Public Notices

Sanborn County Commissioners met in regular session on Tuesday, May 19, 2020, at 9:00 a.m. with Chairman Jeff Ebersdorfer presiding. Present were Paul Larson, Steve Larson, Ray Ohlrogge, and Gary Blindauer. Auditor Diane Larson was also present. Motion by Ohlrogge, seconded by Blindauer, to approve the minutes as presented. All ayes. Motion carried.

HIGHWAY

Stacy Mendenhall, Highway Foreman and Sheri Kogel, Administrative Assistant met with the board. Mendenhall and Kogel reported on weed spraying in the county, a Federal Emergency Management Agency update, and other happenings concerning roads.  Motion by S. Larson, seconded by Blindauer, to lift the load limits effective today.  Motion by Ohlrogge, seconded by P. Larson, to approve a policy for sick leave that the highway superintendent may send workers home who are coming to work sick. They will be allowed to use their sick pay if available. All ayes. Motion carried.

Motion by Blindauer, seconded by S. Larson, to adopt the following resolution:

FEDERAL AID BRIDGE REPLACEMENT PROGRAM RESOLUTION FOR COUNTY AND URBAN PROJECTS

WHEREAS, Sanborn County Highway desires the replacement 

of the bridge hereinafter described:

STRUCTURE NUMBER AND LOCATION: 56-200-153 Diana Township 106N – 059W  Sections 20-21            

LIST OF CURRENT LANDOWNERS ADJACENT TO THE PROJECT (NAMES AND ADDRESSES): Robert Schmit and Lloyd Hendrix LE

AND WHEREAS, Sanborn County Highway is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

AND WHEREAS, Sanborn County Highway is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Bridge Replacement Funds.

AND WHEREAS, the bridge is in need of replacement for the following reasons:

1. The condition rating is 45.582.

2. The bridge is not located on a County or Township designated No Maintenance or Minimum Maintenance Road.

3. The bridge is located on a Federal Aid Route 6215, a school bus route, a mail route, a field to farm to market route, or access to farm steads.

4. The load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.

NOW THEREFORE BE IT RESOLVED:

That the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Local Roads Plan” and the State’s “Standard Specifications for Roads and Bridges,” the bridge replacement project at the above described location.  Items to be handled by State forces with Federal Participation will include hydraulic study review, foundations investigation (if necessary), plan reviews, and construction administration.

Estimated Cost of Project Including Engineering: $670,000;

Federal Share (81.95 percent): $549,065;

Local Share (18.05 percent): $120,935.

Commissioners/Council: Yes 5, No 0.

Dated at Woonsocket, S.D., this 19th day of May, 2020.

ATTEST:

Diane Larson

County Auditor 

Jeff Ebersdorfer

Chairman of the Board

Motion by P. Larson, seconded by Blindauer, to adopt the following resolution:

FEDERAL AID BRIDGE REPLACEMENT PROGRAM RESOLUTION FOR COUNTY AND URBAN PROJECTS

WHEREAS, Sanborn County Highwaydesires the replacement of the bridge hereinafter described:

STRUCTURE NUMBER AND LOCATION: 56-190-056 Afton Township 108N – 059W Section 31-32

LIST OF CURRENT LANDOWNERS ADJACENT TO THE PROJECT (NAMES AND ADDRESSES): Lowell Wormstadt and Doyle Olson Trust

AND WHEREAS,Sanborn County Highwayis obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

AND WHEREAS,Sanborn County Highwayis obligated and hereby agrees to reimburse the State for all costs not reimbursable with Bridge Replacement Funds.

AND WHEREAS, the bridge is in need of replacement for the following reasons:

1. The condition rating is 53.534.

2. The bridge is not located on a County or Township designated No Maintenance or Minimum Maintenance Road.

3. The bridge is located on a Federal Aid Route 6215, a school bus route, a mail route, a field to farm to market route, or other access to farm steads.

4. The load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.

NOW THEREFORE BE IT RESOLVED:

That the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Local Roads Plan” and the State’s “Standard Specifications for Roads and Bridges,” the bridge replacement project at the above described location.  Items to be handled by State forces with Federal Participation will include hydraulic study review, foundations investigation (if necessary), plan reviews, and construction administration.

Estimated Cost of Project Including Engineering: $660,000;

Federal Share (81.95 percent): $540,870;

Local Share (18.05 percent): $119,130.

Vote of Commissioners/Council:    Yes 5, No 0.

Dated at Woonsocket, S.D., this 19th day of May, 2020.

ATTEST: 

Diane Larson

County Auditor

Jeff Ebersdorfer

Chairman of the Board

BEEKMAN VARIANCE

Motion by P. Larson, seconded by Blindauer, to meet as a Board of Adjustment. Penny Farris, Director of Equalization, presented a variance application for Scott and Sovanna Beekman. They are requesting a side yard of twenty feet and forty feet for a rear yard for an accessory building for Lot 1, a replat of Kilcoin Addition, W/2NW/4 exc Lot H1 of Lot 1, 27-107-61. By recommendation of the Planning and Zoning Board, motion by P. Larson, seconded by S. Larson to approve the variance. All ayes. Motion carried.

DRAINAGE

Jeff Larson, States Attorney, in person, and Bud Miller and Paula Linke, Twin Lakes Township, telephonically, met with the board  about digging in the right-of-way on township roads. After much discussion, a meeting of the Drainage Board and Twin Lake Township will be scheduled in the near future.

BILLS

Motion by Blindauer, seconded by Ohlrogge, to pay the following bills. All ayes. Motion carried.

Treasurer of Virginia, Wage Garnishment $230.16

Accounting Management Incorporated, Wage Garnishment $305.16

First National Bank, Tax Liability $2,495.52

South Dakota Association of County Officials, Mod and Preservation $64.00

State Treasurer, Monthly Remitance $41,778.52

Towns, Townships, Schools, T&C, James River Water, Tax Distribution $1,372,021.51

A-OX Welding, Cylinders $20.83

Allegiant Emergency Services, Ambulance Siren $387.28

SYNCB/Amazon, Supplies $358.28

Avera Occupational Medicine, Drug Test $96.55

Boyer Ford Trucks, Supplies $742.58

Brosz Engineering, Hydrology and Permit $4,705.00

Butler Machinery, Supplies $448.79

Central Electric, Electricity $276.44

Steve Dammann, Supplies $27.50

Davison County Sheriff Office, Prisoner Care $380.00

Dawson Construction Inc., Garbage $264.34

Department of Revenue, Malt Beverage License $300.00

ES&S, License and Maintenance $942.50

Express 2, Fuel $78.30

Foothills Truck Services, Repairs $1,157.00

Government Forms & Supplies, Masks $232.23

Hasche Construction, Rock $588.42

Inclusion Solutions, Supplies $392.60

Innovative Office Solutions, Toner $605.99

Pro Clean Plus, Supplies $53.93

Karl’s, Air and Microwave $1,598.86

Mark Katterhagen, Mental Illness Hearing $22.50

KO’s, Tow/Supplies $680.65

Lucy Lewno, Mental Illness Hearing $191.50

Darcy Lockwood, Mental Illness Hearing $22.50

McLeods Printing, Supplies $136.82

Menard’s, Culverts $3,498.95

Michael Johnson Construction, Rock $1,046.50

Minnehaha County, Mental Illness Evaluation $161.83

NorthWestern Energy, Electricity $1,233.02

Office Peeps, Supplies $332.21

PCC, Billing Service $343.60

Pheasantland Industries, Shirts $334.37

Pomp’s Tire Service, Tires $2,680.54

Postmaster, Stamps $110.00

Premier Equipment, Disc Mower $6,500.00

Quadient Leasing USA, Postage Machine $73.88

Redwood Toxicology Laboratory, Blood Draw $100.00

Barbara Regynski, Supplies $11.09

Sanborn County Ambulance, Meals $28.33

Santel Communications, Phone/Internet $1,067.27

Spencer Quarries, Ballast $519.96

Tech Solutions, Tech Support $3,040.00

Waste Management, Garbage $192.00

Wetland Specialists Inc., Prepare Paperwork to Natural Resources Conservation Service $2,000.00

Wheelco Truck & Trailer Parts, Supplies $2,245.70

Woony Foods, Supplies $26.32

Xcel Energy, Electricity $79.60

Motion by   P. Larson, seconded by S. Larson, to adjourn the meeting. All ayes. Motion carried. The next regularly scheduled meeting will be Thursday, June 4, 2020, to canvas the vote for the primary election.

Diane Larson

Sanborn County Auditor

Jeff Ebersdorfer

Chairman of the Board, 

Sanborn County

Sanborn Central Board proceedings

Unapproved Minutes of  School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, May 11, 2020, at 7:05 p.m. in the Sanborn Central gym with the following present: Clayton Dean, Justin Enfield, Brenda Schmit, and Gary Spelbring. Others present were Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen, and Business Manager Gayle Bechen. Absent was Curtis Adams.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Enfield, seconded by Spelbring, all aye, to approve the agenda as amended. Added New Business: 86-2019/2020 Resignation of Tracy Moody; 87-2019/2020 Lane change Rachael Foster; and 88-2019/2020 Adjournment.   

Motion by Schmit, seconded by Enfield, all aye, to approve the minutes of the regular board meeting April 14, 2020, as printed. 

Motion by Enfield, seconded by Spelbring, all aye, to approve the Financial Statement and bills.    

General Fund balance, April, 1, 2020: $311,562.35. Receipts: taxes $72,025.79, penalties/interest $84.63, interest $32.64, other pupil $17.95, other $414.41, state fines $758.35, state aid $44,750.00, admission $64.85, manual journal entry $102.50.  Expenditures: $151,972.52. Balance, April 30, 2020: $277,840.95. CorTrust Savings balance, April 1, 2020: $50,408.51. Receipts: interest $0.00. Expenditures: $0.00. Balance, April 30, 2020: $50,408.51. 

Capital Outlay Fund balance, April 1, 2020: $805,661.17. Receipts: taxes $5,494.35, penalties/interest $8.56, interest $100.88.  Expenditures: $2,631.22. Balance, April 30, 2020: $808,633.74. CD $50,000.00.

Special Education Fund balance, April 1, 2020: $123,904.37. Receipts: taxes $16,383.91, penalties/interest $1.95, interest $14.84. Expenditures: $17,167.01. Balance, April 30, 2020: $123,138.06. 

Food Service Fund balance, April 1, 2020: $2,650.51. Receipts: student meals $780.50, adult meals $63.75, ala carte $584.05, meal certification $84.42, March federal reimbursement $2,261.12, manual journal entry $137.50. Expenditures: $12,075.61. Balance, April 30, 2020: $(5,513.76).

Enterprise Fund balance, April 1, 2020: $(8,055.41). Receipts: other – conference refund $185.00; preschool tuition $390.00. Expenditures: $3,876.55, manual journal entry $165.00. Balance, April 30, 2020: $(11,521.96).

Trust and Agency Funds balance, April 1, 2020: $80,195.55. Receipts: $199.43. Expenditures: $244.39. Balance, April 30, 2020: $80,150.59.

Scholarship Fund balance, April 1, 2020: $10,714.54. Receipts: interest $0.45, contributions $500.00. Expenditures: $0.00. Balance, April 30, 2020: $11,214.99. Peters Scholarship balance: $10,714.99; Nelson Scholarship balance: $500.00.

Salaries and benefits for the month of May, 2020 were as follows:

General Fund: $147,802.43; 

Special Education: $16,900.38; 

Food Service: $8,053.41;

Enterprise Fund: $3,850.90.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $34.78; Acadience Learning Inc., dibels renewal $74.00; Central Electric, April electricity $2,018.33; Conrad Repair, plumbing repair $73.51; CorTrust, air cards $120.03, Elementary Conference registration – Miller $106.66, refund Superintendent SPED conference registration $(175.00); Dakota Recognition/Jostens, honor cords $98.45; Nikki Dawson, reimburse mentor mileage $135.74; Heartland Paper Co., janitor supply $1,113.41; K & D Busing, FFA and boys basketball busing $364.90; Jennifer Larson, reimburse conference registration $106.66; Mid-Dakota Technologies, May tech support $150.00; North Central Seed Company, football field fertilizer $258.50; Premier Equipment, bus repair $1,084.78; Public Health Laboratory, water test $15.00; Sanborn Weekly Journal, board proceedings $83.96, library renewal $43.67; Santel Communications, April phone $195.28; South Dakota Department of Health $102.30; South Dakota High School Activities Association 2019-20 participation fee $360.00; Mark Van Overschelde, water sample postage $26.75.  

CAPITAL OUTLAY Fund — A&B Business, April copier rent $936.67; Educational Biometric Technology, finger ID software support $200.00.   

SPECIAL EDUCATION Fund – None. 

FOOD SERVICE Fund – Child/Adult Nutrition Services, processed commodity $357.78; Darrington Water Conditioning, April SS tank $24.00; Dean Foods, milk $352.70; Reinhart Foods, food $823.61, supply $411.46; School Nutrition Association, dues – Luthi $46.50.

ENTERPRISE Fund – Darin Amick, reimburse April preschool $125.00.

The Board reviewed 2020-2021 Preliminary Budget. They projected keeping expenses the same as last year.

Mr. Siemsen and Mrs. Vermeulen reported on the following: 

•Catch-up week for all Sanborn Central students is May 11th – 15th with no new assignments being given to any grade level. All work previously assigned will be due to the teachers by May 19th. High School grades are due to be completed by May 20th. Report Cards will be mailed once all grades have been finalized and entered. Final official school day is May 19th. All student’s school material (books, computers, etc.) will be brought back on May 18th and 19th. High School students will also pre-register for fall classes during this time; 

•Graduation ceremony will be held on May 30th. The exercise will be viewed in person by the graduate’s parents and siblings. It will be made available online and on the school’s Santel channel.  Once the students receive their diplomas, they will be arranged on the sidewalk in front of the school.  Here, anyone who would like, can “drive thru” and wish them well, and even drop off a card in a basket in front of each graduate;

•The members are potentially looking at small group workouts being made available in the gym and weight room mid-June (Woonsocket is targeting June 1 for this); 

•The Board is continuing to monitor the state and national information on the current situation and how to respond. They will be working with other local districts to develop a set of guidelines to which they can all draw from in planning efforts; and 

•Work on the loft in the shop is nearing completion. 

Discussion Items: The board discussed some projects, asphalt in the front parking area and tile work throughout the building. The board is asking for some options with cost consideration. 

Old Business: None.

New Business: Motion by Schmit, seconded by Enfield, all aye, to approve the district 2020-2021 annual membership in the Associated School Boards of South Dakota.

Motion by Spelbring, seconded by Enfield, all aye, to approve the contracted services of Mid-Dakota Technologies at a rate of $150 a month for the 2020-2021 school year. Brenda Schmit abstained.

Motion by Enfield, seconded by Schmit, all aye, to approve the district’s High School-Wide Plan.

Motion by Schmit, seconded by Spelbring, all aye, to approve the Extended School Year Services contract to Jeannette Knigge at a rate of $20.00 per hour for two students at 20 hours for a total of $400.00, Kelly McClane at a rate of $20.00 per hour for one student at five hours for a total of $100.00, and Paula Sanderson at a rate of $20 per hour for five students at 25 hours for a total of $500.00.

Motion by Spelbring, seconded by Enfield, all aye, to approve voting for Tom Culver, Avon High School, as East River representative on the SDHSAA Board of Directors; Marty Weismantel, Groton Area School District, as Small School Group Board of Education Representative on the SDHSAA and approve proposed amendment.

Motion by Schmit, seconded by Spelbring, all aye, to approve the SPED Comprehensive Plan for 2020-2021.

Motion by Schmit, seconded by Enfield, all aye, to approve the contract with the State of South Dakota to provide school health services for 2020-2021.

Motion by Schmit, seconded by Enfield, all aye, to approve, with regrets, the resignation of Tracy Moody, as High School Science teacher, effective at the end of the 2019-2020 school year. The Sanborn Central Board would like to thank Tracy for her years of dedicated service to the district in all her various capacities and wish her good luck on all future endeavors.

Motion by Enfield, seconded by Spelbring, all aye, to approve a lane change to Masters for Rachael Foster.

Regular Board meeting will be held on Monday, June 8, 2020, at 7:00 p.m. in the Sanborn Central School gymnasium. 

Motion by Spelbring, seconded by Enfield, all aye, to adjourn the meeting at 8:40 p.m.

Gayle Bechen

Business Manager

Clayton Dean

  Board Chair

Notice is hereby given that the automatic tabulating equipment will be tested to ascertain that it will correctly count the votes for all offices and measures that are to be cast at the primary election held on the 2nd  day of June, 2020. The test will be conducted on the 1st of June, 2020, at 9 a.m. at the following location: Sanborn County Courthouse, Commissioners Room.

Dated this 22nd day of May, 2020.

Diane Larson

Auditor

Sanborn County 

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