Mayor Chada called the meeting to order with Hoffman and Meier in attendance.
A motion was made by Hoffman, seconded by Chada, carried, to approve the October 17th, 2016 minutes as read.
A motion was made by Hoffman, seconded by Chada, carried, to approve the financials as presented.
Old Business:
The town lawyer had sent over by email new leases and rental agreements for 2017.
The workman’s comp audit has been completed.
New Business:
Discussion was held with Terry from SPN in regards to the lagoon project.
Discussion was held on water meters and needing to go check on a couple of meters to make sure they are working correctly.
Meeting is scheduled with Jim Anderson on November 9th to discuss the lagoon project.
Discussion was held on offering health insurance as a benefit for the employees.
Discussion was held on updating the website.
Financials:
Discussion was held on past due accounts.
Discussion was held about sending out letters to the customers about the water increase and changes in the water billing that will go into place on January 1st, 2017. These letters will be sent out in the November, December, and January billing.
Discussion was held on insurance billing.
A motion was made by Chada, seconded by Hoffman, carried, to approve offering health insurance to employees.
A motion was made by Hoffman, seconded by Chada, carried, to approve the following claims for payment:
WATER/SEWER: Davison Rural Water $1,949.90 – water bill, NorthWestern Energy $418.55 lagoon electric – $54.56, water valve electric – $11.47, lift station electric – $319.36, sump electric – $10.00 water plant electric – $23.16, Jim Fridley $184.70 – water sampling, SD Department of Revenue $72.00 – water sampling, SPN $8,272.31 – lagoon project, Santel Communications $117.10 – telephone/internet – $73.42 water/sewer $43.68 – liftstation, First National Bank & Trust $5,090.64 $1,612.41 – principal for lagoon loan $2,611.22 – interest $867.01 – Acrued Interest, Jesse Casillas – $75.00 read water meters;
GENERAL:  Morgan Theeler $1,063.70 – leases and Rental Agreements, Quill – $91.06 – office supplies, Angie Meier – $1,146.29 – payroll finance officer, Miedema Sanitation $82.00 – garbage pickup, Menards $35.95 – office supplies, NorthWestern Energy $617.97 – $24.41 – Rossy Park electric, $438.85 – street lights, $154.71 – community center electric.
The next board meetings will be held on November 22nd, December 7th, and December 20th at 7:00 p.m. at the City Office.
Angie Meier
Finance Officer

Central Electric Cooperative, 25487 403rd Avenue, Mitchell, SD, is an equal opportunity provider, employer, and lender.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at http://www.ascr.usda.gov/complaint_ filing_cust.html and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992.  Submit your completed form or letter to USDA by: (1) mail – U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue SW, Washington, D.C. 20250-9410; (2) fax – (202) 690-7442; or (3) email – program.intake@usda.gov.

Notice is hereby given that the records and books of account of Sanborn County, South Dakota, have been audited by the Department of Legislative Audit for the two years ended December 31, 2015, and that a detailed report thereon is filed with the county auditor of Sanborn County and the Department of Legislative Audit in Pierre, South Dakota for public inspection.
The following findings and recommendations referred to in the report are hereby listed in accordance with the provisions of SDCL 4-11-12.
CURRENT AUDIT FINDINGS AND RECOMMENDATIONS
Surplus Unassigned Fund Balance
Finding:
The unassigned fund balance of the General Fund exceeded the maximum allowed by South Dakota Codified Law (SDCL) 7-21-18.1 by approximately $102,000 as of December 31, 2015.
RECOMMENDATION:
1. We recommend the unassigned fund balance of the General Fund be limited to 40 percent of the next year’s General Fund appropriations as required by SDCL 7-21-18.1.
Management’s Response:
Management will take the steps necessary to assure compliance with state law in the future.
Incorrect Property Tax Levy
Finding:
The County Auditor spread the incorrect tax levy request amount for the cities contained in the County for the 2014 taxes payable in 2015 in violation of SDCL 9-21-19 and 9-21-20, resulting in a levy shortfall of $7,209.10.
RECOMMENDATION:
2. We recommend the County insure that all tax levy requests are included in the tax levies spread to the taxpayers.
Management’s Response:
The County will reimburse the cities the amount of their tax levy shortfall from the County general fund.
MARTIN L. GUINDON,
CPA AUDITOR
GENERAL
DEPARTMENT OF
LEGISLATIVE AUDIT