Sanborn County Commissioners met in regular session on Tuesday, April 16, at 9:00 a.m. with Chairman Jeff Ebersdorfer presiding. Present were Steve Larson, Paul Larson, Gary Blindauer, and Duane Peterson. Auditor Kami Moody was also present. Motion by Blindauer, seconded by Peterson, to approve the minutes from the April 2 meeting, as presented. Motion carried. Motion by Peterson, seconded by P. Larson, to approve the minutes from the April 11, Board of Equalization meeting, as presented. Motion carried. Motion by S. Larson, seconded by Peterson, to approve the agenda as presented. Motion carried.

CITIZENS INPUT

No public was in attendance for input.

REPORTS AND BILLS

Motion by Peterson, seconded by P. Larson to pay the following bills; motion carried:

First National Bank, Tax Liability $2,660.19

Accounts Management, Employee Garnishment $418.50

South Dakota Association of County Officials, Monthly Remittance $80.00

State Treasurer, Monthly Remittance $56,027.89

Town, Townships and Schools, Monthly Remittance $230,082.69

A-OX Welding, Supplies $47.22

AT&T Mobility, Utilities $406.39

Axon Enterprise Inc., Supplies $125.20

Beadle County Sheriff, Jail Fees – D. Socop – J. Potrament – R. Filter $2,585.00

Brooks Oil Company, Supplies $2,248.73

Brule County Sheriff Office, Jail Fees – J. Knox $2,088.00

Central Electric Co-op, Utilities $410.69

Certified Languages, Interpreter $19.80

Churchill, Manolis, Freeman, Court Appointed Fees – J. Weigand $3,257.30

City of Woonsocket, Utilities $104.30

Dakota Counseling/Stepping S., Quarterly Support $625.00

Davison County Sheriff, Jail Fees – J. Weigand – M. English $1,680.00

Emergency Safety ED, EMT Courses $150.00

Express 2, Fuel $141.07

Express Stop, Fuel $12.00

First National Bank of Omaha, Supplies $360.06

KO’s Pro Service, Supplies $551.91

Lewis Family Drug LLC, Medication – J. Knox $117.96

Lifequest, Quarterly Support $2,000.00

Mac’s Hardware Store, Supplies $10.00

McLeods Printing & Supply, Supplies $629.31

Mitchell Clinic LTD, Medical – J. Weigand $156.00

NorthWestern Energy, Utilities $2,392.23

Office Peeps, Supplies $32.58

Sanborn County Ambulance, Meals $19.59

Santel Communications, Utilities $1,218.18

Audra Scheel, Travel Expenses $285.90

South Dakota Association of County Officials, Assessors Conference $235.00

South Dakota Association of County Commissioners, CLERP – Second Quarter $303.00

Sanborn Weekly Journal, Publishing $994.95

TC Enterprises, Supplies $526.71

Tech Solutions, Tech Support $3,425.98

The Lodge at Deadwood, Travel Expenses $375.00

Two Way Solutions Inc., Repairs $225.00

Ron Volesky, Court Appointed Attorney Fees – M. English $836.00

Waste Management, Utilities $229.92

Woony Foods, Supplies $27.72

WW Tire Service, Supplies $1,606.04

Xcel Energy, Utilities $290.67

WEED BOARD

Motion by P. Larson, seconded by S. Larson, to enter weed board. The truck that is used to spray weeds has water in the oil; repairing or replacing was the discussion. Sanborn County received a weed grant for the 2025 fiscal year. Ebersdorfer declared the end of Weed board.

HIGHWAY

Stacy Mendenhall and Sheri Kogel, Highway Department, met with the board. Culverts in Twin Lakes township were discussed. Motion by Peterson, seconded by P. Larson, to enter agreement with Brosz Engineering for Bridge Inspection. Motion carried. Gravel in Afton township was discussed. 

SOVANNA BEEKMAN, BEADLE COUNTY DIVERSION COORDINATOR

Sovanna Beekman, Diversion Coordinator from Beadle County, had a presentation for the newly developed Diversion program that Beadle County is offering along with the current victim service that is already provided through Beadle County. States Attorney Jeff Larson, Chief Deputy Sheriff Josh Starzman, and Deputy Sheriff Mike Salathe were also present for the presentation. This program will be offered through the end of the year at no additional cost. If Sanborn County continues to utilize the offered program, an additional cost will be implemented for the 2025 payment year. 

SUMMIT CARBON SOLUTIONS

Trevor Jones and Aaron Eldridge, both from Summit Carbon Solutions, and Kelly Hanson, representing Poet Biorefinery, were present to give a project overview and to answer questions regarding the proposed carbon pipeline project through eastern Sanborn County. Other Sanborn County concerned citizens were also present. Discussion was had and many questions were answered. 

4-H MOWING – BID OPENING

All bids were opened regarding the mowing at the 4-H and Archery Building lots in Forestburg.  Motion by Blindauer, seconded by Peterson, to award the winning bid to Larson & Son Lawn Care for the cost of $150 per mow. Motion carried. 

Todd Spader – $345;

Neises Mowing Service – $328;

Larson & Son Lawn Care – $150.

COMMUNITY HEALTH NURSE AGREEMENT

The Department of Health agreement was brought before the board for renewal. Motion by P. Larson, seconded by Blindauer, to not sign the agreement with the South Dakota Department of Health for 2024. Motion carried. After the Department of Health restructured their program, Sanborn County residents can still receive Community Health and WIC services from the state departments without an agreement in place. 

HANDBOOK UPDATE

Motion by P. Larson, seconded by Peterson, to approve Section V in the Personnel Handbook to make appropriate changes recommended by Safety Benefits. Motion carried. 

OTHER BUSINESS BROUGHT BEFORE THE BOARD 

Dale Christian has submitted his letter of resignation, from the Planning & Zoning Board, effective on April 8, 2024. Motion by P. Larson, seconded by Blindauer, to accept Christian’s resignation. Motion carried. The board would like to thank Christian for his 17 years of dedicated service to Sanborn County’s Planning & Zoning board. Details on this position can be obtained from the Director of Equalization’s office. A replacement will be appointed by the board of commissioners at the May 7th meeting. 

Auditor Moody presented a breakdown of expenses, on behalf of Audra Scheel, 4-H youth advisor, to travel to Boise, Idaho, for the National Conference for Extension 4-H agents. It will be cost-shared with Jerauld and Buffalo counties. The board agreed to approve the expenses upon the report being submitted for reimbursement. 

Planning & Zoning minutes from April 8 were reviewed, discussed, and approved.

There being no further business before the board, motion by Peterson, seconded by P. Larson, to adjourn the meeting at 1:46 p.m. Motion carried. 

The next regular scheduled meeting will be held on Tuesday, May 7, 2024.                                                                                                                                          

Kami Moody

Sanborn County Auditor Jeff Ebersdorfer

Chairman of the Board, 

Sanborn County         

Published once on April 25, 2024, at the total approximate cost of $79.00 and may be viewed free of charge at www.sdpublicnotices.com.

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, April 8, 2024, at 5:05 p.m. in the Sanborn Central library with the following present: Curtis Adams, Clayton Dean, Mark Goral, Emma Klaas, and Gary Spelbring Jr. Others present were Superintendent/High School Principal Corey Flatten, Elementary/Middle School Principal Connie Vermeulen and Business Manager Gayle Bechen.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Spelbring, seconded by Adams, all aye, to approve the agenda as printed. 

Motion by Adams, seconded by Klaas, all aye, to approve the minutes of the regular board meeting on March 11, 2024, as amended. Regular Board meeting will be held on Monday, April 8, 2024, at 7:00 p.m. at the Sanborn Central School should read Regular Board meeting will be held on Monday, April 8, 2024, at 5:00 p.m. at the Sanborn Central School.

Motion by Klaas, seconded by Goral, all aye, to approve the Financial reports and bills.    

General Fund balance, March 1, 2024: $1,141,914.73. Receipts: taxes $63,373.37, penalties/interest $34.91, interest $1,132.03, other – pupil $24.30, other $3,247.12, state fines $10.85, state aid March $77,451.00, medicaid administrative $795.94, other revenue county source $493.20. Expenditures: $198,067.55, manual journal entry $1,291.11.  Balance, March 31, 2024: $1,089,118.79. CorTrust Savings balance, March 1, 2024: $50,899.36. Receipts: interest $95.17. Expenditures: $0.00.  Balance, March 31, 2024: $50,994.53. CDs $50,000.00.

Capital Outlay Fund balance, March 1, 2024: $361,097.79. Receipts: taxes $11,458.51, penalties/interest $3.96, interest $3,296.31, other $50,000.00.  Expenditures: $42,510.83. Balance, March 31, 2024: $383,345.74. CDs $300,000.00.

Special Education Fund balance, March 1, 2024: $242,272.32. Receipts: taxes $6,906.30, penalties/interest $3.97, interest $229.94, medicaid administrative $78.72. Expenditures: $20,704.15, manual journal entry $310.45. Balance, March 31, 2024: $228,476.65. CDs $250,000.00.

Food Service Fund balance, March 1, 2024: $2,759.23. Receipts: student meals $6,357.75, adult meals $1,087.55, ala carte $4,206.20, federal reimbursement $4,607.77. Expenditures: $24,043.38, manual journal entry $200.00. Balance, March 31, 2024: ($5,224.88).

Enterprise Fund balance, March 1, 2024: $12,984.11. Receipts: interest $17.69, preschool tuition $1,880.50. Expenditures: $4,419.41, manual journal entry $200.00. Balance, March 31, 2024: $10,262.89.

Custodial Funds balance, March 1, 2024: $67,371.19. Receipts: $3,624.80. Expenditures: $2,682.34. Balance, March 31, 2024: $68,313.65.

Scholarship Fund balance, March 1, 2024: $8,504.69. Receipts: interest $1.84, Nelson contribution $750.00. Expenditure: $0.00. Balance, March 31, 2024: $9,256.53. Peters Scholarship balance: $7,756.53; Nelson Scholarship balance: $1,500.00.

Salaries and benefits for the month of April 2024 were as follows: 

General Fund: $167,500.54;

Special Education: $20,707.41; 

Food Service: $11,336.03; 

Enterprise Fund: $4,419.41.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $38.98, shop welding supply $108.12; Brooks Oil Co., LP $1,578.75, unleaded gas $2,527.27, 50/50 diesel $2,056.32; Capital One, middle school supply $112.77, high school supply $40.00; CarQuest, bus supply $66.75; Central Electric, February/March main building $5,824.78, February/March bus barn $1,066.98; CorTrust, air cards $55.00, hotspot $35.00, janitor supply $39.96, superintendent supply $12.99; Direct Digital Control, HVAC service $135.00; EMC Insurance, add transit van $393.00; Foreman Sales & Service, bus supply $254.03; Harlow’s Bus Sales, bus supply $387.50;

[IMPREST: Rachel Anderson, vocal judge/mileage $58.16; Mt. Vernon School, region girls basketball loss $84.65]; 

Jostens, high school diploma covers $283.45; K&D Busing, half of busing basketball/band/FFA $2,638.24, boys basketball charter bus $1,000.00; Lonny Kaiser, janitor supply $158.24; Tim McCain, middle school supply $50.80; Jean McQuinn, reimburse fingerprints $43.25; Menards, janitor supply $35.70, bus barn supply $180.56; Mid-Dakota Technologies, March tech support $175.00; National Association of Secondary School Principals, National Health Service membership 2024-25 $385.00; Performance Foodservice, janitor supply $25.22; Public Health Laboratory, water tests $15.00; Quill, middle school ink $522.99, colony ink $87.99; Sanborn Weekly Journal, ad bus driver $72.00, board proceedings $230.04, board vacancy notice $21.73; Santel Communications, telephone/fax $232.19; South Dakota Association of School Business Officials, conference registration – Bechen $100.00; South Dakota Counselors Association, conference registration $120.00; Todd Welch, reimburse fuel CDE $48.83; Hannah Ziebarth, reimburse elementary supply $9.17, middle school supply $6.38.

CAPITAL OUTLAY Fund — A&B Business, copier lease $1,011.83.

SPECIAL EDUCATION Fund – Kelly McClane, conference meal $11.99; Quill, SPED ink $36.99; Paula Sanderson, conference meal $16.27, conference room $170.94. 

FOOD SERVICE Fund – Darrington Water Conditioning, March SS tank $28.00; East Side Jersey Dairy, milk $601.30; Performance Foodservice, food $3,188.15, ala carte $494.59, supply $(91.38), COVID Farm and Vegetable $689.32; Quill, ink $58.98; Woony Foods, food $6.87.

ENTERPRISE Fund – None.

Mr. Flatten reported on the following: 

• Prom will be held on April 13th, including after prom at the 4-H Building.

• Kelsey Kaiser is out on maternity leave. Jean McQuinn is subbing in for night-time janitor duties, and a variety of staff members have been filling in on routes. Both areas have transitioned well.

• Track and golf practice has begun. Good luck to all the athletes and coaches, as meets will begin soon. Track already participated in the DWU Indoor meet. 

• High School State Student Council was cancelled due to weather. The school is still interested in sending representatives next year. 

• The Senior Government class and Mr. Steele traveled to NSU in Aberdeen to watch the South Dakota Supreme Court in action. Flatten heard it was a very good experience. 

• FFA State Competition takes place April 18-20th. Three teams and eight individuals qualified from the SCW FFA program. Good Luck to those qualified participants. 

• Mrs. Vermeulen has scheduled all the Smarter Balanced testing throughout the month of April, moving throughout the month. 

• The Board was very excited to hear that Logan Amundson was awarded the South Dakota Counselor’s Association Rising Star Award. The whole school was present in the gym as she was presented the award. Flatten would like to thank Mrs. Vermeulen for spearheading the nomination process. 

• Awards night is scheduled for Monday, May 6th, with a potluck and presentation beginning at 6 p.m. 

• Pete McWhorter and Clayton Kidder are getting the buses with issues running again.

Mrs. Vermeulen’s Report: 

• The South Dakota English Language Arts and Literacy/Math/Science test window has opened. The window for testing will end on May 3rd. Teachers are scheduling around a busy spring! 

• Early dismissal on April 26 — 12:30 p.m. 

• The seniors will receive CPR training on April 17th in Woonsocket. Kathy Wingert and Marla Feistner will provide the training. The cost of the training is covered by the Sanborn County Comissioners. The training is a requirement for graduation. 

• On April 23rd, Vermeulen will be taking seventh grade students to Mitchell. They will be participating in Camp Med activities. The goal of the session is to increase the number of students who are exposed to and have opportunities to enter healthcare careers. 

• Authors Amanda and Scarlett Radke will present booktalks regarding their latest publications to the elementary students on April 15. Scarlett is a third grade student in Mitchell. 

• A preschool meet and greet will be held on April 26th. New students will have the opportunity to meet Mrs. Uecker and view their classroom. 

• Grades first through third will participate in Declam on May 1st. 

• Logan Amundson will receive her Rising Star Award later this month at the counselor’s state convention in Spearfish.

Discussion Items: Preschool rates, seeding football field, gravel for driveway and school nurse services were all discussed.

Old Business: None.

New Business:

Motion by Goral, seconded by Spelbring, all aye, to approve the resolution to join the South Dakota High School Activities Association. 

Motion by Spelbring, seconded by Adams, all aye, to approve the resignation of Diane Moody from the position of Title Teacher/Full-Time sub, effective at the end of the 2023/24 school year. The Board thanks her for her years of service to the district in this capacity. 

Motion by Adams, seconded by Klaas, all aye, to direct the business manager to contact banks to locate the highest return on CDs and give Gayle Bechen, Business Manager and Clayton Dean, Board Chair authority to sign a check prior to a meeting. $50,000.00 out of Capital Outlay to Plains Commerce Bank.

Motion by Klaas, seconded by Goral, all aye, to approve the Resolution Amendment to ASB Protective Trust Joint Powers Agreement and Bylaws.

Motion by Goral, seconded by Spelbring, all aye, to approve the contract of Tim McCain as Assistant Golf Coach at the rate of $2,700.00 for the 2023-24 school year.

Motion by Adams, seconded by Klaas, all aye, to approve 40 new band uniforms from Band Shoppe, Inc., for $10,078.00. Band fundraising will cover $2,500.00 the remainder will be spilt with Woonsocket School District.

Motion by Klaas, seconded by Goral, all aye, to go into Executive session SDCL 1-25-2(4) for negotiations at 5:50 p.m. Regular session resumed at 8:10 p.m.

Regular Board meeting will be held on Monday, May 13, 2024, at 7:00 p.m. at the Sanborn Central School.  

Motion by Spelbring, seconded by Adams, all aye, to adjourn the meeting at 8:11 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

Published once on April 25, 2024, at the total approximate cost of $109.50 and may be viewed free of charge at www.sdpublicnotices.com.

WHEREAS, a petition of vacation of highway having been received from petitioners, Tyler Hoffman, Karen Hoffman, Brian Moore and Francis Effling, by Benedict Township, Sanborn County, South Dakota asking for the vacation of a section line highways located on the Benedict Township, Sanborn County, South Dakota, hereinafter described, further said petition being in proper form and executed by more than the required number of electors of Benedict Township; and further this petition having come on for hearing at the special meeting of the Benedict Township Board, Sanborn County; and information having been received both in favor and in opposition to the proposed vacation; and said supervisors having considered said matter and being fully advised in the premises and determining the public’s interest will be better served by the proposed vacation;

NOW, THEREFORE, BE IT RESOLVED, AND IT IS HEREBY ORDERED:

That existing public right-of-way which includes the statutory right-of-way and any right-of-way acquired by deed(s) lying on the section line highway running east and west commonly known as 232nd Street borded by 413th Avenue on the east and 412th Avenue on the west; and bordered on the north by Section 31 Township 107 North, Range 59, Benedict Township, Sanborn County, South Dakota and bordered on the south by Section 6, Township 106 North, Range 59, Diana Township, Sanborn County, South Dakota; said road being approximately 66 feet in width and approximately one (1) mile in length;

NOW, THEREFORE, BE IT RESOLVED, AND IT IS HEREBY ORDERED BE, and the same are hereby declared to be vacated; and further that a copy of this Resolution and Order be spread on the minutes of the Benedict Township Board;

IT IS FURTHER ORDERED that said Resolution shall be published in the official/legal newspaper of the respective townships once each week for two (2) consecutive weeks and that, after such publication, such highway shall be, after a lapse of thirty (30) days after the first publication thereof, vacated without further proceedings unless appealed as hereinafter provided; and that the Clerk herein is further ordered and directed to cause to be recorded a true and correct copy of this Resolution and Order in the office of the Register of Deeds in and for Sanborn County, South Dakota.

IT IS FURTHER ORDERED that any and all bridges, guard rails and culverts are hereby deemed to be non-removable and shall become the personal property and possession of the landowners.

The above motion was also made by Supervisor Don Klinkner, seconded by Supervisor Ryan Olson and upon roll call, the vote was as follows:

Supervisors:

DON KLINKNER, Aye

RYAN OLSON, Aye

BOB HETLAND III, Aye

STATE OF SOUTH DAKOTA   )

  :SS

COUNTY OF SANBORN   )

I, Margaret Spelbring, being the duty elected, qualified and acting Clerk of the Board of Supervisors of Benedict Township, Sanborn County, South Dakota, do hereby certify that the foregoing is a true and correct copy of the Resolution on the action thereon by the Board of Supervisors of Benedict Township, Sanborn County, South Dakota, at a special meeting of said Board, held on the 16th day of April 2024, as the same appears and is now recorded in the minutes of the Clerk of the Board of said Benedict Township and that the same true and correct transcript thereoff.

IN WITNESS WHEREOF, I have hereunto set my hand the 18th day of April, 2024.

MARGARET SPELBRING

Clerk

Subscribed and sworn to before me this 18th day of April, 2024.

TAMI ZIEBART

Notary Public, SD

My Commission expires:

September 21, 2027

SEAL

Published on April 25 and May 2, 2024, at the total approximate cost of $80.50 and may be viewed free of charge at www.sdpublicnotices.com.