Public Notices

Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, December 11, 2023, at 7:00 p.m. in the Sanborn Central library with the following present: Curtis Adams, Clayton Dean, Mark Goral, Emma Klaas, and Gary Spelbring Jr. Others present were Superintendent/High School Principal Corey Flatten, Elementary/Middle School Principal Connie Vermeulen and Business Manager Gayle Bechen.

The Pledge of Allegiance was recited.

Visitors to Board Meeting included Steve Larson and SCEA members Robin Moody and Krista Moore.

Motion by Klaas, seconded by Goral, all aye, to approve the agenda as printed.

Motion by Goral, seconded by Spelbring, all aye, to approve the minutes of the regular board meeting on November 13, 2023, as printed.

Motion by Spelbring, seconded by Adams, all aye, to approve the Financial reports and bills.    

General Fund balance, November 1, 2023: $748,239.61. Receipts: taxes $440,614.03, penalties/interest $612.83, interest $946.70, admission $20.23, other pupil $9.74, other $309.08, state fines $1,378.03, state aid November $72,167.00, ESSER II $3,698.00. Expenditures: $206,005.02, manual journal entry $1,102.55. Balance, November 30, 2023: $1,060,887.68. CorTrust Savings balance, November 1, 2023: $50,803.32. Receipts: other $0.00, interest $0.00. Expenditures: $0.00.  Balance, November 30, 2023: $50,803.32. CDs $300,000.00.

Capital Outlay Fund balance, November 1, 2023: $384,074.25. Receipts: taxes $64,257.33, penalties/interest $85.62, interest $445.51, ESSER II $42,543.00. Expenditures: $1,011.83. Balance, November 30, 2023: $490,393.88. CDs $200,000.00.

Special Education Fund balance, November 1, 2023: $457,908.27. Receipts: taxes $64,410.04, penalties/interest $85.83, interest $445.51. Expenditures: $22,464.74, manual journal entry $226.10. Balance, November 30, 2023: $500,158.81. CDs $50,000.00.

Food Service Fund balance, November 1, 2023: $14,885.31. Receipts: student meals $6,656.25, adult meals $1,141.85, ala carte $3,680.21, federal reimbursement $4,690.17, miscellaneous revenue $498.77. Expenditures: $22,714.68, manual journal entry $61.11. Balance, November 30, 2023: $8,776.77.

Enterprise Fund balance, November 1, 2023: $21,798.85. Receipts: interest $18.56, preschool tuition $1,883.25, manual journal entry $33.16. Expenditures: $4,677.77. Balance, November 30, 2023: $19,056.05.

Custodial Funds balance, November, 1, 2023: $64,687.55. Receipts: $20,007.98. Expenditures: $4,739.34, manual journal entry $509.00. Balance, November 30, 2023: $79,447.19.

Scholarship Fund balance, November 1, 2023: $8,497.90. Receipts: interest $1.48. Expenditure: 0.00. Balance, November 30, 2023: $8,499.38. Peters Scholarship balance: $7,749.38; Nelson Scholarship balance: $750.00.

Salaries and benefits for the month of December 2023 were as follows: 

General Fund: $197,063.75; 

Special Education: $19,621.41; 

Food Service: $11,003.26; 

Enterprise Fund: $4,419.41.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $37.26, two cylinder five year leases $526.95; Agednet, 12 month subscription $465.00; Automatic Building Controls, batteries $260.00, annual check fire alarm system $511.00; Jolyn Baysinger, reimburse fingerprints $43.25; Brooks Oil Co., 50/50 diesel $2,318.40, unleaded $2,636.00, LP $1,450.00, prof service $480.00; Central Electric, November main building electric $1,145.34, November bus barn electric $380.97; Chesterman Co., pop $93.78; Clayton’s Repair, bus service $256.20; Cole Paper Inc., janitor supply $867.77; Continental Press, EL team toolkit $599.76; CorTrust, air cards $55.00, hotspot $35.00, janitor supply $6.48, elementary supply $240.56, high school supply $39.99, stamps $109.98; Dawson Construction, garbage service three month $1,014.63; Direct Digital Control, HVAC service $675.00; Cooper Goldammer, wrestling mileage $113.22; Goodwill of the Great Plains, shred service $35.82; Harlow’s Bus Sales, bus supply $467.83; [IMPREST: Aberdeen Central Debate, Oral Interp fee $170.00; CorTrust, all state chorus rooms $1,319.91, superintendent supply $52.96, business office supply $12.22, band supply $26.99, elementary supply $8.99, middle school supply $9.00, high school supply $9.00; Freeman Academy, Oral Interp regions $95.52; Mount Vernon School, district Oral Interp $396.46, volleyball regions half of loss $109.00; Region V, high school music festival $25.00; Payton Uecker, fifth/sixth grade girls basketball/boys basketball referee vs Ethan three games $105.00]; 

K&D Busing, half of busing two music festivals $942.65; Caleb Kneen, wrestling mileage $91.80; Krohmer Plumbing, fix LP leak $1,362.39; James McWhorter, reimburse fingerprints $43.25; Menards, janitor supply $149.42, shop supply $524.56; Mid-Dakota Technologies, November tech support $175.00; Robin Moody, reimburse wellness supply $11.32; Performance Foodservice, janitor supply $631.49; Petty Cash, elementary postage $9.65; Public Health Laboratory, water tests $150.00; Sanborn Central Food Service, November lunch supervisor food $233.45; Santel Communications, telephone/fax $232.65; Sportboardz, volleyball updates $5.41, football updates $61.34; Sun Gold Sports, co-curricular engraved plates $12.00.

CAPITAL OUTLAY Fund — A&B Business, copier lease $1,011.83; Mackin Educational Resources, library books $159.06.

SPECIAL EDUCATION Fund – Children’s Home Society, October tuition $2,571.27; Goodwill of the Great Plains, shred service $11.93. 

FOOD SERVICE Fund – Arctic Refrigeration, outside freezer gasket $549.22; Bimbo Bakeries, bread $54.87; Capital One, food $25.21, supply $22.17; Child/Adult Nutrition, processed commodities $540.98; Cole Paper, kitchen supply $244.35; Darrington Water Conditioning, November SS tank $28.00; East Side Jersey Dairy, milk $613.68; Performance Foodservice, food $2,888.93, ala carte $505.02, supply $565.35, COVID F&V $539.92; Staples, supply $565.52; Woony Foods, food $78.13.

ENTERPRISE Fund – None.

Mr. Flatten reported on the following: 

• Congrats to Mrs. Kayla Olson-Van Winkle’s Environmental Science class for qualifying as State Finalists for Samsung’s Solve for Tomorrow Contest! They were tasked with creating a sustainable solution to a problem in their community, and together they decided to use photoelectric sensors to aid in early detection of combine/harvest equipment fires. As State Finalists, they have won $2,500 in Samsung technology for the school and will continue to develop their plan for a chance to become State Winners and win $12,000 in Samsung technology for the school! 

• Mrs. Easton and Mrs. Karlen put on a wonderful Christmas Concert on December 7th. 

• Varsity basketball teams began their seasons at SBA on Saturday, December 9th. Sanborn Central wrestling is up and going as well. 

• Semester Tests for high school students are December 18th and 19th. 

• Isabella Bitterman represented the Sanborn Central Oral Interp team at State. She received an “excellent” score. 

• SCW FFA member Bryce Larson went to state LDEs for Prepared Public Speaking in Rapid City.

Mrs. Vermeulen spoke on: 

• High School Student Council sponsored a Toilet-Tree collecting paper products, grooming materials, soaps, etc., to be donated to the Sanborn County Food Pantry. 

• Mrs. Bechen will be taking the Middle School Student Council to the nursing home in Woonsocket on Friday, December 15. They will be assisting the Activity Coordinator in facilitating some fun activities for the residents. They will also deliver Christmas cards the middle school students created. 

• The second quarter school-wide PBIS party will be held on Wednesday, December 13. The students can wear pajamas, eat popcorn, and watch a Christmas movie in the gym. 

• School break will begin on December 20th at 11:00 a.m.

Discussion Items: 

• Steve Larson brought discussions about the football co-op to the board. 

• Closing out past class accounts was discussed, but it will be put off until a cost of completing graduation composites have been figured.

• Board member, Curtis Adams, updated the board on the football field with the current spreading of black dirt on the playing surface. Springtime seeding was also discussed.

Old Business: 

Motion by Adams, seconded by Klaas, all aye, to approve reimbursement for Sanborn Central wrestlers, Cooper Goldammer and Caleb Kneen, at $0.51 per mile to the co-op pickup point.

New Business:

Motion by Klaas, seconded by Goral, all aye, to approve the hiring of Logan Hetland as a paraprofessional at the rate of $17.00 an hour starting January 3, 2024.

Motion by Goral, seconded by Spelbring, all aye, to approve the December purchase of CDs from CorTrust Bank $100,000 out of Special Education fund and $50,000 out of Capital Outlay fund with 5.05 percent APY. Discussion was held.

Motion by Spelbring, seconded by Adams, all aye, to go into executive session SDCL 1-25-2(1) to discuss personnel with possible motions to follow at 7:50 p.m. Regular session resumed at 8:30 p.m.

The next regular Board meeting will be held on Monday, January 8, 2024, at 7:00 p.m. at the Sanborn Central School.  

Motion by Adams, seconded by Klaas, all aye, to adjourn the meeting at 8:31 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

Published once on December 29, 2023, at the total approximate cost of $101.25 and may be viewed free of charge at www.sdpublicnotices.com.

Notice is hereby given that a public hearing will be held with the Sanborn County Planning & Zoning Board at 9:05 a.m., Monday, January 8, 2024. The meeting will be held on the second floor of the Sanborn County Courthouse in the Commissioners Room in Woonsocket, S.D. In the event of inclement weather, the meeting will be held the following Monday, January 15th, 2024.

The meeting is to discuss a Variance Application for a structure addition that will exceed the 75 feet side lot requirement per Section 515 (Minimum Yard Requirement). This is land on the NW4 25-106-60, Union Township, Sanborn County, S.D. 

All interested parties are encouraged to attend this hearing.

Should you have any questions, please call the Director of Equalization office at 605-796-4514.

Tami Ziebart

Deputy Zoning 

Administrator,

Sanborn County

Published once on December 29, 2023, at the total approximate cost of $12.75 and may be viewed free of charge at www.sdpublicnotices.com.

Sanborn County Commissioners met in regular session on Tuesday, December 12, 2023, at 9:00 a.m., with Vice Chairman Steve Larson presiding. Present were Paul Larson, Gary Blindauer, and Duane Peterson. Absent was Jeff Ebersdorfer. Auditor Kami Moody was also present. Motion by Peterson, seconded by Blindauer, to approve the minutes from the November 21 meeting, with the amendment of the bid opening for the maintainer to take place today, December 12, not December 29th as stated in the minutes. Proper publishing had the correct date listed. Motion carried.  Motion by Blindauer, seconded by Peterson to approve the agenda as presented. Motion carried. 

EXECUTIVE SESSION

Motion by Blindauer, seconded by Peterson, to enter executive session at 9:02 a.m. Vice-Chairman S. Larson declared end of executive session at 9:06 a.m. 

CITIZEN COMMENT

Zach Scott was present to discuss the property that he owns near Twin Lakes. Recommendations by the board were that the Scotts apply for both a variance and conditional use permit to follow proper zoning regulations. 

Don Klinkner and Margaret Spelbring, both board members of Benedict Township, were present to discuss bridge applications that Benedict Township applied for using Rural Access Infrastructure Grant funds that were awarded to the County from state monies. After lengthy discussion, the board decided to hold a public meeting on December 29th at 11 a.m., at the Courthouse to discuss the future of the bridges. 

REPORTS AND BILLS

Auditor and Treasurer in all accounts $3,510,081.29

Register of Deeds $4,551.50

Motion by P. Larson, seconded by Peterson, to pay the following bills; motion carried:

  Payroll before Deductions:

Commissioners $6,185.00

Auditor $9,297.84

Treasurer $10,627.47

States Attorney $8,751.34

Courthouse $4,594.68

Assessor $15,935.26

Register of Deeds $10,920.82

Sheriff $20,787.62

Public Welfare $1,825.41

Nurse $4,454.98

Ambulance $1,828.87

WIC $0.00

Extension Office $3,436.83

Weed $3,807.46

Drainage $0.00

Planning and Zoning $193.77

Road and Bridge $44,626.95

E-911 $203.27

Emergency Management $748.13

Sobriety Testing $203.30

Wellmark Blue Cross Blue Shield, Insurance $26,899.15

AFLAC, Insurance $1,525.35

South Dakota Retirement System, Retirement $10,860.14

Delta Dental, Insurance $1,163.10

Small Business, Insurance $51.00

Sanborn County Treasurer, Taxes in Trust $2,634.14

BEAM, Insurance $300.37

Cincinnati Insurance Co., Insurance $512.81

EMC National Life Company, Insurance $470.40

Colonial Life, Insurance $126.30

First National Bank, Tax Liability $24,432.73

First National Bank of Omaha, Direct Deposit Fee $27.56

Accounts Management, Employee Garnishment $837.00

AT&T Mobility, Utilities $446.41

911iNet, Yearly Service $990.00

A-OX Welding, Supplies $43.52

Amazon Business Capital Service, Supplies $1,357.42

ARAMARK, Supplies $31.73

Beadle County Sheriff, Jail Fees – E. Winter – J. Schulte – J. Knox – D. Gee $4,665.00

Best Western Hotel, Conference Travel $101.00

Brooks Oil Company, Supplies $6,700.66

Brosz Engineering Inc., Services and Fees $10,575.00

Butler Machinery Company, Maintainer Payoff $60,526.41

Butler Equipment Company, Supplies $2,965.61

Central Electric Co-op, Utilities $249.12

City of Woonsocket, Utilities $111.36

Emergency Safety ED, EMT Courses – December $150.00 

Express 2, Fuel $240.68 

First National Bank of Omaha, Supplies $470.00

Hillyard – Sioux Falls, Supplies $247.87

Hollaway Construction, Repairs $101,462.63

Innovative Office Solutions, Toner $250.54

James Valley Drug Task Force, Dues for 2024 $6,250.00

Jerauld County Auditor, Shipping $76.00

Khu Kle Shee, Blood Draw – D. Anderson $80.00

Kibble Equipment, Rentals $2,940.00

KO’S Pro Service, Tires 2004 Chevy $1,047.68

Lewis Family Drug LLC, Medical – J. Knox $83.27

Lifequest, Quarterly Support $2,000.00

Mac’s Hardware Store, Supplies $76.33

Menards – Mitchell, Supplies $30.64

MetroCount Traffic Data Specials, Supplies $68.00

Midwest Pump and Tank, Equipment $27,030.51

Mobile Binders, Supplies $1,460.56

NAPA Central, Supplies $512.21

North Central – Huron Truck, Repairs $359.78

Northern Truck Equipment, Supplies $114.82

Northwest Pipe Fittings Inc., Culverts $29,565.60

Office Peeps Inc., Supplies $862.83

Physicians Claims Company, Ambulance Service Fee – October $530.64

Postmaster, Box Rent $718.00

Runnings, Supplies $402.11

Sanborn County Ambulance, Meals $32.36

Santel Communications, Utilities $1,168.82

South Dakota Department of Transportation, Services and Fees $1,564.39

South Dakota Sheriff’s Association, Annual Dues $569.90

South Dakota Association of County Commissioners, National Association of Counties Membership Dues 2024 $1,300.00

South Dakota Association of County Officials, Monthly Remittance $72.00

South Dakota Emergency Medical Services Association State Treasurer, Additional Fees $160.00

State Treasurer, Monthly Remittance $58,905.96

Sanborn Weekly Journal, Publishing $273.80

TC Enterprises, Supplies $4,320.35

Tech Solutions, Tech Support $3,395.98

The Radar Shop Inc., Supplies $564.00

TranSource Truck & Equipment, Supplies $247.91

Tyler Technologies Inc., Programming $4,707.35

Verizon, Utilities $80.02

Ron Volesky, Court Appointed Attorney Fees – C. Alvarez $313.50

Waste Management, Utilities $236.82

Wheelco, Supplies $1,313.63

Xcel Energy, Utilities $99.70

BROSZ ENGINEERING

A representative from Brosz Engineering was present to review the County Bridge Inspection report. Motion by P. Larson, seconded by Peterson, to accept the change order from Hollaway Construction for bridge 056-091-010, on 221st Street. Change order decreases the repair amount by $12,533. Motion carried. Motion by Blindauer, seconded by Peterson, to make the final payment, of $101,462.63, to Hollaway Construction for bridge 056-091-010 on 221st Street. Motion carried. Motion by Peterson, seconded by Blindauer, to sign the certificate of completion for bridge 056-091-010 on 221st Street. Motion carried.

VETERAN’S SERVICE OFFICER

TJ Thomas and Tim Storly were both present to give the board the yearly numbers for services provided to Sanborn County. As of current, a representative will be in Sanborn County on the third Wednesday of each month but willing to be here more often if necessary. 

HIGHWAY

Stacy Mendenhall, Highway Superintendent and Sheri Kogel, Highway Administrative Assistant, met with the board. 

Motion by P. Larson, seconded by Peterson, to submit the three following applications for consideration of award(s) for the Bridge Improvement Grant Program. Motion carried. 

Whereas, Sanborn County wishes to submit an application(s) for consideration of award for the Bridge Improvement Grant Program:

Structure Number and Location:

56-220-169, 1.5 E & 3.9 S of Artesian on 416th Ave over an unnamed creek

And Whereas, Sanborn County certifies that the project(s) are listed in the county’s Five-Year County Highway and Bridge Improvement Plan;

And Whereas, Sanborn County agrees to pay the 20 percent match on the Bridge Improvement Grant funds;

And Whereas, Sanborn County hereby authorizes the Bridge Improvement Grant application(s) and any required funding commitments.

NOW THEREFORE BE IT RESOLVED:

That the South Dakota Department of Transportation be and hereby is requested to accept the attached Bridge Improvement Grant application(s).

Vote of Commissioners: Yes 4, No 0

Dated at Woonsocket, S.D., this 12th day of December, 2023.

/s/ Steve Larson, 

Vice-Chairman

ATTEST:

/s/ Kami Moody,

County Auditor

Whereas, Sanborn County wishes to submit an application(s) for consideration of award for the Bridge Improvement Grant Program:

Structure Number and Location:

56-209-000, 0.4 E & 13 N of Artesian on 220th Street over an unnamed creek

And Whereas, Sanborn County certifies that the project(s) are listed in the county’s Five-Year County Highway and Bridge Improvement Plan;

And Whereas, Sanborn County agrees to pay the 20 percent match on the Bridge Improvement Grant funds;

And Whereas, Sanborn County hereby authorizes the Bridge Improvement Grant application(s) and any required funding commitments.

NOW THEREFORE BE IT RESOLVED:

That the South Dakota Department of Transportation be and hereby is requested to accept the attached Bridge Improvement Grant application(s).

Vote of Commissioners: Yes 4, No 0

Dated at Woonsocket, S.D., this 12th day of December, 2023.

/s/ Steve Larson,

Vice-Chairman

ATTEST:

/s/ Kami Moody, 

County Auditor

Whereas, Sanborn County wishes to submit an application(s) for consideration of award for the Bridge Improvement Grant Program:

Structure Number and Location:

56-030-025, 7.5 N of Woonsocket on 397th Ave over Sand Creek

And Whereas, Sanborn County certifies that the project(s) are listed in the county’s Five-Year County Highway and Bridge Improvement Plan;

And Whereas, Sanborn County agrees to pay the 20 percent match on the Bridge Improvement Grant funds;

And Whereas, Sanborn County hereby authorizes the Bridge Improvement Grant application(s) and any required funding commitments.

NOW THEREFORE BE IT RESOLVED:

That the South Dakota Department of Transportation be and hereby is requested to accept the attached Bridge Improvement Grant application(s).

Vote of Commissioners: Yes 4, No 0

Dated at Woonsocket, S.D, this 12th day of December, 2023.

/s/ Steve Larson,

Vice-Chairman

ATTEST:

/s/ Kami Moody, 

County Auditor

BID OPENING FOR MAINTAINER

No bids were received for the 2016 Cat Maintainer. The board will advertise again, with bid opening on January 16th.

HEARING TO SUPPLEMENT BUDGET

Hearing no objections, motion by Blindauer, seconded by P. Larson, to supplement the Road and Bridge debt service budget for $60,256.41 to pay the balance due on the loader.  Because of good weather conditions last year, the highway did not need to crush the gravel for which this money was budgeted.  The cash was allocated, so the board decided to pay the balance due on the motor grader to avoid paying additional interest. Motion carried.

KEVIN DEVOY, MACQUEEN EMERGENCY

Kevin Devoy was asked to come to the meeting to talk with the board regarding ambulances; also present were Rick George and Aaron Fink. Devoy talked with the board about the different types of ambulances and the different layouts of the rigs. The county’s current rig is a 2001 and the board of commissioners, along with the Ambulance board, are exploring options for a new purchase. 

BID OPENING FOR FORD EXPLORER

No bids were received for the 2017 Ford Explorer, that is still fully equipped with center equipment console, lightbar, and prisoner partition. The board will advertise again, with bid opening on January 16th.

AMBULANCE AGREEMENT

Auditor Moody presented two agreements to the board while Rick George and Aaron Fink were present. Motion by Blindauer, seconded by P. Larson to approve the IamResponding app for five years. IamResponding is an app that first responders use to report to calls. Motion carried. 

Motion by Blindauer, seconded by Peterson to approve the City of Mitchell Intercept Ambulance Agreement. The agreement allows for the City of Mitchell ambulance to cover Sanborn County for emergency purposes and assist with Advanced Life Support (ALS) when needed. Motion carried. 

PENNY FARRIS AND TAMI ZIEBART, EQUALIZATION OFFICE

By recommendation from the Planning and Zoning board, a motion by Blindauer, seconded by Peterson to approve the following plat of ZOSS TRACT 1 AND ZOSS TRACT 2 IN THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 26, TOWNSHIP 106 NORTH, RANGE 61 WEST OF THE 5TH P.M., SANBORN COUNTY, SOUTH DAKOTA. Motion carried.

I, the undersigned, acting as the County Auditor of Sanborn County, South Dakota, hereby certify that the above zoning administrator’s certificate of approval is true and correct, and that the Board of Commissioners have approved the said plat and including the signature thereon.

Dated this 12th day of December, 2023.

/s/ Kami Moody

Auditor, 

Sanborn County

SDSU EXTENSION AGREEMENT

Motion by Peterson, seconded by Blindauer to enter into agreement with the SDSU Extension, for the fiscal year of 2024, for the state Extension Office position for a county share cost of $19,740.00. Motion carried. 

OTHER BUSINESS BROUGHT BEFORE THE BOARD

Motion by P. Larson, seconded by Peterson, to surplus the Brother HL3170 Laser printer to be disposed of. Motion carried.

Minutes from the December 4th Planning and Zoning meeting were reviewed, discussed, and approved.

There being no further business before the board, motion by P. Larson, seconded by Peterson, to adjourn the meeting at 12:28 p.m. Motion carried. 

The next regular scheduled meeting will be held on Friday, December 29, 2023.

Kami Moody

Sanborn County Auditor

Steve Larson

Vice-Chairman 

of the Board,

Sanborn County                        

Published once on December 21, 2023, at the total approximate cost of $161.50 and may be viewed free of charge at www.sdpublicnotices.com.

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