Sanborn County Commissioners met in regular session on Tuesday, May 19, 2020, at 9:00 a.m. with Chairman Jeff Ebersdorfer presiding. Present were Paul Larson, Steve Larson, Ray Ohlrogge, and Gary Blindauer. Auditor Diane Larson was also present. Motion by Ohlrogge, seconded by Blindauer, to approve the minutes as presented. All ayes. Motion carried.

HIGHWAY

Stacy Mendenhall, Highway Foreman and Sheri Kogel, Administrative Assistant met with the board. Mendenhall and Kogel reported on weed spraying in the county, a Federal Emergency Management Agency update, and other happenings concerning roads.  Motion by S. Larson, seconded by Blindauer, to lift the load limits effective today.  Motion by Ohlrogge, seconded by P. Larson, to approve a policy for sick leave that the highway superintendent may send workers home who are coming to work sick. They will be allowed to use their sick pay if available. All ayes. Motion carried.

Motion by Blindauer, seconded by S. Larson, to adopt the following resolution:

FEDERAL AID BRIDGE REPLACEMENT PROGRAM RESOLUTION FOR COUNTY AND URBAN PROJECTS

WHEREAS, Sanborn County Highway desires the replacement 

of the bridge hereinafter described:

STRUCTURE NUMBER AND LOCATION: 56-200-153 Diana Township 106N – 059W  Sections 20-21            

LIST OF CURRENT LANDOWNERS ADJACENT TO THE PROJECT (NAMES AND ADDRESSES): Robert Schmit and Lloyd Hendrix LE

AND WHEREAS, Sanborn County Highway is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

AND WHEREAS, Sanborn County Highway is obligated and hereby agrees to reimburse the State for all costs not reimbursable with Bridge Replacement Funds.

AND WHEREAS, the bridge is in need of replacement for the following reasons:

1. The condition rating is 45.582.

2. The bridge is not located on a County or Township designated No Maintenance or Minimum Maintenance Road.

3. The bridge is located on a Federal Aid Route 6215, a school bus route, a mail route, a field to farm to market route, or access to farm steads.

4. The load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.

NOW THEREFORE BE IT RESOLVED:

That the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Local Roads Plan” and the State’s “Standard Specifications for Roads and Bridges,” the bridge replacement project at the above described location.  Items to be handled by State forces with Federal Participation will include hydraulic study review, foundations investigation (if necessary), plan reviews, and construction administration.

Estimated Cost of Project Including Engineering: $670,000;

Federal Share (81.95 percent): $549,065;

Local Share (18.05 percent): $120,935.

Commissioners/Council: Yes 5, No 0.

Dated at Woonsocket, S.D., this 19th day of May, 2020.

ATTEST:

Diane Larson

County Auditor 

Jeff Ebersdorfer

Chairman of the Board

Motion by P. Larson, seconded by Blindauer, to adopt the following resolution:

FEDERAL AID BRIDGE REPLACEMENT PROGRAM RESOLUTION FOR COUNTY AND URBAN PROJECTS

WHEREAS, Sanborn County Highwaydesires the replacement of the bridge hereinafter described:

STRUCTURE NUMBER AND LOCATION: 56-190-056 Afton Township 108N – 059W Section 31-32

LIST OF CURRENT LANDOWNERS ADJACENT TO THE PROJECT (NAMES AND ADDRESSES): Lowell Wormstadt and Doyle Olson Trust

AND WHEREAS,Sanborn County Highwayis obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with State and Federal requirements.

AND WHEREAS,Sanborn County Highwayis obligated and hereby agrees to reimburse the State for all costs not reimbursable with Bridge Replacement Funds.

AND WHEREAS, the bridge is in need of replacement for the following reasons:

1. The condition rating is 53.534.

2. The bridge is not located on a County or Township designated No Maintenance or Minimum Maintenance Road.

3. The bridge is located on a Federal Aid Route 6215, a school bus route, a mail route, a field to farm to market route, or other access to farm steads.

4. The load carrying capacity of the existing bridge cannot be improved to carry legal loads by rehabilitation of the existing bridge.

NOW THEREFORE BE IT RESOLVED:

That the South Dakota Department of Transportation be and hereby is authorized and requested to program for construction, in accordance with the “Local Roads Plan” and the State’s “Standard Specifications for Roads and Bridges,” the bridge replacement project at the above described location.  Items to be handled by State forces with Federal Participation will include hydraulic study review, foundations investigation (if necessary), plan reviews, and construction administration.

Estimated Cost of Project Including Engineering: $660,000;

Federal Share (81.95 percent): $540,870;

Local Share (18.05 percent): $119,130.

Vote of Commissioners/Council:    Yes 5, No 0.

Dated at Woonsocket, S.D., this 19th day of May, 2020.

ATTEST: 

Diane Larson

County Auditor

Jeff Ebersdorfer

Chairman of the Board

BEEKMAN VARIANCE

Motion by P. Larson, seconded by Blindauer, to meet as a Board of Adjustment. Penny Farris, Director of Equalization, presented a variance application for Scott and Sovanna Beekman. They are requesting a side yard of twenty feet and forty feet for a rear yard for an accessory building for Lot 1, a replat of Kilcoin Addition, W/2NW/4 exc Lot H1 of Lot 1, 27-107-61. By recommendation of the Planning and Zoning Board, motion by P. Larson, seconded by S. Larson to approve the variance. All ayes. Motion carried.

DRAINAGE

Jeff Larson, States Attorney, in person, and Bud Miller and Paula Linke, Twin Lakes Township, telephonically, met with the board  about digging in the right-of-way on township roads. After much discussion, a meeting of the Drainage Board and Twin Lake Township will be scheduled in the near future.

BILLS

Motion by Blindauer, seconded by Ohlrogge, to pay the following bills. All ayes. Motion carried.

Treasurer of Virginia, Wage Garnishment $230.16

Accounting Management Incorporated, Wage Garnishment $305.16

First National Bank, Tax Liability $2,495.52

South Dakota Association of County Officials, Mod and Preservation $64.00

State Treasurer, Monthly Remitance $41,778.52

Towns, Townships, Schools, T&C, James River Water, Tax Distribution $1,372,021.51

A-OX Welding, Cylinders $20.83

Allegiant Emergency Services, Ambulance Siren $387.28

SYNCB/Amazon, Supplies $358.28

Avera Occupational Medicine, Drug Test $96.55

Boyer Ford Trucks, Supplies $742.58

Brosz Engineering, Hydrology and Permit $4,705.00

Butler Machinery, Supplies $448.79

Central Electric, Electricity $276.44

Steve Dammann, Supplies $27.50

Davison County Sheriff Office, Prisoner Care $380.00

Dawson Construction Inc., Garbage $264.34

Department of Revenue, Malt Beverage License $300.00

ES&S, License and Maintenance $942.50

Express 2, Fuel $78.30

Foothills Truck Services, Repairs $1,157.00

Government Forms & Supplies, Masks $232.23

Hasche Construction, Rock $588.42

Inclusion Solutions, Supplies $392.60

Innovative Office Solutions, Toner $605.99

Pro Clean Plus, Supplies $53.93

Karl’s, Air and Microwave $1,598.86

Mark Katterhagen, Mental Illness Hearing $22.50

KO’s, Tow/Supplies $680.65

Lucy Lewno, Mental Illness Hearing $191.50

Darcy Lockwood, Mental Illness Hearing $22.50

McLeods Printing, Supplies $136.82

Menard’s, Culverts $3,498.95

Michael Johnson Construction, Rock $1,046.50

Minnehaha County, Mental Illness Evaluation $161.83

NorthWestern Energy, Electricity $1,233.02

Office Peeps, Supplies $332.21

PCC, Billing Service $343.60

Pheasantland Industries, Shirts $334.37

Pomp’s Tire Service, Tires $2,680.54

Postmaster, Stamps $110.00

Premier Equipment, Disc Mower $6,500.00

Quadient Leasing USA, Postage Machine $73.88

Redwood Toxicology Laboratory, Blood Draw $100.00

Barbara Regynski, Supplies $11.09

Sanborn County Ambulance, Meals $28.33

Santel Communications, Phone/Internet $1,067.27

Spencer Quarries, Ballast $519.96

Tech Solutions, Tech Support $3,040.00

Waste Management, Garbage $192.00

Wetland Specialists Inc., Prepare Paperwork to Natural Resources Conservation Service $2,000.00

Wheelco Truck & Trailer Parts, Supplies $2,245.70

Woony Foods, Supplies $26.32

Xcel Energy, Electricity $79.60

Motion by   P. Larson, seconded by S. Larson, to adjourn the meeting. All ayes. Motion carried. The next regularly scheduled meeting will be Thursday, June 4, 2020, to canvas the vote for the primary election.

Diane Larson

Sanborn County Auditor

Jeff Ebersdorfer

Chairman of the Board, 

Sanborn County