The Sanborn County Commissioners met in regular session on Tuesday, February 19, 2013, at 9:00 a.m. with Chairman Ebersdorfer presiding. Other members present were: P. Larson, Blindauer, Ohlrogge and S. Larson. Also present was Auditor Larson. Motion by S. Larson, seconded by Ohlrogge, to approve the minutes as presented. Motion carried.
Lee Goergen, Highway Superintendent/Weed Supervisor, explained the details of a new fuel pump at the highway shop. Goergen will check into this further. Motion by Blindauer, seconded by P. Larson, to pass the following resolution. Motion carried.
Bridge Reinspection Program Resolution for Use With SDDOT Retainer Contracts #13-03
WHEREAS, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are reinspected at intervals not to exceed four years.
THEREFORE, Sanborn County is desirous of participating in the Bridge Inspection Program using Bridge Replacement Funds.
The County requests SDDOT to hire Brosz Engineering (Consulting Engineers) for the inspection work. SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the County for 20 percent of the cost. The County will be responsible for the required 20 percent matching funds.
Dated the 19th day of February 2013, at Woonsocket, South Dakota.
Aye, 5; Nay, 0.
ATTEST:
Board of County
Commissioners,
Sanborn County
Diane Larson,
County Auditor
Jeff
Ebersdorfer,
Chairman of
the Board
Motion by Ohlrogge, seconded by S. Larson, to pass the following resolution. Motion carried.
Sanborn County Chip
Sealing Resolution
Resolution #13-04
WHEREAS, the Sanborn County Board of County Commissioners grant approval to the South Dakota Department of Transportation to award the chip sealing P 6242(10) PCN 02X8 on Sanborn County Road 😯 to Asphalt Paving & Materials of Huron, SD.
NOW THEREFORE BE IT RESOLVED:
The Sanborn County Board of Commissioners approves the contract chip sealing award grant by the South Dakota Department of Transportation to Asphalt Paving & Material for County Road 8-O.
Vote of Sanborn County Commissioners
AYE, 4; NAY, 1.
Dated February 19, 2013 at Woonsocket, South Dakota
ATTEST:
Diane Larson
Sanborn County
Auditor
Jeff Ebersdorfer
Chairman of
Sanborn County
Board of
Commissioners
Motion by S. Larson, seconded by P. Larson, to convene as a board of adjustment. Mark Meyer, Director of Equalization; Penny Farris, Deputy Director of Equalization; Tim Pearson, Travis White, Barry Selland, Leon Fredrichs, Lyle DeKruif, Tim Bottum and States Attorney Jeff Larson joined the meeting and Rick Shoenfelter joined by speaker phone. Scott Supply is requesting a conditional use permit for a 100 foot RTK GPS correction signal tower to be placed at NE/4 exc. Lot A&B & exc. Lots H3, H4, H5 & exc. Fredrichs Tract A, plus Lots 1, 2, 3 of Lot R16 of 34-107-61. By recommendation of the Planning and Zoning Board, motion by S. Larson, seconded by Blindauer, to approve the permit. Motion carried. Motion by Blindauer, seconded by Ohlrogge, to reconvene as a board of commissioners.
Much discussion was held about the amount of comp time carried on the books and the payout method. Motion by Ohlrogge, seconded by Blindauer, to pay all comp time accumulated at the end of the year. Motion carried.
Jim Taylor, by speaker phone; John Clems, District III; Terry Acker, SPN; Delbert Northrup, Rod Clarambeau, Wes Stekl and Mark Chada, met with the board to discuss a proposed FEMA project concerning Ditch 34 and Ditch 11. An informational meeting will be held for all the affected land owners. Blindauer will check dates and then set the meeting.
Motion by P. Larson, seconded by S. Larson, to pay the following bills. Motion carried.
Division of Child Support, Wage Garnish $286.15
First National Bank, Tax Liability $1,908.10
State Treasurer, Monthly Remittance $48,113.23
SDACO, Mod & Preservation $116.00
Towns, Townships, Schools, T&C, JR Water, Monthly Disbursement $196,787.46
AT&T, Cell Phone $178.43
Avera Health Plans, Fee Return $133.39
Bound Tree Medical, LLC, Supplies $138.25
Central Electric Co-op., Electricity $291.03
Civil Air Patrol Magazine, Service Fees $95.00
Express 2, Fuel $212.41
Farnams Genuine Parts, Inc., Supplies $692.54
First National Bank Omaha, Batteries $21.53
Glacial Lakes & Prairies, Dues $300.00
Total Funds By Hasler, Postage $1,000.00
Keith Ohlrogge, Oil Change $40.25
Torrey Larson, Install Carpet $137.50
Med-Tech Resource, Inc., Vests $84.54
Menard’s, Supplies $147.88
Merchants Capital Resources, Motor Grader Payments $68,495.09
National Sheriffs’ Association, Dues $50.00
NorthWestern Energy, Electricity $177.59
Physicians Claim Co., Fees $546.55
Pennington County Sheriff, Prisoner Transport $219.60
Perianne Clendening, Travel Expenses $107.40
Myrna Peterson, Supplies $35.88
Mitchell Area Safehouse, Yearly Support $1,200.00
Sanborn County Treasurer, Taxes in Trust $7,164.51
Santel Communications, Tech Support $109.40
Sanborn Weekly Journal, Publications Fees $36.00
South Dakota Association of County Highway Superintendents, Registration $80.00
Travis Coulthard, Bulbs $106.16
Wheelers Business Products, Supplies $837.42
Woonsocket City, Water/Sewer $74.00
Xcel Energy, Electricity $369.45
There being no further business, motion by S. Larson, seconded by Blindauer, to adjourn the meeting. The next regularly scheduled meeting is Tuesday, March 5, 2013.
Diane Larson
Sanborn County
Auditor

February 12, 2013
The School Board of Sanborn Central School District 55-5 met in regular session on Tuesday, February 12, 2013 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Austerman, Miller, Olson, Schmit and VanLaecken. Others present were Superitendent Whitney, Principal Vermeulen and Business Manager Bechen.
Pledge of Allegiance.
Motion by Austerman, seconded by VanLaecken, all aye, to approve the agenda with addition. Added Personnel discussion to 89-2012/2013 Executive session.
Motion by Olson, seconded by Schmit, all aye, to approve the minutes of the regular board meeting January 10, 2013 as printed.
Visitors to Board Meeting: Terry Campbell and Denny Deinert from Tessier’s met with the board to go over their proposal for putting air conditioning in some of the classrooms. They were thanked for their time.
Motion by VanLaecken, seconded by Olson, all aye, to approve the financial statement and bills.
General Fund balance January 1, 2013: 313,768.75. Receipts: taxes 3,264.95, penalties/interest 205.83, interest 10.48, pupil activity 48.34, other activity 452.00, state fines 855.53, state aid 37,330.00, admission 2,649.00, annual 33.00, revenue in-lieu of taxes 297.96, misc. revenue 175.00. Expenditures: 127,668.90.  Balance January 31, 2013: 231,421.94. Invested 25,000.  CorTrust Savings balance January 1, 2013: 407,810.75. Receipts: interest 0.00. Balance January 31, 2013: 407,810.75.
Capital Outlay Fund balance January 1, 2013: 608,867.90. Receipts: taxes 1,380.50, penalties/interest 74.67, interest 26.52.  Expenditures 5,629.61. Balance January 31, 2013: 604,719.98.
Special Education Fund balance January 1, 2013: 480,608.93. Receipts: taxes 82.05, penalties/interest 19.38, interest 19.74. Expenditures 28,616.71. Balance January 31, 2013: 452,113.39. CorTrust Savings balance January 1, 2013: 1,868.67. Receipts: interest 0.00. Balance January 31, 2013: 1,868.67.
Pension Fund balance January 1, 2013: 88,618.44. Receipts: taxes 68.89, penalties/interest 5.61, interest 3.70. Expenditures: 0.00. Balance January 31, 2013: 88,696.64.
Food Service Fund balance January 1, 2013: 32,163.66. Receipts: interest 1.23, federal reimbursement 3,243.88, student meals 3,134.35, adult meals 633.05, ala carte 450.75, misc. revenue 28.25, lunch certification 283.50. Expenditures 9,931.49. Balance January 31, 2013: 30,007.18.
Scholarship Fund balance January 1, 2013: 20,373.44. Receipts: interest 0.84, Expenditures: 0.00. Balance January 31, 2013: 20,374.28.
Peters Scholarship balance: 20,374.28; Nelson Scholarship balance: 0.00.
Trust and Agency Funds balance January 1, 2013: 42,204.63. Receipts 2,790.07. Expenditures 2,602.19. Balance January 31, 2013: 42,392.51.
Salaries and benefits for the month of February 2013 were as follows:
General Fund: 116,248.11;
Special Education: 20,016.20;
Food Service: 6,408.94.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 309.45; A-Ox Welding, cylinder rent 11.78, two cylinder five year leases 280.00; Arctic Refrigeration, kitchen frigerator repair 528.08; Carlon & Millar, interim billing June 2012 audit 1,275.00; Country Pumper, sports ice 5.19; Days Inn Sioux Falls, football clinic room 54.00; Department of Revenue, water testing 246.00; Direct Digital Control, professional service 82.00, supply 158.32; Heartland Paper Co., janitor supply 144.47;
[IMPREST: Avera Queen of Peace, professional service 576.50; CBH Conference, junior varsity girls basketball fee 30.00, Kevin Genzlinger, boys basketball referee 75.00; James Valley Imaging Ltd., professional service 54.86; Donnie Kayser, girls basketball referee/mileage 101.08; Cotton Koch, boys basketball referee/mileage 112.00; Mark Logan, girls basketball referee 70.00; Jimmy Materese, boys basketball referee 75.00; Jordon Odens, boys basketball referee/mileage 145.30; Joel Osborn, doubleheader basketball referee 100.00; Region Music Contest, fees 31.00; Sam’s Club, supplies 76.61; SDCTE, conference registration 190.00; Greg Stroh, doubleheader basketball referee/mileage 155.50; Dan Sudbeck, girls basketball referee 70.00; VISA, air cards 193.23; Walmart, middle school supply 10.84; Wolsey-Wessington School, region one-act play fee 144.97];
Josten’s, Inc., graduation supply 21.10; Kieffer Oil Co., thermocoupler/cleaning 56.35; Menards, janitor supply 225.33, bus barn supply 149.98; Mid-Central Educational Co-op, esa services/mileage 1,136.16, registration fee 60.00, virtual classes 1,625.00, online classes 1,250.00; North Dakota Center for Distance Learning, online classes 500.00; Petty Cash, postage 38.90; Ramkota Inn, conference room 109.99; ShopKo, supplies 13.98; Taylor Music, drum supply 6.20; Walmart, Book-it supply 2.84, Accelerated Reader supply 3.00, video camera 299.00, janitor supply 37.35; Wessington Springs School, region track 2012 fee 71.27; Williams Musical Repair, saxaphone repair 48.90; Woonsocket School, half All-State Chorus rooms 265.50.
CAPITAL OUTLAY Fund – Brooks Oil Co., propane 4,177.72, diesel 6,114.70; Central Electric, electricity 2,919.42; Dauby’s Sports Center, four girls basketball uniforms 420.00; Dawson Construction, garbage service 825.00; Santel Communications, rural development loan payment 4,166.67; Taylor Music, half drum set 7,550.00.
SPECIAL EDUCATION Fund – Center for Disabilities, conference registration Sanderson & McClane 280.00; Children’s Home Society, December tuition 1,186.20.
FOOD SERVICE Fund – Card Services, food 159.02; Child/Adult Nutrition Service, breakfast commodities 277.81; Darrington Water Conditioning, water softener 24.00; Dean Foods, milk 1,046.57; Earthgrains, bread 120.60; Reinhart, food 5,669.24, supply 56.69.
Mrs. Whitney reported on legislative issues;
• Parent-Teacher Conferences on February 15 with bonus points awarded to students whose parents attend or arrange a conference via phone or e-mail;
• Basketball season coming to an end with girls basketball districts beginning on February 16 and boys bsketball districts on February 23;
• Presented a draft copy of next year’s school calendar;
• Jason Bruce has resigned as football coach – will be advertising soon; and
• and Shelley Schlicht has agreed to organize our youth soccer program since no one else showed any interest.
Mrs. Vermeulen reported on a new student in first grade;
• Parent-Teacher Conferences  on February 15 with no school on February 18th;
• The annual Scholastic Book Fair being held in conjunction with Parent-Teacher Conferences;
• Middle School Dance/Valentine Coronation on February 22nd;
• Grades eight and 12 will be participating in the NAEP test on February 26th;
• End of third quarter is March 7th;
• English Language Learning (ELL) testing at Upland Colony; and
• During her analysis of the Common Core standards, as related to the current South Dakota standards, finding that the majority of grade shifts occurred in the area of math so our curriculum study this year will focus on math.
Other discussion items: Received a safety group dividend check form EMC Insurance for $2,425.01. Election workers will be JoAnne Nelson, Superintendent; Zelma Kneen  and Shirley Northrup.
Motion by Austerman, seconded by Schmit, all aye, to go into executive session to discuss a student matter, personnel and the evaluations of superintendent and business manager with possible motions to follow at 7:36 p.m. Regular sessions resumed at 8:27 p.m.
Motion by Olson, seconded by Austerman, all aye to approve a three-year contract for Gayle Bechen and Connie Vermeulen and a one-year contract for Linda Whitney with salaries to be determined.
The next regular Board meeting will be held on Monday, March 11, 2013 at 7:00 p.m. in the Sanborn Central School Conference Room at Forestburg.
Motion by VanLaecken, seconded by Schmit, all aye, to adjourn the meeting at 8:30 p.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair

Due to an illness in the Director of Equalization’s Office
we are short staffed and ask that you call the office before traveling
any distance to make sure that someone will be in the office to help you. Thank you for your
understanding in this matter.