Mark Chada called the meeting to order with Angie Larson, Sean Gromer, and Angie Meier in attendance.  

A motion was made by Larson, seconded by Gromer, carried, to approve the August 21st, 2023, minutes as read.

A motion was made by Gromer, seconded by Larson, carried, to approve the financials as presented.

Old Business:

Discussion was held on information needing to be sent into the South Dakota Department of Agriculture and Natural Resources. Meier sent an updated sample site plan in and received an e-mail back that all looked good. There are no issues at this time. If she sees any issues, she will let Meier know. 

The Board received one application for the meter reader ad placed in the paper. A motion was made by Larson, seconded by Gromer, carried, to approve to hire Tori Hoffman for the Meter Reader Position at a wage of $100.00 per time.  

Discussion was held on the tractor the Board rents in the winter for snow removal. Gromer talked to C&B Operations, and the tractor is already in and can be picked up the first of October.

New Business:

Discussions were held on a couple of nuisances in the town. The Board is going to send letters to attend to the issues. 

Discussion was held on the water sample report. 

A motion was made by Larson, seconded by Gromer, carried, to approve the following claims for payment:

General and Water/Sewer:  Miedema Sanitation – $20.00 – Garbage Removal, Quill – $711.02 – Office Supplies, Plaza Cleaners – $25.57 – Community Center Rugs Cleaned, Menards – $94.65 – Grounds – Supplies, Brooks Oil – $79.98 – Fuel, NorthWestern Energy – $1,353.13 – Utilities – Electric: Lagoon – $15.00, Lift Station – $87.40, Letcher City – $30.99, Community Center – $361.74, Letcher Summer Youth – $270.56, Water Valve – $10.61, Street Lights – $534.50, Water Plant – $42.33, Milbank Win Water Works Co. – $1,040.82 – Handheld Maintenance, Sanborn Weekly Journal – $207.85 – Advertising Minutes, Angie Meier – $800.47 – Wages – Finance Officer, Ed Hoffman – $538.10 – Wages – Water Superintendent, Michael Hoffman – $83.11 – Wages Meter Reader, Sean Gromer – $554.10 – Wages – Maintenance Worker, Santel Communications – $236.88 – Utilities: Phone – Lift Station – $45.58, Community Center Phone – $25.17, Community Center Internet – $55.00, Office Phone – $30.63, Office Internet – $80.50.

The next board meeting will be held on September 18th, 2023, at 7:00 p.m. at the Town Office.

Angie Meier

Finance Officer

Published once on September 28, 2023, at the total approximate cost of $28.75 and may be viewed free of charge at www.sdpublicnotices.com.

Mark Chada called the meeting to order with Angie Larson, Sean Gromer, and Angie Meier in attendance. Visitors included G. and D. Moody.

A motion was made by Larson, seconded by Gromer, carried, to approve the September 5th, 2023, minutes as read.

A motion was made by Gromer, seconded by Larson, carried, to approve the financials as presented.

Old Business:

Discussions were held on a couple of nuisances in the town. The Board is going to send letters to attend to the issues. 

Discussion was held on the water sample report. 

New Business:

Discussion was held on Rossy Park signs being done. The signs are at the office, and Gromer will get them installed.  

Discussion was held on street signs that are starting to peel. Extra signs have been located, and Gromer and Meier will work on getting the ones that need to be replaced taken care of.  

G. and D. Moody attended the meeting to discuss a few things with the board. Discussed first was ways to try and smooth out the trail around the lake. They were wondering about a box scraper. Gromer is going to look at trying to take a disk out there and try to work on smoothing it with the disk or with the box scraper.  

Also, they discussed about the entrance to the tree pile. They were wondering about the holes and if it is possible to try to fix, possibly, with gravel and smooth them out.  Gromer was going to try and work on smoothing them out.  

A motion was made by Larson, seconded by Gromer, carried, to approve the following claims for payment:

General AND WATER/SEWER:  Quill – $805.26 – Office Supplies, Davison Rural Water – $3,874.65 – Water Used, Dawson Construction – $706.38 – Blading Streets, Postmaster – $330.00 – Stamps, Buckshots – $484.27 – Grounds – Fuel, Wellmark Blue Cross Blue Shield – $2,686.43 – Health Insurance.

The next board meeting will be held on October 2nd, 2023, at 7:00 p.m. at the Town Office.

Angie Meier

Finance Officer

Published once on September 28, 2023, at the total approximate cost of $24.25 and may be viewed free of charge at www.sdpublicnotices.com.

Sanborn County Commissioners met in regular session on Tuesday, September 19, 2023, at 8:57 a.m., with Chairman Jeff Ebersdorfer presiding. Present were Steve Larson, Paul Larson, Gary Blindauer, and Duane Peterson. Auditor Kami Moody was also present. Motion by Peterson, seconded by Blindauer, to approve the minutes from the August 15th meeting, as presented. Motion carried.  Motion by S. Larson, seconded by Blindauer to approve the agenda as presented. Motion carried. 

CITIZEN COMMENT

Ryan Olson was present to inquire about township bridges and replacement. The bridge in discussion is a township bridge. Options about replacement and applying for the Rural Access Infrastructure Grant were discussed. 

HIGHWAY

Stacy Mendenhall, Highway Superintendent and Sheri Kogel, Highway Administrative Assistant, met with the board. 

Motion by Blindauer, seconded by S. Larson, to approve the purchase of a 2024 Caterpillar 150 15A AWD Motor Grader with a nine-year warranty from Butler Cat for the purchase price of $426,500.00, with a trade in value of $167,700 for the 2016 Cat Motor Grader 140M3. Motion carried. Eric Prunty with Brosz Engineering was present to give an update on the bridge repair on 221st Street. The road is currently open, but may potentially be closed when the remaining repair is completed. Motion by P. Larson, seconded by Peterson to transfer $1,723,000 from General Fund to the Highway Fund for 2023 expenses. Motion carried.

Motion by S. Larson, seconded by Blindauer, to enter Weed Board at 9:28 a.m. Discussion was had on weeds within the county. Ebersdorfer declared end of weed board at 9:35 a.m. 

HIGHWAY FIVE-YEAR PLAN

The five-year plan was presented at a public meeting. Public in attendance were Stacy Mendenhall and Sheri Kogel, Highway Department; County Commissioners; Kami Moody, County Auditor; and Tom Fridley and Josh Starzman, Sheriff’s office. Motion by S. Larson, seconded by P.Larson, to approve the County five-year plan as presented. Motion carried.

ADOPT BUDGET

Motion by P. Larson, seconded by Blindauer, to approve Resolution 2023-13.

RESOLUTION #2023-13

ADOPTION OF ANNUAL 

BUDGET FOR SANBORN COUNTY, SOUTH DAKOTA

Whereas, (7-21-5 thru 13), SDCL provides that the Board of County Commissioners shall each year prepare a Provisional Budget of all contemplated expenditures and revenues of the County and all its institutions and agencies for such fiscal year, and,

Whereas, the Board of County Commissioners did prepare a Provisional Budget and cause same to be published by law, and,

Whereas, due and legal notice has been given to the meeting of the Board of County Commissioners for the consideration of such Provisional Budget and all changes, eliminations and additions have been made thereto.

NOW, THEREFORE, BE IT RESOLVED, that such Provisional Budget as amended and all its purposes, schedules, appropriations, amounts, estimates and all matters therein set forth, shall be approved and adopted as THE ANNUAL BUDGET OF THE APPROPRIATION AND EXPENDITURES for Sanborn County, South Dakota, and all its institutions and agencies for calendar year beginning January 1, 2024, and ending December 31, 2024, and the same is hereby approved and adopted by the Board of County Commissioners of Sanborn County, South Dakota, this 19th day of September, 2023. The Annual Budget so adopted is available for public inspection during normal business hours at the office of the county auditor of Sanborn County, South Dakota.  The accompanying taxes are levied by Sanborn County for the year January 1, 2024, through December 31, 2024. County Tax Levy for General Fund is 3.418, for Road & Bridge Opt Out is .472. This levy has not been approved by the Department of Revenue. 

AMBULANCE

Aaron Fink and Rick George were present to propose a timeline for the purchase of a new ambulance. George talked about the different options of ambulances and demos versus purchasing a custom built rig. This is an extended timeline item, with hopes to put some funds aside for a few years before making the purchase. Grant options will also be explored. 

OTHER BUSINESS BROUGHT BEFORE THE BOARD

Drainage Board minutes from August 9 were reviewed, discussed, and approved.  

Planning and Zoning minutes from September 11 were reviewed, discussed, and approved.  

Josh Starzman, Emergency Manager presented Safe Space Shelter options to the board. Starzman will apply for a grant for the cost of two shelters that will be placed in Forestburg. Discussion was had on a new drone for the Sheriff’s office that has thermal capibilities. There are grants available for aiding the cost of the drone. Starzman will do more research on options and funding and report back to the board. 

The Board along with Auditor Moody had discussion regarding the WIC/County Health Nurse state restructure and how it will impact the county. Because the duties of the WIC and CHN offices are shared with Jerauld County, Moody will schedule a meeting with the Jerauld County Board of Commissioners to have further discussion on this matter. 

Motion by P. Larson, seconded by Peterson, to declare Lots 9-12 Inc Blk 2 Crennans & Shannons Addition of Letcher Town as surplus. Motion carried. County will be accepting sealed bids for the property with bid opening taking place at 10 a.m. during the commissioner meeting on October 17th.  

Motion by Peterson, seconded by P. Larson, to sign the executive order 2023-13 by the State of South Dakota regarding the definition of a contractor. Motion carried. Sanborn County is considered a contractor with the State of South Dakota when doing business, for reimbursement purposes. 

South Dakota Department of Safety proposed a contract with Sanborn County regarding the LEMPG (Local Emergency Management Performance Grant) program. Sanborn County does not currently hold a contract with the state for these services and chose not to move forward with the contract. 

Auditor Moody received a letter from the Department of Agriculture regarding a Surface Water Discharge Permit. No action necessary. 

REPORTS AND BILLS

Auditor and Treasurer in all accounts $3,009,428.01

Register of Deeds $1,330.00

Motion by P. Larson, seconded by Blindauer, to pay the following bills; motion carried:

August Payroll before Deductions:

Commissioners $6,184.97

Auditor $8,430.01

Treasurer $8,827.30

States Attorney $7,097.04

Courthouse $4,046.38

Assessor $9,987.31

Register of Deeds $9,132.13

Sheriff $17,541.58

Public Welfare $1,585.48

Nurse $2,903.01

Ambulance $742.96

WIC $354.20

Extension Office $3,415.13

Weed $3,939.96

Drainage $193.77

Planning and Zoning $0.00

Road and Bridge $39,054.46

E-911 $163.10

Emergency Management $757.10

Sobriety Testing $163.11

Accounts Management, Employee Garnishment $130.50

Huron Regional Medical Center, Employee Garnishment $344.50

First National Bank, Tax Liability $8,149.14

Wellmark Blue Cross Blue Shield, Insurance $25,685.71

AFLAC, Insurance $1,524.95

South Dakota Retirement System, Retirement $9,136.12

Delta Dental, Insurance $1,278.80

Small Business, Insurance $51.00

Sanborn County Treasurer, Taxes in Trust $96.69

BEAM, Insurance $285.39

Cincinnati Insurance Co., Insurance $512.81

EMC National Life Company, Insurance $424.71

Colonial Life, Insurance $126.30

First National Bank of Omaha, Supplies $14,024.82

First National Bank of Omaha, Diret Deposit Fee $27.56

AT&T Mobility, Utilities $505.76

City of Woonsocket, Utilities $87.76

CNH – Titan Machinery, Case Skid Shoe $550.00

Connecting Point, Yearly Support $12,005.00

Conrad Repairs LLC, Repairs $222.56

Express 2, Fuel $2,077.49

Innovative Solutions, Supplies $740.48

McLeod’s Printing & Supply, Supplies $268.80

Menard’s, Supplies $287.89

Redwood Toxicology Laboratory, Blood Tests $388.00

South Dakota Public Assurance Alliance, Liability and Property Insurance $66,161.84

Todd Spader, Mowing $690.00

Towns – Townships – Schools – Cities, Monthly Remittance $42,139.42

South Dakota Association of County Officials, Monthly Remittance $70.00

State Treasurer, Monthly Remittance $78,207.55

A-OX Welding, Supplies $43.52

Agtegra Coop, Supplies $16,217.80

Amazon Business Capital Service, Supplies $118.59

Beadle County Sheriff, Jail Fees – L. Williams, D. Schmidt, G. Sandoval Chilel, N. Martin, D. Gee $3,277.50

Bound Tree, Supplies $678.19

Brooks Oil Company, Supplies $6,050.22

Brosz Engineering Inc., Repairs $36,157.50

Brule County Sheriff Office, Jail Fees – C. Thorton and J. Knox $2,108.00

CapFirst Equipment Finance, Inc, Yearly Payment $55,598.08

Mike Carpentier, Services $180.00

Central Electric Cooperative, Utilities $255.93

Churchill, Manolis, Freeman, Court Appointed Fees – L. Montoya Vanegas $1,228.40

City of Woonsocket, Utilities $14.00

CNH – Productivity Plus – Titan M., Yearly Payment $550.00

Davison County Sheriff, Jail Fees – J. Weissman and S. Hemminger $1,900.00

State of South Dakota, Blood Draw $125.00

South Dakota Department of Legislative Audit, 20-21 Legislative Audit $11,442.00

Doug’s Custom Paint & Body Inc., Repairs $178.76

Emergency Safety ED, EVOC Driver Training $100.00

Express Stop, Fuel $199.94

Farmers Elevator Co., Fuel $597.56

Deb Fastnacht, EMT Courses $150.00

Floor to Ceiling, Repairs on Third Floor Bathroom $2,555.97

First National Bank Omaha, Supplies $2,113.88

Hollaway Construction Inc., Repairs $465,633.65

Kibble Equipment, Mower  Supplies $332.72

KO’S Pro Service, Repairs $507.74

Napa Central, Supplies $143.20

Northwest Pipe Fittings Inc., Supplies $215.15

NorthWestern Energy, Utilities $1,377.54

Office Peeps, Supplies $1,510.22

Physicians Claims Company, Ambulance Service Fee July 2023 $518.38

Binder Lift INC Phase, Patient Lift Assistance Device $562.25

Premier Equipment, Supplies $315.00

Redwood Toxicology Laboratory, Blood Tests $257.00

Safety Benefits Inc., Dues $75.00

Santel Communications, Utilities $1,156.40

South Dakota Department of Transportation, Repairs $47.74

Diana Senska, 4-H Building Rent $100.00

Todd Spader, Mowing $345.00

Sanborn Weekly Journal, Publishing $610.35

Travis Coulthard, A/C Unit Repair $52.85

Tech Solutions, Tech Support $3,366.00

Verizon, Utilities $80.02

Ron Volesky, Court Appointed Fees – J.Weigand and J. Weissman $7,084.00

Waste Management, Utilities $234.52

Wheelco, Supplies $553.47

Williams Musical & Office Equipment, Toner $900.00

Woony Foods, Supplies $13.98

Xcel Energy, Utilities $6.03

There being no further business before the board, motion by Peterson, seconded by S. Larson, to adjourn the meeting at 3:22 p.m. Motion carried. 

The next regular scheduled meeting will be held on Tuesday, October 3, 2023.

Kami Moody

Sanborn County Auditor Jeff Ebersdorfer

Chairman of the Board, 

Sanborn County                                                                                                                         

Published once on September 28, 2023, at the total approximate cost of $130.00 and may be viewed free of charge at www.sdpublicnotices.com.