Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD DECEMBER 14TH, 2020

REGULAR MEETING HELD 

DECEMBER 14TH, 2020 

The Woonsocket Board of Education met in regular session on December 14th, 2020, at 5:00 p.m. in the commons area of the Woonsocket School. The meeting time had been rescheduled due to a conflict with a basketball game. Members attending were:  Jason White, Neal Hiemstra, Lisa Snedeker, Jodi Doering, and Todd Olinger. Others attending were Superintendent Rod Weber, Sarah Jensen, Carrie Howard, and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 5:00 p.m.  

On a motion by Neal Hiemstra, seconded by Jodi Doering, the Board approved the meeting agenda with two additional items to come before the board.   Motion carried.

The minutes of the regular board meeting held on November 9th, 2020, and the special board meeting held on November 24th, 2020, were approved as presented on a motion by Lisa Snedeker seconded by Jodi Doering.  Motion carried.  

On a motion by Jodi Doering, seconded by Neal Hiemstra, the Board approved the claims presented (to include City of Woonsocket water bill = $32.50) and the November 2020 financial report as follows; motion carried:

GENERAL FUND, Beginning balance: $770,326.28; Add receipts: Taxes $196,659.43; Interest $745.37; Other local/receivables: $3,292.90; State $112,881.00; Federal $0.00; Total to be accounted for: $1,083,904.98; less disbursements $183,886.52;   Cash balance: $900,018.46; less contracts and accounts payable/transfers $0.00; plus accounts receivable $0.00; Fund Balance: $900,018.46.

CAPITAL OUTLAY, Beginning balance: $1,009,422.23; Add receipts: Taxes $227,411.76; Other local: $0.00; Federal:  $0.00. Total to be accounted for: $1,236,833.99; less disbursements $32,467.47; Cash balance: $1,204,366.52; less accounts payable: $0.00; Fund balance:  $1,204,366.52.

SPECIAL EDUCATION, Beginning balance: $474,798.77; Add receipts: Taxes $137,584.88; Other local/receivable: $143.00;  State $0.00; Federal $0.00; Total to be accounted for: $612,526.65;  less disbursements $26,799.50;  Cash balance: $585,727.15; Less contracts and accounts payable/transfers $0.00; plus accounts receivable $0.00; Fund balance; $585,727.15.

FOOD SERVICE, Beginning balance: $78,101.58; Add receipts: Pupil receipts $2,056.00;  Adult receipts $125.00; Interest $2.98; Other local  $0.00; State $0.00; Federal reimbursement $18,247.42; Total to be accounted for: $98,532.98; less disbursements $18,773.39; Cash  balance: $79,759.59; Less contracts/accounts payable $0.00; plus accounts receivable $0.00; Fund balance $79,759.59.   

ENTERPRISE FUND #53, Beginning balance: $87,766.74;  Add receipts: Other local/receivable $0.00; Total to be accounted for: $87,766.74; less disbursements $4,962.88; Cash balance: $82,803.86; Less contracts/accounts payable: $0.00; plus accounts receivable $0.00; Fund balance:  $82,803.86. 

TRUST AND AGENCY, Beginning balance: $21,703.33; Add receipts: Interest $0.95; Pupil activities $4,306.93; Total to be accounted for: $26,011.21; less disbursements $3,357.75; Fund balance $22,653.46.

Salaries and benefits for the month of November 2020 were as follows:

General Fund: $146,783.51   

Special Education: $26,011.12

Enterprise #53: $4,962.88

Food Service: $7,839.41

GENERAL FUND                            

A-OX WELDING, CYLINDER LEASE $54.95

AT&T, CELL PHONE $122.36

ATTORNEY RODNEY FREEMAN, LEGAL FEES – WAIVER $71.79

BUDDE SEPTIC TANK, SANITARY SERVICES – FOOTBALL  PRACTICE $420.00

BUSINESS IMPACT GROUP, BLACKHAWK FACE MASKS $623.62

CITY OF WOONSOCKET, WATER SERVICE $32.50

COLE PAPERS, PROCESSING FEE ON ORDER $19.84

DB ELECTRIC, ELECTRIC WORK – FREEZER/LIBRARY DOOR/GOVERNOR BUILDING $785.51

EXPRESS 2, GAS – VEHICLES/MINI-BUSSES $293.81

EXPRESS STOP, GAS – VEHICLES/MINI-BUSSES $216.68

FORUM COMMUNICATIONS, THANK YOU – SENSKA FAMILY DONATIONS $80.00

HAUFF MID-AMERICA SPORTS INC., BALL CARTS (2) $317.65

HENRIKSEN, MATTHEW, REIMBURSEMENT – REQUIRED COACH CLASS $35.00

HILLYARD CUSTODIAN, SUPPLIES $960.67

[IMPREST FUND:

US POST OFFICE, POSTAGE EXPENSE $330.00

TOTAL IMPREST CLAIMS: $330.00]

INSTITUTIONAL COMPLIANCE SOLUTIONS, TITLE IX TRAINING – A. RODRIGUEZ $299.00

INTRADO, SCHOOLREACH MESSENGER RENEWAL $645.75

JENSEN, SARAH, REIMBURSEMENT – BREAK AWAY LANYARDS $95.07

K&D BUSING INC., REG. ROUTE/CO-CURRICULAR ROUTE $15,086.45

KO’S PRO SERVICE, OIL CHANGE – MINI BUS $45.10

LEHR, DAVE, TECH SUPPORT FEE $150.00

MENARDS, SHOP SUPPLIES/CUSTODIAN SUPPLIES $801.00

MIDWEST FIRE, FIRE INSPECTION $308.50

NASCO, ELEMENTARY SUPPLIES $19.90

NORTHWESTERN ENERGY, ELECTRIC SERVICE $5,051.43

PETTY CASH, POSTAGE EXPENSE $11.86

HURON PLAINSMAN, THANK YOU – SENSKA DONATIONS $132.00

POPPLERS MUSIC, CHORAL MUSIC $26.10

QUILL CORPORATION, SUPPLIES/LANYARDS $394.77

RAMKOTA, LODGING – STATE CROSS COUNTRY $201.00

RIVERSIDE TECHNOLOGIES, COMPENSATION MONITOR – BUSINESS OFFICE $219.00

RUNNING SUPPLY, INC., ICE MELT – PALLET $604.66

SANBORN WEEKLY JOURNAL, PUBLICATIONS $249.47

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $192.76

SCHLICHT, SPENS, REIMBURSEMENT – REQUIRED COACHING CLASS $35.00

SCHOOL SPECIALTY, HIGH SCHOOL SCIENCE SUPPLIES $97.01

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $129.00

WOONY FOODS, CUSTODIAN SUPPLIES $241.54

Fund Total: $29,400.75

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,370.42

APPLE INC., CHROMEBOOKS (10) – COVID FIRST ROUND $3,940.00

DGR ENGINEERING, ENGINEERING SERVICES – FOOTBALL/TRACK $685.50

DOUBLE D BODY SHOP, VAN BODY REPAIRS $1,630.00

FEISTNER GRAVEL AND EXCAVATION, FOOTBALL PRACTICE FIELD/TRACK PROJECT $98,853.73

FIRST NATIONAL BANK, QZAB CERTIFICATION PAYMENT – PARKING LOT $3,333.33

HOUSE OF GLASS, AUTOMATIC DOOR – LIBRARY – COVID 2 $4,219.00

KARL’S, DISHWASHER/INSTALLATION – GOVERNOR BUILDING $574.98

TODD BRUESKE CONSTRUCTION, REMODEL PROJECT – SPECIAL EDUCATION CLASSROOM/DIRT WORK $49,173.12

U.S. BANK ST. PAUL, INTEREST PAYMENT – CAPITAL OUTLAY CERTIFICATE $6,843.75

Fund Total: $170,623.83

SPECIAL EDUCATION

FIRST NATIONAL BANK – VISA, AUDIBLE FEE $15.91

AVERA ST. LUKES, CLIENT SERVICES $950.72

USD SPEECH AND HEARING CLINIC, STUDENT EVALUATION $175.00

Fund Total: $1,141.63

FOOD SERVICE                            

FIRST NATIONAL BANK – VISA, ROASTERS $228.16

BIMBO BAKERIES USA, FOOD $197.93

BUHLS DRY CLEANING, LAUNDRY SERVICE $12.00

CHILD AND ADULT NUTRITION, FOOD $414.07

REINHART FOOD SERVICE, FOOD/SUPPLIES $6,612.01

WALMART, KITCHEN SUPPLIES $68.05

WOONY FOODS, FOOD $110.25

Fund Total: $7,642.47

Chris Selland gave the financial report and advised that there will be two board member terms up in June of 2021 – Jason White and Todd Olinger. 

A thank you from the Senska Family was read.

Discussion was held on maintenance/repairs at the Community Care and Learning Center. 

Superintendent Weber informed the Board that with the December re-classification recently completed by the South Dakota High School Activities Association, the Sanborn Central/Woonsocket Basketball, Volleyball, Cross-Country and Track Teams will bump up to the “A” classification effective for the 2021-22 and 2022-23 school years as the classification is completed every two years. The Board will attempt to schedule games with many of the same “B” teams that we have  played in the past with the  possibility of adding a few “A” games to the schedule. 

Discussion was held on the part-time  custodian opening. Superintendent Weber also advised that the Goergen property adjacent to the school would most likely be for sale in the near future. 

The Board discussed options for purchasing the property with a possible special meeting to be scheduled in the future to complete the transaction if terms are favorable.

Discussion was held on a COVID extra-duty stipend for all Woonsocket contracted employees.

Lead Elementary Teacher Sarah Jensen updated the Board on Elementary issues and plans for Christmas activities for the K-6 students. 

A thank you to the Board from the staff was read for their contribution towards the tutor day noon meal.

On a motion by Lisa Snedeker, with a second by Jodi Doering, the board approved a COVID extra-duty stipend ($500.00 for each Woonsocket contracted employee) as per addendum A to be paid on the January 15th payroll. Motion carried. The Board expressed their appreciation to all employees for their service and extra effort during the year.  

On a motion by Neal Hiemstra, with a second by Todd Olinger, the Board declared as salvage and surplus a foosball table  valued at less than $300.00 to be disposed of as the district sees fit. Motion carried.

It was moved by Jodi Doering, with a second by Lisa Snedeker, to approve a change in the meeting time from 7:00 p.m. to 5:00 p.m. for both the January 11th and February 8th regular board meetings due to schedule conflicts. Motion carried.

On a motion by Neal Hiemstra, seconded by Lisa Snedeker, the Board approved change order #1 in regard to the Feistner Gravel and Excavation bid (practice football field/track project) changing the completion date from August 2020 to June 2021. Motion carried. The asphalt portion of the project is on hold until spring.    

Motion was made by Todd Olinger, with a second by Jodi Doering, to approve additional pay (based on overtime rate) of $26.50 per hour for Trent Clayton for extra cleaning in the elementary until the part-time custodian position is filled. Estimated hours are 10-15 per week. Motion carried.

Motion was made by Jodi Doering, with a second by Todd Olinger, to authorize Superintendent Weber to hire a part-time custodian (approx. 20 hours per week) at a wage of $13.90 per hour. Motion carried. 

There being no further business to come before the Board, the December 14th, 2020, regular board meeting of the Woonsocket Board of Education was adjourned at 5:29 p.m. on a motion by Neal Hiemstra with a second by Lisa Snedeker. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND 

Business Manager

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