August 2020

Sanborn County Commissioners met in regular session on Tuesday, August 4, 2020, at 9:00 a.m. with Vice-Chairman Steve Larson presiding. Present were Paul Larson, Ray Ohlrogge, and Gary Blindauer. Absent was Chairman Jeff Ebersdorfer. Auditor Diane Larson was also present. Motion by Ohlrogge, seconded by P. Larson, to approve the minutes as presented. All ayes. Motion carried.

EXECUTIVE SESSION 

Motion by Blindauer, seconded by P. Larson, to go into executive session at 9:05 a.m. to discuss personnel. All ayes. Motion carried. Vice-Chairman S. Larson declared an end to executive session at 9:15 a.m. 

SICK LEAVE

Motion by P. Larson, seconded by Blindauer, to grant Abby Mathis, Deputy Auditor/Treasurer, 40 hours of sick leave for the first year of her employment. All ayes. Motion carried.

HIGHWAY

Stacy Mendenhall, Highway Superintendent and Sheri Kogel, Administrative Assistant, met with the board. Removal and replacement of bridges was discussed.   Motion by Blindauer, seconded by Ohlrogge, to approve the Five-Year County Highway and Bridge Improvement Plan for 2021-2025. All ayes. Motion carried.   

DRAINAGE  

Leon Fredrichs met with the board to ask the county to abandon the drainage rights on 107-61 Section 32 and 29. More information will be obtained before a decision is made.  

SURPLUS

Motion by P. Larson, seconded by Ohlrogge, to declare the cloth covered chairs as surplus. All ayes. Motion carried.

BILLS

Motion by Ohlrogge, seconded by Blindauer, to pay the following bills. All ayes. Motion carried:

Alpena Fire Department, Fire Insurance $446.54

Artesian Fire Department, Fire Insurance $4,332.31

Carthage Fire Department, Fire Insurance $652.88

Letcher Fire Department, Fire Insurance $4,959.05

T&C Fire Department, Fire Insurance $6,932.90

Huron Regional Medical Center, Wage Garnish $82.02

First National Bank, Tax Liability $2,418.91

ACH, Checks $151.10

South Dakota Association of County Officials, Mod & Preservation $114.00

State Treasurer, Monthly Remittance $62,242.96

Towns, Townships, Schools, T&C, James River Water, Monthly Distribution $50,143.12

A-O Welding, Cylinders $40.10

SyncB/Amazon, Supplies $334.39

AT&T Mobility, Cell Phone $53.50

Beadle County Sheriff, Prisoner Care $10,200.00

Beck Ace Hardware, Supplies $101.90

Bound Tree Medical, Supplies $25.98

Brooks Oil Company, Fuel $2,571.80

Central Electric Cooperative, Electricity $297.77

Colonial Research Chemical, Supplies $122.66

Commercial Asphalt, Patch Repairs $27,012.15

Credit Collections Bureau, Refund of Overpayment $131.76

Steve Dammann, Supplies $11.02

Dawson Construction, Garbage $264.34

ES&S, Supplies $437.31

Express 2, Fuel/Prisoner Meal $140.23

Farmers Elevator Co., Fuel $11,017.50

Farnams Genuine Parts, Supplies $7.84

Farnams Truck Parts, Supplies $105.86

Greenline Products Inc., Supplies $1,197.00

Growmark Inc., Supplies $882.20

KO’S, Oil Change $47.60

Lake County Sheriff, Prisoner Care $75.00

Local Lumber Co., Supplies $130.87

Mac’s Hardware, Supplies $39.99

NACOP, Dues $60.00

NorthWestern Energy, Electricity $1,282.90

Office Peeps, Supplies $1,994.64

Physicians Claims Company, Ambulance Service Fee $311.28

Pro Haul, Supplies $336.78

Quadient, Postage $1,000.00

Neil Senska, Supplies $309.32

Sand Creek Trucking LLC, Trucking $6,060.00

Streicher’s Inc., Supplies $5,299.49

Sanborn Weekly Journal, Publication $541.26

Transource Truck & Equipment, Supplies $91.81

Verizon Connect, Monthly Fee $48.57

Waste Management, Garbage $192.00

Wheelco Truck & Trailer Parts, Supplies $370.88

Motion by P. Larson, seconded by Blindauer, to adjourn the meeting. All ayes. Motion carried. The next regularly scheduled meeting will be held on Tuesday September 1, 2020.

Diane LarsonSanborn County AuditorJeff Ebersdorfer

Chairman of the Board, 

Sanborn County

Sanborn Central Board proceedings

Unapproved Minutes of  School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, August 10, 2020, at 7:05 p.m. in the Sanborn Central gymnasium with the following present: Clayton Dean, Justin Enfield, Emma Klaas and Gary Spelbring, Jr. Others present were Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen, and Business Manager Gayle Bechen. Adams arrived at 7:08 p.m.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Enfield, seconded by Spelbring, all aye, to approve the agenda as printed.    

Motion by Adams, seconded by Enfield, all aye, to approve the minutes of the regular board meeting July 20, 2020, as printed. 

Motion by Klaas, seconded by Adams, all aye, to approve the Financial Statement and bills.    

General Fund balance, July 1, 2020: $524,344.11. Receipts: taxes $8,262.88, penalties/interest $51.45, interest $60.97, other $1,175.32, state fines $476.16, state aid $49,116.00, booster club donation cardio equipment $380.98, gross rec – elect $38,567.78. Expenditures: $158,426.16. Balance, July 31, 2020: $464,009.49. CorTrust Savings balance, July 1, 2020: $50,421.08. Receipts: interest $0.00. Expenditures: $0.00. Balance, July 31, 2020: $50,421.08. 

Capital Outlay Fund balance, July 1, 2020: $863,005.54. Receipts: taxes $595.44, penalties/interest $3.73, interest $111.44.  Expenditures: $21,008.37. Balance, July 31, 2020: $842,707.78. CD $50,000.00.

Special Education Fund balance, July 1, 2020: $281,372.42. Receipts: taxes $1,785.63, penalties/interest $11.17, interest $35.74. Expenditures: $13,618.02. Balance, July 31, 2020: $269,586.94. 

Food Service Fund balance, July 1, 2020: $24,478.16. Receipts: interest $2.10. Expenditures: $5,964.92. Balance, July 31, 2020: $18,515.34.

Enterprise Fund balance, July 1, 2020: $7,706.24. Receipts: preschool tuition $0.00. Expenditures: $4,943.32. Balance, July 31, 2020: $2,762.92.

Trust and Agency Funds balance, July 1, 2020: $80,268.96. Receipts: $4,788.29. Expenditures: $0.00. Balance, July 31, 2020: $85,057.25.

Scholarship Fund balance, July 1, 2020: $11,215.89. Receipts: interest $0.42. Expenditures: $0.00. Balance, July 31, 2020: $11,216.31. Peters Scholarship balance: $10,716.31; Nelson Scholarship balance: $500.00.

Salaries and benefits for the month of August 2020 were as follows:

General Fund: $117,420.51; 

Special Education: $12,948.95; 

Food Service: $5,269.93;

Enterprise Fund: $3,850.90.

Claims approved: 

GENERAL FUND – A-Ox Welding, cylinder rent $33.85; Automatic Building Controls, annual fire alarm contract $240.00; Bio Corporation, high school science supply $132.25; Brooklyn Publishers, oral interp scripts $38.75; CBH Conference, 2020-21 dues $100.00; Chesterman Co., pop $36.77; CorTrust, air cards $120.03, high school novels $143.24, middle school novels $60.81, face masks $201.00, cardio equipment – grant $1,880.98, third grade novels $30.68, non-touch thermometers $626.85, refund on FFA national room $(1,000.00); Dauby’s Sport Center, volleyball supply $590.84; DEMCO, library supply $143.96; Corey Flatten, football coach class $35.00; Floortec-Langdon Corp., boiler cleaning $394.49; Harlow’s Bus Sales, back up lights $267.27; Horizon Health Care, bus driver physical $233.00; Houghton Mifflin Harcourt Publishing, elementary workbooks $454.47, colony workbooks $648.48; Innovative Office Solutions, supplies $1,862.97; IXL Membership services, middle school/high school site license $2,100.00; Lakeshore, elementary supply $1,157.08; McGraw Hill, ELL books $459.57, middle school social studies $34.77; McLeod’s, sanitizer $371.52; Mid-Dakota Technologies, July tech support $150.00; Popplers Music, all-state chorus music $35.60; Premier Equipment, lawn mower filter $9.63; Public Health Laboratory, complete water test $240.00; Renaissance Learning, middle school scan cards $57.60; Runnings, flag pole supply $15.97; Sanborn Weekly Journal, board proceedings $157.58, budget $127.50; Santel Communications, phone $199.57, service $287.61; Scholastic Inc., colony scholastic news $170.43, elementary scholastic news $645.12; School Mate, middle school planners $152.00; School Specialty, elementary/middle school principal supply $34.76; Supreme, elementary supply $77.05; Taylor Music, band supply $120.00; Teacher Direct, elementary supply $339.20; Training Room, sports supply $384.46; Mark Van Overschelde, postage $26.35; Walmart, business office supply $47.36, fax ink $19.97, vocal supply $14.88, tech supply $67.73; Ward’s Natural Science, high school supply $171.18.  

CAPITAL OUTLAY Fund — A&B Business, copier rent $936.67; ABDO, library books $515.85; Apptegy, administrative software $3,490.00; CorTrust, colony equipment $104.49; Dauby’s Sport Center, football pylons/markers $524.50; Imagine Learning, software license $2,475.00; Innovative Office Solutions, colony chair $180.73; K-Log, library chairs $641.45; Renaissance Learning, Accelerated Reader $879.45, Star Reading $529.65, hosting fee $750.00; Riverside Technologies, 30 chrome books $5,820.00; School Specialty, elementary chairs $374.68; Taylor Music, Chimes $3,475.00; Woodwind Brasswind, bell kit with cart $360.00.   

SPECIAL EDUCATION Fund – Mileage $33.60; Mileage $63.00; Mileage $43.68; Super Duper Publications, speech supply $78.85; Teacher Direct, speech supply $110.64; Walmart, Special Education ink $59.94. 

FOOD SERVICE Fund – Reinhart Food service, food $303.80, supply $953.84.

ENTERPRISE Fund – Scholastic Inc., preschool scholastic news $151.25.

Discussion Items:

•Discussion was held regarding the start well plan that was developed. Mr. Siemsen and Mrs. Vermeulen provided information they received from contacting the families of the district. The majority of families had read the proposed plan and were in favor of how it was presented. If they had not read it, they were given an opportunity to hear the points and give their opinions. (This information would be the basis for the eventual approval of the plan). There were some questions regarding the potential for distance learning and how that would be should it become necessary (it will be formalized and scheduled where the staff and students will meet via an online meeting with attendance being required as well as having a singular platform to provide and receive school work). A couple amendments to the initial plan include requiring masks be worn on buses, when working with staff or students in a one on one setting and when social distancing cannot occur, as well as during passing/transition periods until they reach their destination. The plan, a list of precautions being taken at school, and a daily checklist for parents to use before sending their student(s) to school are available on the school’s website.

•Other discussion items included an update on the flooring project, which hit a snag and will need to be finished this week, and the potential for rescheduling the asphalt project so as not to interfere with the beginning of school.

Old Business: 

Motion by Adams, seconded by Enfield, all aye, to approve the Start Well back to school plan. It is posted on the school website.

New Business:

Motion by Adams, seconded by Spelbring, all aye, to approve the removal of surplus property – obsolete chrome books, monitors and towers. 

Motion by Spelbring, seconded by Adams, all aye, to go into executive session SDCL 1-25-2(4) for administration negotiations at 8:13 p.m. Regular session resumed at 8:44 p.m.

The next regular board meeting will be held on Monday, September 14, 2020, at 7:00 p.m. at the Sanborn Central School. 

Motion by Adams, seconded by Spelbring, all aye, to adjourn the meeting at 8:45 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

The City of Artesian Council met on August 11, 2020, in regular session at the Artesian Community Center. Council Member Kurt Effling called the meeting to order with Council Member Candi Danek, Travis King, and Finance Officer Molly Ebersdorfer present. Also present was Tom Fridley. The following people were in attendance for public participation in voicing their concerns regarding nuisance property, gravel, better communication and sewer system draining: Tom and Vicky Scott, Terry Letsche, Brad Zobel, Angel Holbrook, Rich Danek, Kim Fridley, Mark and Angela Seitz, Andrew and Kaleigh Zoss, Monica Richards, Jodi Hein, Josh Starzman and Eric Eckman. The City Council would like to thank the residents for their cooperation, prompt attention and input on the nuisance letters that were sent out.

The minutes of the July 14, 2020, meeting were read with correction of the August meeting date to be August 11, 2020, and the July 22, 2020, minutes were read; motion to approve by Danek, seconded by King; motion carried. Financial Reports were read; motion to approve by Danek, seconded by King; motion carried. Motion to approve the following vouchers by Danek, seconded by King; motion carried. The following vouchers were presented for the month:

USDA, Utilities $1,116.00;

Xcel Energy, Utilities $1,238.44; 

Ebersdorfer Molly, Payroll $912.61;

Fridley, Kim, Payroll $415.57;  

Fridley, Tom, Payroll $304.15; 

Slavik, Denise D., Payroll $249.34;

Artesian Fire Department, Rent $125.00;

Benders Sewer & Drain, Sewer Maintenance $684.00;

City of Pierre, Street Maintenance $3,000.00

Code Enforcement Specialists Fees $2,044.20;

Dawson Construction Inc., Garbage $1,241.39;

Farmers Elevator, Forestburg, Street Supplies $131.48;

Sanborn Weekly Journal, Publishing $110.43 

Old Business:

Streets – Motion by King, seconded by Danek, to purchase gravel for streets with Dawsons’ Construction; motion carried. Motion by King, seconded by Danek, to start the Main Street project block in front of Cortrust and Longbranch this year with Paul Weber; motion carried. Motion by King, seconded by Danek, for King to purchase a weed eater. Motion carried. 

Sewer/Garbage – The Board reviewed billings. Dumpsters were discussed.

New Business:

Council had the first reading of the 2021 budget.   

There being no further business brought before the council, motion by Danek, seconded by King, to adjourn; motion carried.  

Molly Ebersdorfer

City of Artesian

Finance Officer

Kurt Effling

Council Member

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