Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD MAY 13, 2019 

The Woonsocket Board of Education met in regular session on May 13th, 2019, at 7:00 p.m. in the Boardroom of the Woonsocket School.   Members attending were:  Jason White, Jodi Doering, Lisa Snedeker, Todd Olinger and Neal Hiemstra. Others in attendance were Superintendent Rod Weber, Sarah Jensen, Jason Bruce, Kami Moody, Julie Bebout  and Chris Selland.  The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Lisa Snedeker, seconded by Neal Hiemstra, the Board approved the meeting agenda as presented. Motion carried.  

The minutes of the regular board meeting held on April 10th, 2019, were approved as presented, on a motion by Jodi Doering, with a second by Neal Hiemstra. Motion carried.  

Kami Moody addressed the Board with a proposal to purchase a new piece of playground equipment with funds to be contributed by the Woonsocket Elementary Parent Club and the District. The purchase will be made in the 2019-2020 school year and $10,000.00 is budgeted from the district capital outlay fund with a commitment from the WEPC to also provide at least $10,000.00 towards the equipment. The Board thanked Kami and the WEPC for contributing to this project and they will go forward with selecting the equipment.   

Julie Bebout expressed her request to purchase an additional walk-in freezer within the next several years for the food service department. With federally mandated increases in lunch prices, the food service fund should be able to handle this purchase in the future. The Board thanked Julie for the update.

On a motion by Neal Hiemstra, seconded by Jodi Doering, the Board approved the claims presented and the April 2019 financial report as follows; motion carried:

GENERAL FUND, Beginning balance: $545,905.91; Add receipts: Taxes $31,688.66; Interest $512.76; Other local $(269.76); State $96,705.00; Federal $0.00; Total to be accounted for: $674,542.57; less disbursements $152,085.52; less operating transfer to Enterprise fund #53 $50,000.00; Cash balance: $472,457.05; less contracts and accounts payable/transfers  $0.00;  plus accounts receivable $0.00;  Fund balance: $472,457.05.

CAPITAL OUTLAY, Beginning balance:  $637,076.63; Add receipts: Taxes $39,019.70; Other local $150.00; Federal:  $0.00. Total to be accounted for: $676,246.33; less disbursements $4,491.59;   Cash balance: $671,754.74; less accounts payable $0.00; Fund balance: $671,754.74.

SPECIAL EDUCATION, Beginning balance: $357,518.87; Add receipts:  Taxes $21,569.97; Other local $0.00; State $0.00; Federal $0.00; Total to be accounted for: $379,088.84; less disbursements $25,114.17; Cash balance: $353,974.67; Less contracts and accounts payable/transfers $0.00; Fund balance: $353,974.67.

PENSION, Beginning balance:  $165,977.81; Add receipts:  Taxes $0.00; Other local $0.00; Total to be accounted for: $165,977.81; less disbursements $0.00; Cash balance: $165,977.81; Fund balance: $165,977.81.

FOOD SERVICE, Beginning balance:  $81,418.48; Add receipts:  Pupil receipts $7,391.30; Adult receipts $134.05; Milk receipts $0.00;  Interest $3.20;  Other local $0.00;  State $0.00; Federal reimbursement $7,301.57; Total to be accounted for: $96,248.60;  less disbursements $13,749.97; Cash  balance: $82,498.63;  Less contracts/accounts payable $0.00; plus accounts receivable $0.00: Fund balance: $82,498.63.   

ENTERPRISE FUND #53, Beginning balance:  $74,929.85;  Add receipts: Other local $(200.00);  Operating transfer in from General fund: $50,000.00; Total to be accounted for: $124,729.85;  less disbursements $5,573.76; Cash balance: $119,156.09; Less contracts/accounts payable $0.00; Fund balance: $119,156.09. 

TRUST AND AGENCY, Beginning balance:  $25,366.22; Add receipts: Interest $1.07; Pupil activities $1,343.00; Total to be accounted for: $26,710.29; less disbursements $4,917.84; Fund balance: $21,792.45.

Salaries and benefits for the month of April 2019 were as follows:

General Fund: $120,341.79    

Special Education: $21,732.06

Enterprise #53: $5,573.76

Food Service: $5,152.96GENERAL FUND                            

FIRST NATIONAL BANK – VISA, GAS $81.69

AT&T, CELLPHONE $84.29

AUTOMATIC BUILDING CONTROLS, FIRE SYSTEM  INSPECTION/BATTERIES $1,190.00

CITY OF WOONSOCKET, WATER SERVICE $74.11

CLAYTON, JOHN, REIMBURESEMENT – VANITY TOP/SNOWBLOWER BLADE $189.75

CREATIVE PRODUCTS SOURCING INC. – DARE, DARE MEDALLIONS $31.80

D & L SERVICE, MOWER PARTS/REPAIRS/SNOW REMOVAL  $905.00

EXPRESS 2, GAS – MINI-BUSES/VEHICLES $449.15

EXPRESS STOP, GAS – MINI-BUSES/VEHICLES/MOWER $434.23

GRAVES IT SOLUTIONS, ON-LINE BACK-UP SERVICE ANNUAL FEE $300.00

HILLYARD, CUSTODIAN SUPPLIES $1,097.62

[IMPREST FUND

DESMET HIGH SCHOOL, GOLF ENTRY FEE $60.00

LAKE PLATTE GOLF COURSE, GOLF ENTRY FEE $10.00

U.S. POST OFFICE, POSTAGE EXPENSE $150.00

U.S. POST OFFICE, POSTAGE EXPENSE $165.00

APRIL IMPREST CLAIMS: $385.00]

JOSTENS, DIPLOMAS $30.10

K & D BUSING INC.,  REGULAR ROUTE/CO-CURRICULAR ROUTE $14,835.92

KIBBLE EQUIPMENT, LAWN MOWER MAINTENANCE $255.48

LARSON, CINDY, ACCOMPANIST – REGION 5 CONTEST $100.00

LEHR, DAVE, TECH SUPPORT SERVICE $140.00

NORTHWESTERN ENERGY, ELECTRIC SERVICE $4,430.13

PETTY CASH, POSTAGE EXPENSE $6.50

QUILL CORPORATION, AWARDS BANQUET SUPPLIES $252.42

RAMKOTA, LODGING – ADMINISTRATIVE CONFERENCE/BUSINESS CONFERENCE $404.00

RUNNING SUPPLY, INC., BOILER MAINTENANCE PARTS $119.97

SANBORN CENTRAL SCHOOL, SPORTS CO-OP BILL $10,062.82

SANBORN WEEKLY JOURNAL, PUBLICATIONS/SENIOR COMPOSITE $465.99

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $216.52

SCHOENFISH & CO. INC., AUDIT FEE $7,250.00

SOUTH DAKOTA DEPARTMENT OF HEALTH, CONTRACTED NURSE SERVICES $60.00

SOUTH DAKOTA HIGH SCHOOL ACTIVITIES ASSOCIATION, SUBSCRIPTION/STUDENT PRESS $31.00

SIGNATURE PLUS, AWARDS $2,044.60

UNIVERSITY OF SOUTH DAKOTA, AUTISM SUMMER WORKSHOP (1) $60.00

VANHEERDEN, SHANNON, SUPPLIES – AWARD BANQUET CENTERPIECES $27.00

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $703.97

WESSINGTON SPRINGS SCHOOL, CO-OP FOOTBALL EXPENSE $4,399.18

WOLSEY-WESSINGTON SCHOOLCO-OP, WRESTLING SHARE $574.48

WOONY FOODS, SUPPLIES $171.34

Fund Total: $51,864.06

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,296.59

MENARDS, RED LAVA ROCK-ELEMENTARY ADDITION $1,145.71

Fund Total: $2,442.30

SPECIAL EDUCATION

FIRST NATIONAL BANK – VISA, AUDIBLE FEE $15.92

AVERA ST. LUKES, CLIENT SERVICES $1,792.00

CAREER CONNECTIONS, CLIENT SERVICES $82.85

PARENT/GUARDIAN, PARENT MILEAGE $327.60

[IMPREST FUND

BLACK HIILS SPECIAL SERVICES, TRANSITION WORKSHOP – SPECIAL EDUCATION $25.00

APRIL IMPREST CLAIMS: $25.00]

LIFEQUEST, CLIENT SERVICES $648.30

SOUTH DAKOTA DEPARTMENT OF HUMAN SERVICES, CLIENT SERVICES $1,838.95

UNIVERSITY OF SOUTH DAKOTA, AUTISM SUMMER WORKSHOP (4) $240.00

Fund Total: $4,970.62

ENTERPRISE FUND #53

JACKSON, KAREN, MEAL ALLOWANCE – PRE-K CONFERENCE $53.00

RAMKOTA, LODGING – PRE-K CONFERENCE $204.00

UNIVERSITY OF SOUTH DAKOTA, AUTISM SUMMER WORKSHOP (1) $60.00

Fund Total: $317.00

FOOD SERVICE                            

BUHLS DRY CLEANING, LAUNDRY SERVICE $16.00

CHILD AND ADULT NUTRITION, FOOD $722.68

EARTHGRAINS COMPANY, FOOD $335.09

SCHOOL NUTRITION ASSOCIATION SOUTH DAKOTA, FOOD SERVICE CONFERENCE (2) $260.00

SCHOOL NUTRITION ASSOCIATIONDUES – JULIE BEBOUT/JENNIFER GOERGEN $94.00

US FOODS, FOOD, SUPPLIES, DISHWASHER RENT $5,336.46

WALMART, FOOD $22.58

WOONY FOODS, SUPPLIES $39.77

Fund Total: $6,826.58

Chris Selland gave the financial report and reviewed the preliminary 2019-2020 budget. Also, the federal Title 1 allotment for 2019-2020 is up from $48,095.00 (2018-19) to $83,556.00. The allotment is based on an annual federal census that includes SNAP applications and tax returns from district patrons. The allotment can fluctuate from year to year, so there is no guarantee that it will not be reduced in the future, but this is by far the biggest increase the district has seen. Tentative plans are to hire a Title 1 Aid with the additional funding with the understanding that the position may have to be eliminated if the funding is reduced in subsequent years by a large amount.

Superintendent Weber advised that graduation went well and the last day of school for the students is Wednesday, May 15th, with a 1:30 p.m. dismissal. 

District test scores were discussed along with a plan to departmentalize subjects for the fourth, fifth and sixth grade students. One teacher will teach all three grades math, one all three social studies and one all three science with each teacher teaching one class of English/language arts. The students will be stationary and the teachers will rotate into the classrooms. 

The State Motto issue was discussed, along with current coaching openings. 

Superintendent Weber has been advised by a Sanborn Central parent that they are looking into an addition onto the 4-H building for additional shooting sports and possible gym space. 

Lisa Snedeker updated the Board on the community daycare and the Board was apprised on who would be responsible for what costs regarding the building. 

Lead Teacher Sarah Jensen updated the Board on Elementary activities, Dare, field trips, Title 1 math night and VIP day.      

A motion was made by Neal Hiemstra, with a second by Todd Olinger, to approve the Woonsocket Special Education comprehensive plan for 2019-2020. Motion carried.    

Motion was made by Jodi Doering, with a second by Todd Olinger, to approve the following candidates for graduation who have met the Woonsocket School and State of South Dakota requirements:  

Michael Edward Boehm;

Sarah Ann Baysinger;

Trinity Jade Brick;

Corey James Fink;

Abigayle Mareen Fry;

Erica Suzanne Howard;

Tesa Kay Jensen;

Corbin John Kuper;

Shannon Elizabeth Linn;

Megan Jean Poyer;

Ryan Jeffrey Poyer;

Kadin Orvil Schlenker;

Spens Jacob Schlicht;

Nicholas Mark Snedeker;

Trey Jonathan Ulmer;

Raelynn Rene Weber.

Congratulations go out to the graduating class of 2019, and motion carried.

Motion was made by Lisa Snedeker, with a second by Neal Hiemstra, to approve the resignation of Lynn Klaas as WIN Advisor effective the end of this year and approve Emily Henriksen as WIN Advisor for 2019-2020. Motion carried.  WIN is a program that assists students in completing missing assignments and attempts to help students with grade issues.  Motion carried and thanks to Ms. Klaas for serving as WIN Advisor.  

It was moved by Todd Olinger, with a second by Neal Hiemstra, to approve the resignation of Karen Jackson as Driver’s Education Instructor and approve Mitch Korbel as Driver’s Education Instructor effective May 13, 2019. This is a position that is shared with Sanborn Central. Motion carried. The Board thanks Ms. Jackson for her service.  

Motion was made by Jodi Doering with a second by Lisa Snedeker to approve the 2019-2020 negotiated agreement. Motion carried.  

Motion was made to approve the following votes for the SDHSAA election: Amendment #1 – YES, Native American At-Large Representative – Barry Mann, West River At-Large Representative – Dan Aaker and Large School Group Representative – Randy Haartman. Motion was made by Lisa Snedeker, with a second by Jodi Doering, and motion carried.

There being no further business to come before the Board, the May 13th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 8:36 p.m. on a motion by Neal Hiemstra, with a second by Jodi Doering. Motion carried. 

JASON WHITE

Chair

CRYSTAL A. SELLAND 

Business Manager 

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