Sanborn County Commissioners met in regular session on Tuesday, March 21, 2017, at 9:00 a.m. with Chairman Ebersdorfer, presiding. Other members present were: Ohlrogge, Blindauer, S. Larson, and P. Larson. Also present was Auditor Larson. Motion by S. Larson, seconded by Ohlrogge, to approve the minutes as presented. All ayes. Motion carried.
HIGHWAY
Lee Goergen, Highway Superintendent/Weed Supervisor, presented an Application for Occupancy on the Right-of-Way of County Highways for Santel Communications Cooperative. Motion by Ohlrogge, seconded by S. Larson, to approve the application.    Motion carried.
BID LETTING
9:30 a.m.  Bid Letting-Hot/Cold Mix:
Asphalt Paving & Materials, Cost of Hot Mix per ton $53.00 to $62.00 depending on what type plant is making at the time of purchase;
Commercial Asphalt, Cost of Hot Mix per ton $58.00, Cost of Cold Mix per ton $80.00 (summer) and $135.00 (winter)
Motion by P. Larson, seconded by Blindauer, to accept both bids depending on the location of work being done. All ayes. Motion carried.
9:35 a.m. Gravel:
Darwin  Ochsner, ¾ inch $6.50,   1 inch $6.30;
Michael Johnson Construction, ¾ inch  $5.45, 1 inch $5.45.
Motion by S. Larson, seconded by Ohlrogge, to accept both bids depending on location of work being done. All ayes. Motion carried.
9:40 a.m. Gravel Crushing:
Brownlee Construction, $2.48 per ton;
T.F. Luke, $3.75 per ton ¾ in  $3.50 per ton 1 in.
Motion by P. Larson, seconded by Blindauer, to accept the low bid from Brownlee Construction.  All ayes.  Motion carried.
9:45 a.m. Overlay Patch:
Asphalt Paving & Materials Co, $78.25 per ton;
Commercial Asphalt, $94.00 per ton.
Motion by Blindauer, seconded by S. Larson, to accept the low bid of Asphalt Paving & Materials Co. All ayes. Motion carried.
9:50 a.m. Chip Sealing:
Road Guy, $14,600.00 per mile;
Topkote, $16,121.60 per mile.
Motion by S. Larson, seconded by Ohlrogge, to accept the low bid of the Road Guy. All ayes. Motion carried.
VARIANCE AND PLAT
Motion by S. Larson, seconded by P. Larson, to convene as a Board of Adjustment. All ayes. Motion carried. Penny Farris, Director of Equalization, presented a variance and plat request for Tim Pearson. The variance is for an amount of land less than 20 acres.    By recommendation of the Planning and Zoning Board, motion by P. Larson, seconded by S. Larson, to approve the variance. All ayes. Motion carried. Farris presented a plat for Tim Pearson for A Plat of Pearson Tract 1, a Subdivision of the SE ¼ of Section 20, T 108 N, R 60 W of the 5th P.M., Sanborn County, South Dakota. By recommendation of the Planning and Zoning Board, motion by Blindauer, seconded by S. Larson, to approve the plat. All ayes. Motion carried.
Terry Hill met with the board to request a variance and a conditional use permit. Hill is requesting a variance because the building exceeds the square footage of the surrounding principal use home. By recommendation of the Planning and Zoning Board, motion by Ohlrogge, seconded by S. Larson, to approve the variance. Hill also requested a conditional use as there is no principle use building on these lots. By recommendation of the Planning and Zoning Board, motion by S. Larson, seconded by P.  Larson, to approve the conditional use permit.   Ebersdorfer declared that the board reconvene as commissioners. All ayes. Motion carried.
PUBLIC HEARING AND FIRST READING
Motion by P. Larson, seconded by Ohlrogge, to open the public hearing for zoning amendments.  All ayes. Motion carried. Much discussion was held. Motion by P. Larson, seconded by Blindauer, to hold the second reading on April 4. All ayes. Motion carried.
Steve Larson left the meeting at 11:30 a.m.
RESOLUTION
Motion by Ohlrogge, seconded by P. Larson, to adopt the following resolution.
RESOLUTION OF VACATION AND MODIFYING PLAT
WHEREAS Sanborn County Development Corporation on October 2nd, 2006, platted the Southwest Court Addition, a replat of vacated Block 119, First Addition and a replat of Outlot D of Auditor’s Plat of Outlots C, D, E, F, G, H, I, and J, all in the City of Woonsocket, Sanborn County, South Dakota, which Plat was filed for record on the 25th day of October, 2006, at 12:25 p.m. and recorded in Plat Book 5, Pages 200-201, and now is the owner of Lots 4, 5, 6, and 7 of the Southwest Court Addition to the City of Woonsocket, Sanborn County, South Dakota; and
WHEREAS situated on Lots 4, 5, 6, and 7 of Southwest Court Addition to the City of Woonsocket is a twenty foot (20’) utility and drainage easement as shown on the above described plat; and
WHEREAS Sanborn County Development Corporation desires to vacate the utility and drainage easement as described herein.
NOW, THEREFORE, BE IT RESOLVED by Sanborn County Development Corporation that the twenty foot (20’) utility and drainage easement as shown on the Plat of the Southwest Court Addition, a replat of vacated Block 119, First Addition and a replat of Outlot D of Auditor’s Plat of Outlots C, D, E, F, G, H, I, and J, all in the City of Woonsocket, Sanborn County, South Dakota, be vacated.
Dated this 21st day of March, 2017.
ATTEST:
Jeff Ebersdorfer
Chairman of the
Sanborn County
Commissioners
Diane Larson
Auditor
Aye: 4;
Nay: 0.
BILLS
Motion by Blindauer, seconded by Ohlrogge, to pay the following bills. All ayes. Motion carried.
NorthWestern Energy, Indigent Electricity $86.27
Avera Queen of Peace, Indigent Hospital Bill $7,860.82
Avera Weskota Medical Center, Indigent Hospital Bill $2,208.04
SDACO, Mod & Preservation $98.00
State Treasurers, Monthly Remittance $61,938.62
Towns, Townships, Schools, T&C, James River Water, Tax Disbursement $146,072.49
Office of Child Support Enforcement, Wage Garnish $240.00
Accounts Management Inc., Wage Garnish $255.86
Credit Collections Bureau, Wage Garnish $11.94
First National Bank, Tax Liability $2,473.41
Syncb/Amazon, Supplies $51.95
AT&T, Cell Phone $116.04
Beadle County Treasurer, Veterans Service Officer $1,875.00
Bound Tree Medical, LLC, Supplies $422.43
Butler Machinery Co, Repairs $211.52
Campbell Supply Co, Supplies $15.99
Commercial Asphalt, Omega Mix $40.50
Dakota Counseling/Stepping Stones, Quarterly Support $625.00
DB Electric Inc., Batteries $255.10
Fastenal Company, Supplies $51.52
Total Funds by Hasler, Postage $1,000.00
Honda of Mitchell, Supplies $478.92
Hurd Alignment, Repairs $50.00
Local Lumber Co, Supplies $100.84
Mid American Research Chemical, Supplies $216.28
Mobile Binders, Permanent Record Books $733.53
NorthWestern Energy, Electricity $168.04
The Payday/Print Shop, Record Cards $160.00
Sanborn Co Ambulance, Meals $17.17
Santel Communications, Antivirus $253.00
Sanborn Weekly Journal, Publication Fees $363.78
SDML Workmens Comp, Insurance $836.00
Travis Coulthard, Electrical Work $604.35
True North Steel, Culverts $900.00
Waste Management, Garbage $108.92
Kathy Wingert, Registration/Travel Expense $179.40
Woonsocket City, Water/Sewer $77.43
X-Cel Energy, Electricity $275.43
There being no further business, motion by P. Larson, seconded by Ohlrogge, to adjourn the meeting. All ayes. Motion carried. The next regularly scheduled meeting will be April 4, 2017.
Diane Larson
Sanborn County Auditor
Jeff Ebersdorfer
Chairman, Sanborn
County Commissioners