBER, SHOP SUPPLIES/MAINTENANCE  SUPPLIES $358.97

MENARDS, CUSTODIAN SUPPLIES $219.80

NORTHWESTERN ELECTRICITY, ELECTRIC SERVICE $6,499.80

PETTY CASH, POSTAGE EXPENSE $14.50

POPPLERS MUSIC, INSTRUMENTAL MUSIC $140.50

QUILL CORPORATION, SUPPLIES $142.97

SANBORN WEEKLY JOURNAL, PUBLICATIONS $308.42

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $213.88

SCHMIEDT, BRUCE, REIMBURSEMENT – GAS – STATE WRESTLING $45.96

SOUTH DAKOTA ASSOCIATION OF SCHOOL BUSINESS OFFICIALS, BUSINESS MANAGER CONFERENCE FEE $75.00

SOUTH DAKOTA INTERSCHOLASTIC ATHLETIC ADMINISTRATIVE ASSOCIATION, ATHLETIC DIRECTOR CONFERENCE/DUES $220.00

South Dakota High School Activities AssociatioN, 2018-19 RULE BOOKS $26.00

UNITED ENERGY/FARMERS ALLIANCE PROPANE – GOVERNOR BUILDING $209.56

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $812.65

WOONY FOODS, CUSTODIAN SUPPLIES/COFFEE $197.26

Fund Total: $35,835.81

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,296.59

Fund Total: $1,296.59

SPECIAL EDUCATION

FIRST NATIONAL BANK – VISA, AUDIBLE FEE $15.92

AVERA ST. LUKES, CLIENT SERVICES $952.00

LIFEQUEST, CLIENT SERVICES $565.04

PALACE TRANSIT, CLIENT TRANSPORTATION $80.00

South Dakota DEPARTMENT OF HUMAN SERVICES, CLIENT SERVICES $1,697.26

STAR AUTISM SUPPORT, AUTISM CURRICULUM $1,467.90

Fund Total: $4,778.12

FOOD SERVICE                            

CHILD AND ADULT NUTRITION, FOOD $725.37

EARTHGRAINS COMPANY, FOOD $113.44

MIDWEST FIRE, KITCHEN SUPPRESSION SYSTEM INSPECTION $159.50

US FOODS, FOOD, SUPPLIES, DISHWASHER RENT $3,255.32

Fund Total: $4,253.63

Chris Selland gave the financial report. The auditors will be here on the 21st of March to complete the 2017-2018 annual audit.  Contracts and terms of employment agreements were issued on March 1st and are due back on March 18th. Only one petition filed by Jodi Doering was submitted for the open board position, so there will not be a school board election.

Superintendent Weber advised that he is working on a new mural for the gymnasium wall above the bleachers. Also, congratulations to the Basketball teams, Cheerleaders, Wrestlers and Drumline for successful seasons and appreciation is expressed to Dakotaland Federal Credit Union and Agtegra for donating funds to sponsor the pep bus and player bus that traveled to Pierre for the boys SoDak 16 game. As of now, the district has scheduled make-up school days on April 22nd, April 26th,   and  May 15th. Negotiations will begin as soon as the legislative session/state budget is completed and health insurance rates are received for the upcoming year.  

Elementary Lead Teacher Sarah Jensen and Jason Bruce updated the Board on elementary activities. The Woonsocket Elementary Parent Club (WEPC) is investigating some options for a proposal for a new piece of playground equipment with funds contributed from the district and the WEPC. Funds raised from the WEPC bingo fundraiser held on March 3rd exceeded $10,000.00. Thanks go out to the community and donators of the silent auction items for supporting the organization and the district. Jason Bruce discussed the impact that the weather has had on busing students and advised that all was being done that can be done to ensure safe travel to and from school. 

Motion was made by Jodi Doering, with a second by Lisa Snedeker, to approve the resignation of Danielle Johnson as the shared SC/Woonsocket Guidance Counselor effective with the 2019-2020 school year. Motion carried and roll call vote – all aye. The district would like to thank Ms. Johnson for her dedicated service to the students.  

Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve the following non-certified staff terms of employment agreements for 2019-2020: Julie Bebout, Jennifer Goergen, Trent Clayton, Jamie Miller, Cathy Hegg, Jessica Anderson and Luci Grassel. Motion carried. Roll call vote – all aye.  

Motion was made to approve the following certified contracts for 2019-2020: Karen Jackson, Armando Rodriguez, Jessica Bruce, Kacee Kopfmann, Sarah Jensen, Rosemarie Delvaux, Jason Bruce, Bev Dunn, Darin Schmiedt, Shannon VanHeerden,  Craig Lieber, Mitch` Korbel, Rick Olsen, Dayna Rodriguez, Janae West, Lynn Klaas, Emily Henriksen, Sarah Lieber, Kylie Pauly, Matt Henriksen, Rebecca Potrament, Shelley Schlicht, Charley Larson and Chris Selland.  Motion was made by Jodi Doering, with a second by Lisa Snedeker. Motion carried.  Roll call vote – all aye.

On a motion by Lisa Snedeker, with a second by Jodi Doering, the Board approved the resignation effective with the 2019-2020 school year of seventh/eighth Boys Basketball Coach Craig Lieber,  Motion carried. Roll call vote – all aye. The Board thanks Mr. Lieber for his service.    

It was moved by Jodi Doering, with a second by Lisa Snedeker, to approve the resignation of Rod Weber as Head Boys Basketball Coach effective with the 2019-2020 school year and to appoint Matt Henriksen as the new Head Boys Basketball Coach for 2019-2020. Motion carried.  Roll call vote – all aye. The Board thanks Mr. Weber for his 20 years of coaching with the district.  

On a motion by Jodi Doering, with a second by Lisa Snedeker, the Board approved a correction to the minutes from January 16, 2019, and February 12, 2019, as follows: General fund opt-out amount requested for taxes payable in 2019 was $50,000.00, not $24,000.00 as stated in error.  Motion carried and roll call vote – all aye.  

It was moved by Jodi Doering, with a second by Lisa Snedeker, to approve the 2019-2020 school calendar as presented. Motion carried. Roll call vote – all aye.  

Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve the K&D Bus bill (received late) in the amount of  $13,764.68. This was just the regular route bill and the activity bill for February will be added to next month’s bill. Motion carried.  Roll call vote – all aye.

There being no further business to come before the Board, the March 11th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 7:38 p.m. on a motion by Jodi Doering, with a second by Lisa Snedeker. Motion carried. Roll call vote – all aye.

JASON WHITE   

Chair

CRYSTAL A. SELLAND 

Busineness Manager

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