Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD APRIL 10, 2019 

The Woonsocket Board of Education met in regular session on April 10th, 2019, at 12:00 p.m. in the Boardroom of the Woonsocket School. The meeting had been rescheduled to April 10th due to a Board Member conflict, and then moved up to 12:00 p.m. due to impending weather. Members attending were: Jason White, Jodi Doering, Lisa Snedeker and Neal Hiemstra. Todd Olinger was absent. Others in attendance were Superintendent Rod Weber, Sarah Jensen, Jason Bruce and Chris Selland. The Pledge of Allegiance was recited, and the meeting was called to order at 12:00 p.m.  

On a motion by Lisa Snedeker, seconded by Jodi Doering, the Board approved the meeting agenda with two additional items to come before the Board. Motion carried.  

The minutes of the regular board meeting held on March 11th, 2019, were approved as presented, on a motion by Neal Hiemstra, with a second by Jodi Doering. Motion carried.  

On a motion by Jodi Doering, seconded by Lisa Snedeker, the Board approved the claims presented and the March 2019 financial report as follows, motion carried:

GENERAL FUND, Beginning balance: $591,281.88; Add receipts: Taxes $28,289.23; Interest $543.90; Other local: $1,078.69; State $101,094.35; Federal $0.00; Total to be accounted for: $722,288.05;  less disbursements, $176,382.14; Cash balance: $545,905.91;  less contracts and accounts payable/transfers:  $0.00; plus accounts receivable $0.00; Fund balance: $545,905.91.

CAPITAL OUTLAY,  Beginning balance:  $600,674.00;  Add receipts:  Taxes $37,449.22; Other local:  $250.00; Federal:  $0.00.  Total to be accounted for:  $638,373.22; less disbursements $1,296.59;   Cash balance: $637,076.63; less accounts payable: $0.00; Fund balance:  $637,076.63.

SPECIAL EDUCATION,  Beginning balance:  $364,317.62; Add receipts:  Taxes $20,629.42; Other local:  $0.00; State $0.00; Federal $0.00; Total to be accounted for: $384,947.04; less disbursements $27,428.17; Cash balance: $357,518.87; less contracts and accounts payable/transfers: $0.00; Fund balance: $357,518.87.

PENSION, Beginning balance:  $165,812.89; Add receipts:  Taxes $164.92; Other local: $0.00; Total to be accounted for: $165,977.81; less disbursements $0.00; Cash balance: $165,977.81;  Fund balance: $165,977.81.

FOOD SERVICE,  Beginning balance:  $76,072.44;   Add receipts:  Pupil receipts $7,599.05;  Adult receipts $250.00:  Milk receipts $0.00;  Interest $3.23;  Other local:  $135.70;  State $0.00;  Federal reimbursement: $6,764.65; Total to be accounted for: $90,825.07;  less disbursements $9,406.59; Cash  balance: $81,418.48;  Less contracts/accounts payable: $0.00; plus accounts receivable: $0.00; Fund balance: $81,418.48.   

ENTERPRISE FUND #53, Beginning balance:  $80,344.01;  Add receipts:  Other local: $0.00;  Total to be accounted for:  $80,344.01;  less disbursements $5,414.16;  Cash balance: $74,929.85; Less contracts/accounts payable: $0.00; Fund balance:  $74,929.85. 

TRUST AND AGENCY, Beginning balance:  $22,805.31;  Add receipts:   Interest $1.04; Pupil activities: $6,259.26; Total to be accounted for: $29,065.61; less disbursements $3,699.39; Fund balance: $25,366.22.

Salaries and benefits for the month of March 2019 were as follows:

General Fund: $140,546.33    

Special Education: $22,650.05

Enterprise #53: $5,414.16

Food Service: $5,152.96GENERAL FUND                            

FIRST NATIONAL BANK – VISA, MUSIC $5.50

ANDERSON, JESSICA, REIMBURSEMENT – BUS DRIVER PHYSICAL $110.00

AT&T, CELL PHONE $84.21

ATTORNEY RODNEY FREEMAN, AUDITOR LETTER $129.40

BOOK SYSTEMS, LIBRARY SOFTWARE SYSTEM FEE $995.00

C&B OPERATIONS, LLC, PARTS $23.76

D & L SERVICE, LAWN MOWER REPAIR/SNOW REMOVAL $1,722.45

DRAMSTADS REFRIGERATION, LABOR – MINI-SPLIT UNIT $236.13

EXPRESS 2, GAS – VEHICLES/MINI-BUSES $460.10

EXPRESS STOP, GAS – VEHICLES/MINI-BUS/SNOWBLOWER $288.38

INSTRUMENTALIST COMPANY, MUSIC AWARDS $81.00

K&D BUSING INC., REGULAR ROUTE/CO-CURRICULAR $16,796.23

KIBBLE EQUIPMENT, CLUTCH/PART – SNOWBLOWER $784.42

KO’S PRO SERVICE, TIRES-VAN/REPAIRS – MINI-BUS $771.87

LEHR, DAVE, TECH SUPPORT SERVICE FEE $140.00

LIEBER, SARAH, BOOKS/SUPPLIES – LIBRARY $651.44

LOCAL LUMBERSHOP, SUPPLIES $14.40

NORTHWESTERN ENERGY, ELECTRIC SERVICE $6,388.27

PETTY CASH, POSTAGE EXPENSE $6.49

QUILL CORPORATION, SUPPLIES $6.06

RUNNING SUPPLY, INC., ICE MELT $119.90

SANBORN CENTRAL SCHOOL, 50 PERCENT SHARE OF PEP BUS DONATIONS – BOYS SODAK 16 $310.00

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $211.89

SOUTH DAKOTA BANDMASTERS, ENTRY FEES – SOLOS/BAND CONTEST $90.00

SOUTH DAKOTA HIGH SCHOOL ACTIVITIES ASSOCIATION, 2018-19 PARTICIPATION FEES $720.00

SELLAND, CRYSTAL, REIMBURSEMENT – MEDICAL SUPPLIES $8.99

TC ENTERPRISES, CORD CONNECTOR $4.51

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $701.04

WOONY FOODS, FOOD $192.29

Fund Total: $32,053.73

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,296.59

MAGIC MURALS, GYM MURAL $2,520.00

MIDWEST BOILER REPAIR, BOILER SEAL KIT/MOTOR $675.00

Fund Total: $4,491.59

SPECIAL EDUCATION

FIRST NATIONAL BANK – VISA, AUDIBLE FEE/BOOK $33.06

CAREER CONNECTIONS, CLIENT SERVICES $128.87

PARENT/GUARDIAN, MILEAGE – PARENT/GUARDIAN $812.70

LIFEQUEST, CLIENT SERVICES $625.58

SOUTH DAKOTA DEPARTMENT OF HUMAN SERVICES, CLIENT SERVICES $1,781.90

Fund Total: $3,382.11

ENTERPRISE FUND #53

FOOD SERVICE, CORRECTION – PAYMENTS  POSTED TO PRE-K – S/H/B LUNCH MONEY $200.00

Fund Total: $200.00

FOOD SERVICE                            

CENTRAL RESTAURANT PRODUCTS, EQUIPMENT/SUPPLIES $1,805.37

CHILD AND ADULT NUTRITION, FOOD $712.38

EARTHGRAINS COMPANY, FOOD $286.84

US FOODS, FOOD, SUPPLIES, DISHWASHER RENT $4,273.47

WOONY FOODS, FOOD $6.95

WORDWARE, SOFTWARE ANNUAL LICENSE $1,512.00

Fund Total: $8,597.01

Chris Selland gave the financial report. The auditors have completed the 2017-2018 school year audit. Health insurance rates for 2019-2020 have gone up 16 percent – in response, the deductible will be increased from $1,000.00 to $2,000.00, lessening the increase to 11 percent. Premiums had actually gone down for 2017-2018 and 2018-2019, so the increase was expected and premiums are still high, but favorable in comparison to some other area districts.

Superintendent Weber advised that the Woonsocket Elementary Parent Club and the elementary staff are researching a new piece of playground equipment to be purchased jointly with the District. 

Negotiations with the WEA are nearing completion for the 2019-2020 school year. 

The board has hired a new Guidance Counselor effective with the 2019-2020 school year (shared with Sanborn Central).  

Superintendent Weber also updated the Board on facility updates/maintenance and equipment that the district is looking at for the next several years. These would be capital outlay fund expenditures.

Discussion was held on the recent legislation that school districts display in a prominent place the national motto and the State’s agreement to defend against any legal action taken against school districts.

A maternity leave policy was discussed for the 2019-2020 school year.

Make-up days were discussed with the decision to hold school on April 22nd, 26th, and to add one day on to the end of the year. May 14th will be a full day of school, and May 15th will be an early dismissal at 1:30 p.m. Teachers will hold a partial in-service day on May 16th.   

Lead Teacher Sarah Jensen updated the Board on Elementary activities scheduled for this spring.  

Testing has been underway since the last week of March and is expected to be completed by the last week in April.    

Motion was made by Neal Hiemstra, with a second by Jodi Doering, to approve the resignation of Rick Olsen as Assistant Volleyball Coach effective with the 2019-2020 school year. Motion carried. The district would like to thank Mr. Olsen for his many years of involvement and success with the volleyball program.    

Motion was made by Lisa Snedeker, with a second by Neal Hiemstra, to approve the School Board resolution authorizing membership in the South Dakota High School Activities Association.   Motion carried.    

On a motion by Lisa Snedeker, with a second by Jodi Doering, the Board approved the new driver’s education policy and corresponding fee of $250.00 per student effective with the May 2019 class.  Motion carried.     

Motion was made by Neal Hiemstra, with a second by Lisa Snedeker, to approve an operating transfer of $50,000.00 from the general fund to enterprise fund #53. Enterpise fund #53 consists of the driver’s education and pre-school programs. These programs are not self-sufficient, but are required by the State to be run as a separate fund due to the fact that there is a fee involved; therefore, funds from the general fund need to supplement these programs.   Motion carried. 

Motion was made by Jodi Doering, with a second by Neal Hiemstra, to approve the hire of Mica Foxley as Guidance Counselor, effective with the 2019-2020 school year at a base salary of $37,000.00 plus BA15 ($1,000.00) and extra duty as a shared teacher with Sanborn Central ($1,000.00) for a total salary of $39,000.00.  This will be a shared position with Sanborn Central. Motion carried.

Lisa Snedeker updated the Board on the daycare that will be run through the Woonsocket Development Corporation with tentative plans to open the daycare on May 20th. The school district will allow the daycare to use the governor’s house, but it will be run as a separate entity.  

Motion was made by Jodi Doering, with a second by Neal Hiemstra, to approve an executive session pursuant to SDCL #1-25-2.1 (personnel reasons) at 1:08 p.m.  Motion carried. The Board reconvened into regular session at 1:32 p.m.  

There being no further business to come before the Board, the April 10th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 1:33 p.m. on a motion by Neal Hiemstra, with a second by Jodi Doering. Motion carried. 

JASON WHITE

Chair

CRYSTAL A. SELLAND

Business Manager

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