Mayor Chada called the meeting to order with Hoffman, Knutson, and Meier in attendance.
Terry with SPN was at the meeting to go over the final billing for the lagoon project. Discussion was held on the billing. Terry is going to review the billing with RP&H and will let us know what they have decided.
A motion was made by Hoffman, seconded by Knutson, carried, to approve the January 3rd, 2017, minutes as read.
A motion was made by Knutson, seconded by Hoffman, carried, to approve the financials as presented.
Old Business:
Discussion was held on the audit.  Have a meeting scheduled on January 26th, 2017 at 6:00 p.m. with Russell Olson from the Department of Legislative Audit to go over the final report for the audit.
New Business:
Went over the water sample results.
Updated the Menards authorized users for 2017.
Discussion was held on placing the three-year term vacancy of office for council member Shelley Knutson in the Sanborn Weekly Journal for weeks.
Midwest Fire and Safety are meeting with Angie on Friday, January 27th, to update the fire extinguishers in the city office and community center/fire hall.
Received quote from Sign Pro to do a sign for the town office and for one tree sign and two sewage signs.
Discussion was held on the quote.
A motion was made by Hoffman, seconded by Knutson, carried, to approve the quote from Sign Pro for the signs for the Town of Letcher.
Discussion was held on getting a dock for the lake. Looking into a grant.
Financials:
Discussion was held on past due accounts. Going to get information on taking past due accounts to small claims court.
Discussion was held on late charges on water/sewer accounts.
A motion was made by Hoffman, seconded by Knutson, carried, to approve the following claims for payment:
GENERAL AND WATER/SEWER: One Call – $53.55 annual fees for locates 2016, SPN $1,636.95 sewer project billing, RP&H $31,800.42 sewer project billing, Quill $56.30 – office supplies, United States Treasury $582.90 quarterly taxes, Jim Fridley $203.17 water samples, Davison Rural Water $2,045.75 water, Wellmark BCBS $1,127.94 health insurance, Brooks Oil $524.00 water house 130 gallons – $128.70 Community Center 400 gallons – $396.00, Department of Revenue $15.00 water samples, Morgan Theeler $37.28 professional fees, Planning and Development District III $387.00 annual fees
The next board meetings will be held on February 7th and 21st  and March 7th and 21st, 2017, at the city office.
Angie Meier
Finance Officer