Mayor Mark Chada called the meeting to order with Sean Gromer, Angie Larson and Angie Meier in attendance. 

A motion was made by Gromer, seconded by Larson, carried, to approve the May 20th, 2024, minutes as read.

A motion was made by Larson, seconded by Gromer, to approve the financials as presented.

Old Business:

Update on the ballfield:  Chada contacted Pro-Contracting and they will be coming up in the next week to lay cement in the dugouts. Update: Pro-Contracting has laid the cement in the dugouts. Chada contacted Tanner Cross about getting prices for posts and installing the posts as he did the backstops in Mount Vernon and Salem; the board is waiting to hear back from Cross. Update: Cross has delivered the posts for the backstop. The Board is waiting to hear back from him on the price of setting the poles. Discussion was also held on the lights at the ballpark. Morris Electric has ordered the lights. Update: Lights will be installed once Morris Electric receives them. Update: Discussion was held on the ballpark back stop. Tanner Cross will install the poles and Melissa Ettswold will be ordering the pad and net this next week. The Board is also planning to have work days coming up in the next couple of weeks as the first game is on May 20th. Update on the ballpark: The Board is waiting on Morris Electric to install the lights. Cross has come and set the poles, hung gates, and stretched the fence. Once the pad and the net are hung, he will come back and cut off the tops of the poles and cap them. Chada and the baseball parent volunteers have been working on the backstop and the dugouts. Update: The shop class at Sanborn Central is going to come to Letcher for two of their classes to hang the rest of the deck boarding for the backstop. Then, they are planning to hang the net on May 13th. The Board is still waiting for the delivery of the pad to be done. The week of May 13th Morris Electric is going to put up the new lights. Johnson Gravel came down to give a quote on fixing the driveway at the ballpark. They are willing to donate their time and equipment but would like to be paid for the gravel which they figure will be around $1,500.00. A motion was made by Larson, seconded by Gromer, carried, to approve Johnson Gravel to fix the driveway. Update on the ballfield: The netting has been hung; the rock has been placed around the bleacher area. Now, the Board members are just waiting on the gravel to be put down in the driveway, the pad to come in to be hung, and the lighting to be finished. Then, it will be complete. Final update on the ballfield: The gravel has been delivered and put down on the driveway at the ballpark, the pad has been installed and the lighting has been completed in the infield. The ballpark has some lightbulbs yet to change in the outfield. 

New Business:

Discussion was held on the fireworks at the ballpark for the Fourth of July after a teener baseball game. A motion was made by Larson, seconded by Gromer, carried, to approve to pay $500.00 towards fireworks for the display after the baseball game. 

A motion was made by Gromer, seconded by Larson, carried, to approve the following claims for payment:

General AND WATER/SEWER:  USDA – $156.00 – Water Tower Loan Payment, On-Site – $98.39 – Surveillance, Health Pool of South Dakota – $1,604.91 – Health Insurance, John Deere Financial – $4,084.72 – Tractor Payment, NorthWestern Energy – Utilities Electric: $17.00 – Lagoon, Street Lights – $819.92, Water Valve – $31.49, Lift Station – $112.47, Water Plant – $113.54, Ball Park – $60.82, Community Center – $200.20, Rossy Park – $26.41, Runnings – $24.75 – Parks – Supplies, Sanborn Weekly Journal – $45.00 – Advertising, Santel Communications – $248.09 – Utilities – Phone/Internet: $125.90 – Office, $80.17 – Community Center, $42.02 – Lift Station, South Dakota Department of Agriculture & Natural Resources – $60.00 – Water Dues, VanDiest Supply – $2,144.00 – West Nile Supplies, Postmaster – $272.00 – Postage, Angie Meier – $777.80 – Payroll – Finance Officer, Ed Hoffman – $544.10 – Payroll – Water Sample, Sean Gromer – $554.10 – Payroll – Maintenance Worker, Tori Hoffman – $92.35 – Payroll – Meter Reader, Payton Uecker – $498.38 – Payroll – Summer Help.

The next board meeting will be held on July 2nd, 2024, at 7 p.m. at the town office. 

Angie Meier

Finance Officer

Published once on June 27, 2024, at the total approximate cost of $46.25 and may be viewed free of charge at www.sdpublicnotices.com.

ORDINANCE 2024-19

FEMA FLOOD DAMAGE 

PREVENTION ORDINANCE

The Sanborn County Board of Commissioners will hold a public hearing on Tuesday, July 2, 2024, at 10:00 a.m. located at the Sanborn County Courthouse, Woonsocket, S.D. All interested parties are encouraged to attend in person and comment on Ordinance #2024-19. After the public hearing, the Commission may pass a resolution for the passing of Ordinance #2024-19, with or without amendment. The Board of County Commissioners may have a first reading of Ordinance #2024-19 by title prior and set a second reading date.

The proposed Ordinance #2024-19 will be made available for public inspection in the Auditor’s office located at Sanborn County Courthouse, 604 W. 6th St., Woonsocket S.D. 

Written comments may be mailed to the Sanborn County Auditor at PO Box 7, Woonsocket, SD 57385 and received on or before noon on July 1st, 2024.

Kami Moody

Sanborn County Auditor

Published once on June 27, 2024, at the total approximate cost of $14.00 and may be viewed free of charge at www.sdpublicnotices.com.

An ordinance amending the Sanborn County Zoning Ordinance.  Be it ordained by the Sanborn County Commission that in order to protect the public health, safety, and general welfare of the county, The Board of County Commissions hereby amends the Sanborn County Zoning ordinance as follows.

Proposed Sanborn County Zoning Amendments

DEFINITIONS

Hazardous Materials Pipeline Facility – A pipeline, a right of way, a facility, a building, or equipment used in transporting gas, carbon dioxide, or a regulated substance or for treating such gas or regulated substance during its transportation. This term does not include gas pipeline facilities used to transport “natural gas” as defined by the Natural Gas Act, 15 U.S.C. §717 et seq, as in effect on July 1, 2023. 

Setback – The minimum horizontal distance from a wall of the building, exclusive of permitted projections.   In unique situations the following shall apply:

1. Distances noted throughout the Ordinance other than those specifically addressing yards shall be measured from the closest main wall or similar structural elements such as a post, beam, and berm to the same from which the setback is so required.  

Solar Collector – A device, structure or a part of a device or structure for which the primary purpose is to transform solar radiant energy into thermal, mechanical, chemical, or electrical energy.

Solar Energy – Radiant energy received from the sun that can be collected in the form of heat or light by a solar collector.

Solar Energy System (SES) – A commercial facility that converts sunlight into electricity, whether by photovoltaics (PV), concentrating solar thermal devices (CST), or other conversion technology, for the primary purpose of wholesale sales of generated electricity.  A SES is the principal land use for the parcel on which it is located.  A SES site may include an array of devices, or structural design features, the purpose of which is to provide for generation of electricity, the collection, storage, and distribution of solar energy. 

CONDITIONAL USES

Section 507

51. Hazardous Materials Pipeline Facilities, pursuant to Section 523

52. Solar Energy Systems

Section 523 Pipeline Facility Performance Standards

Hazardous Materials Pipeline Facilities are considered conditional uses and shall comply with the Conditional Use Process, all applicable state and federal requirements, and the applicable requirements as defined in this section:

Any applicant who has filed an application with the South Dakota Public Utilities Commission (PUC) for a permit to construct, maintain, and operate hazardous materials pipeline facilities shall submit building permit and conditional use permit applications to the County Zoning Administrator within thirty (30) days of filing an application with the PUC.  

1. Every transmission pipeline application pursuant to this Section shall submit the following documents and information to the Zoning Administrator at the time of building permit and conditional use application.

a) All required forms prescribed by the County, in addition to all proposed surveyed route information prepared by a professional land surveyor licensed in South Dakota clearly indicating the center line of the transmission pipeline.

b) A complete copy of the application for a permit filed with the PUC pursuant to or within applicable statutory provisions, and as the application for the PUC permit is amended or changed, the applicant shall simultaneously provide updated information and documents to the County.

c) A map identifying each entry into the County’s right-of-way, and each proposed crossing of a County road, Township road or other County property.

d) A map and a list containing the names and addresses of all affected property owners in the County.

e) A copy of the proposed easement language.

f) A set of plans and specifications showing the dimensions and locations of the transmission pipeline, including plans and specifications for all related facilities, and above-ground structures, including without limitation: pumps, valve sites and shutoff valves.

g) A copy of applicant’s emergency response and hazard mitigation plan as may be required pursuant regulations adopted by Pipeline and Hazardous Materials Safety Administration (PHMSA) emergency preparedness, emergency response, and hazard mitigation.

h) A statement identifying any confidential information in the application and a request, if any, to withhold such information from public examination or disclosure. Any request to withhold such information from public examination or disclosure shall include the statutory basis for such claimed exemption. A failure to identify confidential information in the application may result in the County treating such information as a public record.

i) Should applicant’s application to the PUC for a permit to construct, maintain, and operate a new transmission pipeline along, over, or across land in the jurisdiction of Sanborn County be denied, applicant’s application pursuant to the Article will be denied as moot. 

j) The exact content and all known dangers of the regulated substance, the flammable, toxic or corrosive gas or substance being transported in the transmission pipeline.

k) A copy of applicant’s emergency response and hazard mitigation plan as may be required pursuant regulations adopted by Pipeline and Hazardous Materials Safety Administration (PHMSA) emergency preparedness, emergency response, and hazard mitigation.

l) The names, phone numbers, and contact information of the applicant’s emergency response personnel and personnel authorized by the applicant to receive service and respond to all notices, demands, complaints, concerns, or other requests; and

m) Applicant shall notify the Sanborn County Office of Emergency Management within ten (10) days if any of the information required under this Section changes. The requirements of this Section shall be binding upon applicant’s heirs, successors, assigns and agents.

n) A road haul agreement approved by the Board of Adjustment shall be submitted and approved prior to construction commencing.

o) At the completion of the project, all roads will be inspected and approved by the Board of Adjustment’s designated person.  This includes county and township roads.

p) Minimum 48 inches of cover must be provided for CO2 pipelines.

q) Pipeline operator responsible (for the life of the pipeline) for repair of drain tile (and reclamation and restoration of topsoil) damaged by operator.

r) and the pipeline operator shall indemnify and hold the surface owner harmless from any loss, claim, or damage resulting from the installation, construction, operation, maintenance, repair, leaks, ruptures, and other failures of the pipeline facility, other than for gross negligence or willful misconduct of the surface owner.

2. Pipeline Facilities shall comply with the following setbacks:

a) Dwellings (livable per DOE standards), Churches, Businesses,  Public Parks, and Schools – 1,500 feet;

b) All Cities, Towns, and Unincorporated areas – 1,500 feet;

c) Animal Confinement facilities of no less than 999 animal units – 1,500 feet.

Any individual or municipal governing body may request the Board of Adjustment to review pipelines or facilities and the Board may, by variance, waive or decrease the required separation distance. A covenant running with the land or similar instrument must then be recorded with the County Register of Deeds upon all properties party to the agreement for any future owners of either property to be informed.  

Said conditional use is void if the transmission pipeline fails to obtain the necessary permit(s) and authorization from the South Dakota Public Utilities Commission or other applicable federal agency for the construction of such transmission pipeline within five years after the effective date of the variance.

Any term used herein which is not defined shall have the same meaning and definition as set forth in SDCL 49-41B-2, as amended and ARSD 20:10:22:01 as amended. 

3. Fees

a) A fee of $25,000.00 shall be charged when filing a conditional use permit application for a transmission pipeline. 

b) A pipeline surcharge of $1.00 per linear foot of installed hazardous materials pipeline shall be assessed during any tax year that the carbon dioxide pipeline company claims a tax credit pursuant to 26 U.S.C. § 45Q (January 1, 2024) or as amended.  

c) If any use commences actual construction, for which a conditional use permit is required, prior to the application for a conditional use permit, the application fee shall be double the regular fee.  

Published once on June 27, 2024, at the total approximate cost of $98.25 and may be viewed free of charge at www.sdpublicnotices.com.

SJ46-1tb