Mayor Chada called the meeting to order with Hoffman, Knutson, and Meier in attendance.
Terry with SPN and Gale and Wayne with RP&H were at the meeting to go over the final billing for the lagoon project.  Discussion was held on the billing.  An agreement was made with the Town Board, SPN and RP&H to do thirds. SPN will do a final drawdown for payment and send out for signatures.
A motion was made by Hoffman, seconded by Knutson, carried, to approve the January 24th and 26th, 2017, minutes as read.
A motion was made by Knutson, seconded by Hoffman, carried, to approve the financials as presented.
Old Business:
Midwest Fire and Safety met at the town office on January 27th.  They hung and tagged the fire extinguishers for the fire hall/community center and town office and have been put on a yearly recall.
Talked with Sign Pro and planning on having the signs done and installed by the end of February.
Sent the Menards paperwork in for the authorized users of 2017.
Notice is in the paper for the council vacancy. It will be in the Sanborn Weekly Journal for two weeks.
New Business:
Went over the water sample results.
The flag was taken down due to being torn. Mark will be purchasing a new flag and installing it with a light.
Financials:
Discussion was held on past due accounts.
Discussion was held on letters received from IRS on taxes that are owed from 2011, 2012, 2013 and 2015. Payment owed is $8,831.92. Board agreed on paying the bill and is going to be working with the IRS to get the paperwork they are missing and hoping to be able to get a refund back for the penalties.
A motion was made by Knutson, seconded by Hoffman, carried, to approve closing the general checking account and moving all funds to the Water/Sewer account. The Town of Letcher will then have one checking account: General/Water and Sewer. Discussion was held and all direct deposits have been changed to the new checking account.
The audit for the Town of Letcher is complete. A copy of The Internal Control Review Report from Legislative Audit is in the town office.
A motion was made by Hoffman, seconded by Knutson, carried, to approve the following claims for payment:
GENERAL AND WATER/SEWER: IRS $8,831.92 – for taxes owed, penalties, and interest, Department of Legislative Audit $7,440.50 – billing for the Audit, Jesse Dominguez $111.44 – payroll for snow removal and reading water meters, Angie Meier $88.49 – payroll finance officer, Miedema Sanitation $32.00 – garbage pick-up, NorthWestern Energy $1,022.61 Lagoon – $15.00, Street Lights – $496.75, Water Plant – $167.20, Community Center – $178.12, Rossy Park – $21.21, City Sump – $10.00, Lift station – $123.00, Water valve – $11.33, SD Association of Town and Townships $233.25 – 2017 membership dues, Postmaster – $49.00 – stamps, Jim Fridley – $184.70 – payroll water samples, Hoffman Digging and Well Repair $561.08 – snow removal, truck and backhoe, Santel Communications $331.50 – water/sewer 2689 – $74.58, lift station 2679 – $44.14, city office phone 2242 – $50.11, community center phone 2688 – $45.18, city office internet – $67.37, and community center internet $50.12.
The next board meetings will be held on February 21st, March 7th and March 21st, 2017, at the city office.
Angie Meier
Finance Officer