Mayor Mark Chada called the meeting to order with Sean Gromer, Angie Larson, and Angie Meier in attendance. Visitors were Andy and Melissa Ettswold.

A motion was made by Gromer, seconded by Larson, carried, to approve the February 12th, 2024, minutes as read.

A motion was made by Gromer, seconded by Larson, carried, to approve the financials as presented.

Old Business:

Update on water meters: Lance Conrad is still working on them. He’s having trouble getting a hold of customers.  

Discussion was held on purchasing a gas tank for the back of the town truck. Meier talked with insurance, and they will cover it, and it will be added on to the inland marine portion of the policy. Then, the Board will have fuel for the town mower and truck.  

A motion was made by Larson, seconded by Gromer, carried, to approve to purchase a gas tank for the back of the town truck.  

Andy and Melissa Ettswold were visitors to the meeting tonight to talk about the grants the Letcher Summer Youth Program has received for the ballpark. They have received an ALM grant for $2,500.00 to be put towards fixing the dugouts at the ballpark. The dugouts need to have concrete laid in them because of the hole. It is a hazard for someone to fall in and could get hurt. Also, they are looking at putting tin on the back of the dugouts to protect from the weather. Also, they are needing to look at if there is something they can do to tighten the chain link fence so it is not so loose.  

They also received an $18,000 grant from the Sam Weller Foundation. With this grant, it has to be put towards the back stop. They are looking at different options to see what the better price is. The information will be brought to the next board meeting. They are thinking to help save with cost, they will have to have the parents help with the installation of the back stop.  

Also discussed at the meeting were the lights at the ballpark. They had a lot of complaints last year about it being so dark and shadowed, and with them playing Teeners baseball, youth baseball and youth softball, the lights all need to work. Morris Electric gave an estimate to fix lights last year. A. Ettswold is going to talk to him to see if the Board does decide on LED lights, if they need to have as many lights on a pole and get a better estimate on what it would cost to fix. The town is looking at helping/paying to get these fixed.  

Update on the ballfield: Chada is going to be contacting Pro-Contracting and have them come up and see what it will cost to cement the dugouts. Also, he is contacting Tanner Cross about getting prices for posts and installing the posts as he did the backstops in Mount Vernon and Salem. A. Ettswold is going to contact State Steel on the price for galvanized posts. Discussion was also held on the lights at the ballpark. A motion was made by Larson, seconded by Gromer, carried to approve to purchase 40 infield lights at $340.00 a light for the ballpark and take the lights that work from the infield and place them in the outfield lights that don’t work.  

New Business:

Meier talked to the board for Janet Maeschen, as she was unable to attend, about the 4-H group planting some trees throughout the Town of Letcher for Arbor Day. A motion was made by Gromer, seconded by Larson, carried, to approve the 4-H group to plant trees.  

A motion was made by Gromer, seconded by Larson, carried, to approve the following claims for payment: 

General and Water/Sewer:  Public Health Lab – $15.00 – Water – Sample, NorthWestern Energy – $1,645.54 – Rossy Park – $27.86, Ballpark – $41.38, Community Center – $368.42, Street Lights – $774.92, Water Plant – $241.34, Water Valve – $85.20, Lift Station – $89.49, Lagoon – $16.93 – Utilities – Electric, Davison Rural Water – $5,244.55 – Water Used, Mark Chada – $106.50 – Repairs/Main Water, On-Sight – $98.39 – Cameras, USDA – $156.00 – Water Tower Loan. 

The next board meeting will be held on March 4th, 2024, at 7 p.m. at the town office.  

Angie Meier

Finance Officer

Published once on March 7, 2024, at the total approximate cost of $42.50 and may be viewed free of charge at www.sdpublicnotices.com.

SJ30-1tb

Notice is hereby given that no Municipal Election will take place for the following seats on the 9th day of April, 2024, in Woonsocket, South Dakota.

The election for which public notice was given has been cancelled because:

(A) No certificates of nomination were filed for the following position and the incumbent will hold over for the new term;

(B) The following individuals have filed certificates of nomination in the office of the Finance Officer for the positions to be filled:

Ward 1 – One-Year-Term – Elliot Ohlrogge;

Ward 1 – Two-Year-Term – Arin Boschee;

Ward 2 – Two-Year-Term – Darin Kilcoin;

Ward 3 – Two-Year-Term – Brandon Goergen.

Because each of the candidates is unopposed, certificates of election will be issued in the same manner as to successful candidates after election.

Dated this 26th day of February, 2024.

Tara Weber

Finance Officer

Source: 14 SDR 19, effective August 9, 1987, 36 SDR 209, effective June 30, 2010.

General Authority: SDCL  12-1-9

Law Implemented: SDCL 9-13-5

Published once on March 1, 2024, at the total approximate cost of $17.00 and may be viewed free of charge at www.sdpublicnotices.com.

The School Board of Sanborn Central School District 55-5 met in regular session on Thursday, February 12, 2024, at 7:00 p.m. in the Sanborn Central library with the following present: Curtis Adams, Clayton Dean, Mark Goral, Emma Klaas, and Gary Spelbring Jr. Others present were Superintendent/High School Principal Corey Flatten, Elementary/Middle School Principal Connie Vermeulen and Business Manager Gayle Bechen.

  The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Goral, seconded by Spelbring, all aye, to approve the agenda as amended. 59. Motion to set a max price on a purchase of a passenger vehicle at $45,000.00 and to give Gayle Bechen, Business Manager, and Clayton Dean, Board Chair, authority to sign a check prior to a meeting if an item is found.

Motion by Spelbring, seconded by Adams, all aye, to approve the minutes of the regular board meeting on January 11, 2024, as printed.

Motion by Adams, seconded by Klaas, all aye, to approve the Financial reports and bills:   

General Fund balance, January 1, 2024: $1,003,831.38. Receipts: taxes $6,076.82, penalties/interest $179.17, interest $1,007.46, admission $1,211.00, other – pupil $11.95, other $141.45, state fines $758.62, state aid January $77,451.00, medicaid $648.34, manual journal entry $256,605.00. Expenditures: $176,928.88. Balance, January 31, 2024: $1,170,993.31. CorTrust Savings balance, January 1, 2024: $50,899.36. Receipts: interest $0.00. Expenditures: $0.00.  Balance, January 31, 2024: $50,899.36. CDs $50,000.00.

Capital Outlay Fund balance, January 1, 2024: $452,168.73. Receipts: taxes $662.95, penalties/interest $18.54, interest $503.73.  Expenditures: $4,286.73. Balance, January 31, 2024: $449,067.22. CDs $250,000.00.

Special Education Fund balance, January 1, 2024: $390,934.43. Receipts: taxes $664.77, penalties/interest $18.62, interest $406.86, medicaid $64.12. Expenditures: $18,745.60, manual journal entry $232.90. Balance, January 31, 2024: $373,110.30. CDs $150,000.00.

Food Service Fund balance, January 1, 2024: $12,561.33. Receipts: student meals $5,753.20, adult meals $410.80, ala carte $4,310.50, federal reimbursement $3,051.50. Expenditures: $16,492.37. Balance, January 31, 2024: $9,594.96.

Enterprise Fund balance, January 1, 2024: $16,446.20. Receipts: interest $19.37, preschool tuition $2,255.84. Expenditures: $4,419.41. Balance, January 31, 2024: $14,302.00.

Custodial Funds balance, January 1, 2024: $67,991.78. Receipts: $1,367.38. Expenditures: $4,282.47. Balance, January 31, 2024: $65,076.69.

Scholarship Fund balance, January 1, 2024: $8,501.15. Receipts: interest $1.77. Expenditure: $0.00. Balance, January 31, 2024: $8,502.92. Peters Scholarship balance: $7,752.92; Nelson Scholarship balance: $750.00.

Salaries and benefits for the month of February 2024 were as follows: 

General Fund: $172,802.41; 

Special Education: $21,216.96; 

Food Service: $11,476.31; 

Enterprise Fund: $4,419.41.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $41.12; Brooks Oil Co., LP $4,038.25, unleaded gas $2,676.00, 50/50 diesel $3,811.40; CarQuest, bus supply $247.25; Central Electric, December electric $3,551.18, January electric $3,600.33; Clayton’s Repair, bus service $210.00; Cole Paper Inc., small scrubber repair $385.91, janitor supply $703.60, copier paper $1,528.00; Core Educational Cooperative, two virtual courses fees $320.00; CorTrust, air cards $55.00, hotspot $35.00;  Dawson Construction, January-March garbage fees $1,080.60; Casady Dean, reimburse fingerprints $43.25; Direct Digital Control, replace HVAC motors/fans $5,138.40; Farmers Elevator, skid steer supply $73.08; Cooper Goldammer, reimburse December/January wrestling mileage $501.84;

[IMPREST: CorTrust, ag class supply $126.44, Superintendent chair $96.07; Evan Easton, three junior high basketball referee $105.00; Groton Area School District, wrestling fee $30.00; Carrie Howard, clock junior varsity/varsity doubleheader basketball $110.00; Erica Howard, shot clock junior varsity/varsity doubleheader basketball $110.00; Caleb Kneen, reimburse December wrestling mileage $190.74; Miller School District, wrestling registration $125.00; Nepstadt’s Flowers, Goudy funeral $43.00; Jordan Opp, doubleheader basketball referee/ride $167.00; Joel Osborn, doubleheader basketball referee/ride $167.00; Region 5, solo registration $6.00; South Dakota Department of Education, maintenance of effort $426.00; Greg Stroh, doubleheader basketball referee/mileage $216.50; Bobbi White, official book doubleheader basketball $70.00]; 

J.W. Pepper, band music $83.84, vocal music $112.47; K&D Busing, half of busing basketball bus $1,476.14, basketball charter bus $975.00; Caleb Kneen, January wrestling mileage $229.50; Krohmer Plumbing, professional service $303.47; McLeods, business office supply $11.00; Menards, ag shop supply $296.97; Mid-Dakota Technologies, January tech support $175.00; Performance Foodservice, janitor supply $487.50; Plainsman, subscription renewal $185.38; Plank Road publishing, chorus subscription $152.95; Public Health Laboratory, water tests $15.00; Puetz Design & Build, chains for skid steer $362.11; Sam’s Club, membership $50.00; Sanborn Central Food Service, January lunch supervisor food $221.15; Sanborn Weekly Journal, board proceedings $107.67; Santel Communications, telephone/fax $223.66; TC Enterprises, professional service $495.54; Thunes True Value, janitor supply $15.92.

CAPITAL OUTLAY Fund — A&B Business, copier lease $1,011.83.

SPECIAL EDUCATION Fund – Cole Paper, copier paper $39.00; 

[IMPREST: CorTrust, SPED registration $160.00, speech registration $160.00]; 

James Valley Education Co-op, psych services $2,301.00, physical therapy services $3,510.00, occupational therapy services $5,092.00, administrative services $6,357.00. 

FOOD SERVICE Fund – Bimbo Bakeries, bread $27.90; Card Services, food $13.61, ink $51.45, supply $12.83; Child/Adult Nutrition, processed commodities $283.41; CorTrust, supply $167.76; Darrington Water Conditioning, January SS tank $28.00; East Side Jersey Dairy, milk $644.81; 

[IMPREST: CorTrust, supply $121.58]; Midwest Fire & Safety, professional service $175.00, supply $309.00; Performance Foodservice, food $7,298.76, ala carte $1,052.46, supply $523.24, COVID Fruit and Vegetable program $560.86; School Nutrition Association, dues $155.00; TC Enterprises, wire oven $367.35; Woony Foods, food $56.27.

ENTERPRISE Fund – None.

Mr. Flatten reported on the following: 

• February 19-23 is South Dakota School Board Recognition Week. Sanborn Central would like to thank the board for their service. 

• Kayla Olson-Van Winkle’s Environmental Science class won the state competition for Samsung Solve for Tomorrow contest. They have been awarded $12,000 in Samsung technology. They are moving on to the national competition and have been working diligently on their prototype. 

• Aaron Roth of Brooks Oil and Flatten are formulating a plan to do some updating of gas pipes and exhaust in the spring that will better fit the building. 

• It was with a heavy heart that the board said goodbye to long-time driver and transportation director, Gary Goudy. They express their deepest sympathies to the family and will always remember his selfless dedication to the district.

• Direct Digital Control came and replaced numerous fan motors in the classroom heating units on January 15th. They have been running smoothly since. 

• The FFA program is gearing up for the spring CDE season. Mr. Welch took the meat judging team to Dakota Butcher in Clark to watch meat getting processed on January 12th. 

• The school updated the software for their streaming service, Liveticket. There will still need to be some slight adjustments, but most of the glitches were corrected. 

• An update was given on the South Dakota legislature and the impact on the school district.

Mrs. Vermeulen’s Report: 

• The local spelling bee winners were successful at the Mitchell Area Spelling Bee: Kiera Pollard, fifth grade, second place; Kelly Wilson, sixth grade, fourth place; and Hunter Morris, fourth grade, third place. 

• Mrs. Vermeulen will be attending a test coordinator meeting in Sioux Falls on Tuesday, February 13. 

• There is early dismissal on February 16 at 12:30 p.m. for Better Lesson professional development regarding engagement in the classroom. 

• There is no school on February 19 – President’s Day.

• There will be a seventh through 12th grade assembly featuring Lynn Riemer, who is an accomplished speaker and retired DEA agent who now educates parents, teens, and professionals on legal and illegal drugs, on February 21 at 9:00 a.m. Woonsocket will be joining. Parents are welcome to attend. 

• Ag Olympics will be held on February 23 at 1:45 p.m. Students in grades seven through 12 will participate. 

• Two Department of Education representatives visited Sanborn Central to observe and ask questions regarding the ACCESS testing and English Language Learners. Vermeulen drove them to the colony, and they observed Mrs. Foster administering the language domain. Vermeulen was asked questions on the way back to Sanborn Central. Mrs. Foster did an excellent job. 

Discussion Items: 

• Mr. Flatten, Clayton Dean, and Mark Goral informed the rest of the board on the football co-op meeting that was held on February 5th. The three schools discussed matters moving forward to best serve the communities and student-athletes. No action was taken during the meeting. 

• Transportation issues and remedies were discussed. Mr. Flatten brought up a need for an activity van to better suit the school district. Mini-buses may all need to be used on routes in the future.

Old Business: None.

New Business:

Motion by Klaas, seconded by Goral, all aye, to direct the business manager to contact banks to locate the highest return on CDs and give Gayle Bechen, Business Manager, and Clayton Dean, Board Chair, authority to sign a check prior to a meeting: $100,000.00 out of Capital Outlay and $100,000.00 out of Special Education.

Motion by Goral, seconded by Spelbring, all aye, to approve the proposed calendars for the 2024-2025 school year with the understanding that there may be adjustments needed.

Motion by Spelbring, seconded by Adams, all aye, to set a max price on a purchase of a passenger vehicle at $45,000.00 and to give Gayle Bechen, Business Manager, and Clayton Dean, Board Chair, authority to sign a check prior to a meeting if an item is found.

Motion by Adams, seconded by Klaas, all aye, to go into executive session SDCL 1-25-2(1) to discuss personnel and evaluation of the business manager with possible motions to follow at 8:21 p.m. Regular session resumed at 9:08 p.m.

Regular Board meeting will be held on Monday, March 11, 2024, at 7:00 p.m. at the Sanborn Central School.  

Motion by Goral, seconded by Spelbring, all aye, to adjourn the meeting at 9:09 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

Published once on March 1, 2024, at the total approximate cost of $119.50 and may be viewed free of charge at www.sdpublicnotices.com.