The School Board of Sanborn Central School District 55-5 met in regular session on Monday, January 11, 2021, at 7:06 p.m. in the Sanborn Central middle school computer lab with the following present: Curtis Adams, Clayton Dean, Justin Enfield, Gary Spelbring and Emma Klaas. Others present were Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen, and Business Manager Gayle Bechen.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Adams, seconded by Spelbring, all aye, to approve the agenda as printed.    

Motion by Klaas, seconded by Enfield, all aye, to approve the minutes of the regular board meeting December 14, 2020, as printed. 

Motion by Klaas, seconded by Adams, all aye, to approve the Financial Statement and bills.    

General Fund balance, December 1, 2020: $722,929.43. Receipts: taxes $86,593.77, penalties/interest $768.83, interest $62.48, other pupil $22.40, other $148.50, state fines $1,787.06, state aid $52,842.00, coronavirus relief $11,450.00. Expenditures: $212,591.43, transfers $26,000.00. Balance, December 31, 2020: $638,013.04. CorTrust Savings balance, December 1, 2020: $50,433.79. Receipts: interest $12.71. Expenditures: $0.00.  Balance, December 31, 2020: $50,446.50. 

Capital Outlay Fund balance, December 1, 2020: $758,619.71. Receipts: taxes $6,304.22, penalties/interest $53.32, interest $74.63. Expenditures: $11,689.03. Balance, December 31, 2020: $753,362.85. CD $50,000.00.

Special Education Fund balance, December 1, 2020: $337,227.53. Receipts: taxes $18,904.92, penalties/interest $159.83, interest $32.98. Expenditures: $23,774.37. Balance, December 31, 2020: $332,550.89. 

Food Service Fund balance, December 1, 2020: $14,733.91. Receipts: interest $1.73, student meals $0.00, adult meals $611.50, ala carte $2,590.00, certification $144.62, federal reimbursement $9,224.82, Fresh Fruit and Vegetable Program reimbursement $474.44. Expenditures: $17,233.07. Balance, December 31, 2020: $10,547.95.

Enterprise Fund balance, December 1, 2020: $(3,012.68). Receipts: interest $1.74, preschool tuition $2,029.00, transfers $26,000.00. Expenditures: $3,964.55. Balance, December 31, 2020: $21,053.51.

Trust and Agency Funds balance, December 1, 2020: $90,466.84. Receipts: $1,122.19. Expenditures: $3,369.10. Balance, December 31, 2020: $88,219.93.

Scholarship Fund balance, December 1, 2020: $9,717.82. Receipts: interest $0.40. Expenditures: $0.00. Balance, December 31, 2020: $9,718.22. Peters Scholarship balance: $9,718.22; Nelson Scholarship balance: $0.00.

Salaries and benefits for the month of January, 2021 were as follows: 

General Fund: $136,610.41; 

Special Education: $16,903.99; 

Food Service: $7,359.31;

Enterprise Fund: $3,964.55.

Claims approved: GENERAL FUND – A&B Business Solutions, copies $50.69; Curtis Adams, machine hire/fix bleachers $350.00; Apple Inc., 10 iPads $3,940.00; Carquest, bus supply $203.71; Central Electric, December electricity $2,259.79, service mini split $182.45; Chesterman Co., pop $74.09; Clayton’s Repair, bus repairs $304.00; Cole Paper, janitor supply $1,208.50; CorTrust, air cards $120.03; Direct Digital Control, heating system repairs $1,301.78; Marci Farmer, middle school supply $21.29; Graves It Solutions, online backup $300.00, professional service $100.00; Harlow’s Bus Sales, bus supply $171.31;

[IMPREST FUND: Matt Henrikson, junior high basketball referee $75.00; Tim McCain, junior high basketball referee $75.00; Trista White junior high basketball referee $25.00]; 

Innovative Office Solutions, lunch room tables $17,569.10; Jostens, Middle School diplomas/covers $104.42; K&D Busing, December shared bus service $896.03; Make It Mine Designs, janitor supply $2,232.86; Menards, shop tools/supply $175.88; Mid-Dakota Technologies, December tech support $150.00; Midwest Fire & Safety, annual maintenance $275.00; Public Health Laboratory, water test $29.00; Really Great Reading Company, preschool subscription $64.41; Runnings, face masks $17.98, janitor supply $11.99; Santel Communications, phone $212.54; Mark VanOverschelde, postage $26.75; Connie Vermeulen, postage $4.75.  

CAPITAL OUTLAY Fund — A&B Business, copier lease $932.03; Really Great Reading Company, preschool Launchpad $735.78; Premier Equipment, 2006 Bobcat 205 skid steer with bucket and forks $18,250.00.   

SPECIAL EDUCATION Fund – James Valley Education Coop, psych services $1,536.00, physical therapy services $2,496.00, occupational therapy services $3,648.00, admission services $4,320.00; Really Great Reading Company, Special Education books $681.20, Special Education supply $64.41. 

FOOD SERVICE Fund – Bimbo Bakeries, bread $62.79; Child/Adult Nutrition Services, processing fee $829.84; Cole Paper Inc, covid supplies $36.54; East Side Jersey Dairy, milk $374.64; Reinhart Foodservice, Fresh Fruit and Vegetable Program $409.59, covid supply $233.86, food $1,592.60, supply $90.75; Staples, COVID supplies $142.32; Woony Foods, Fresh Fruit and Vegetable Program $145.00.

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

• Legislative sessions have begun. A new report from the Governor states that there is more revenue than anticipated, and that money will be allocated to help fund education. Siemsen will be attending Superintendent’s Day at the capital on February 3rd.  Hopefully some ideas will be helpful in determining how the funds are allocated (Governor proposed 2.4 percent increase to education funding). 

• Honor Roll and report card distribution for quarter two occurred. Info was sent to the newspapers. 

• Mark has used the skid steer, and it is working well. 

• The school has had a few issues with the boiler. Barton’s had to come and add a part, as it was periodically shutting off. Hopefully, this will rectify the problem (igniter). Also, the Board had DDC look at the system, and it was determined that glycol needed to be added to keep the water from freezing. Burnison will be doing that. 

• Discussion was held on whether to continue with the phase 2 – Things are going well in the county; is it time to adjust?  

• A band concert has been scheduled to be held at Sanborn Central (this was done to replace playing at ball games) for March 8th at 7 p.m.  

• The CBH Academic Fest is still intended to occur. The tentative date is February 24. The format is yet to be decided.

Mrs. Vermeulen reported on the following:

• The new lunchroom tables were delivered before Christmas, which brought excitement to the students. The older tables are being used in the gym during lunch, which is easier than setting up tables and chairs.

• The one family (four students) who were distance learning first semester have returned to school.  Another family, two elementary students, are at home due to close contact.

• No school January 18th. 

• Kayla Vetter, title teacher, will be starting maternity leave on January 13th. She will be gone for seven weeks. Mrs. Effling will be filling this role.

• ACCESS testing for English Language Learners at the colony will begin at the end of January.  Mrs. Foster will administer the tests.

Discussion Item: None. 

Old Business: None. 

New Business: 

Motion by Adams, seconded by Spelbring, all aye, to set the date for 2021 School Board Election as June 15th, 2021, in the Sanborn Central School building.

Motion by Enfield, seconded by Klaas, all aye, to adjust the referee compensation for a basketball doubleheader from $115.00 to $120.00.

Motion by Adams, seconded by Spelbring, all aye, to approve executive session SDCL 1-25-2(1) to discuss personnel items with possible motions to follow at 7:50 p.m. Regular session resumed at 8:25 p.m.

Regular Board meeting will be held on Monday, February 8, 2021, at 7:00 p.m. at the Sanborn Central School. 

Motion by Klaas, seconded by Adams, all aye, to adjourn the meeting at 8:27 p.m.

Gayle Bechen

Business Manger

Clayton Dean

Board Chair

Sanborn County Commissioners met in a special meeting session on Friday, January 22, at 8:30 a.m. with Chairman Jeff Ebersdorfer presiding.  Present were Steve Larson, Paul Larson, and Gary Blindauer. Auditor Diane Larson and Deputy Auditor Kami Moody were also present.  

DISTRICT 3 SEAT

Commissioners met with individuals who expressed interest in the vacant District 3 commissioner seat. 

Motion by Blindauer, seconded by P. Larson, to enter executive at 11:15 a.m. Exited executive session at 11:52 a.m.

A motion by P. Larson, seconded by Blindauer, to appoint Rod Weber to the vacant District 3 seat. 

CORRECTION TO JANUARY 5TH MINUTES

A motion by Blindauer, seconded by S. Larson, to make a correction to wages for the following employees from the January 5, 2021, minutes:

Perianne Clendening – $13.50 – Hourly;

Jodi Schrank – $15.00 – Hourly;

Sherryl Rankin – $13.50 – Hourly;

Dayna Opsahl – $13.50 – Hourly;

Liz Hoffman – $15.00 – Hourly.

There being no further business before the board, motion by S. Larson, seconded by P. Larson, to adjourn the meeting.  Motion carried. Next Regular meeting will be held on Tuesday, February 2, 2021 at 9:00 a.m.

Diane Larson

Sanborn County Auditor

Jeff Ebersdorfer

Chairman of the Board, 

Sanborn County

Sanborn County Commissioners met in regular session on Tuesday, January 19, at 9:00 a.m. with Chairman Jeff Ebersdorfer presiding. Present were Steve Larson, Paul Larson, and Gary Blindauer. Auditor Diane Larson and Deputy Auditor Kami Moody were also present. Motion by Blindauer, seconded by P. Larson, to approve the minutes as presented.  All ayes; motion carried.

HIGHWAY

Stacy Mendenhall, Highway Superintendent, and Sheri Kogel, Highway Administrative Assistant, met with the board. Motion by P. Larson, seconded by Blindauer, to declare the ’94 GMC pickup as surplus. All ayes; motion carried.

Motion by Blindauer, seconded by S. Larson, to purchase a new pickup for the Highway Department. All ayes; motion carried. 

WEED BOARD

Motion by P. Larson, seconded by S. Larson, to enter weed board meeting. Sheri Kogel presented a Notice of Responsibility to Control Noxious Weeds and Declared Pests. This will be posted in the Sanborn Weekly Journal for two weeks. The Board resumed back to the regular commissioner meeting. All ayes; motion carried.

MARLA FEISTNER

Marla Feistner could not be present.

RESOLUTION

Motion by P. Larson, seconded by S. Larson, to adopt the resolution for Appointment of Applicant Agent for the Pre-Disaster Mitigation Grant Program. All ayes; motion carried.

WHEREAS, Sanborn County is submitting a Pre-Disaster Mitigation Grant project to the Federal Emergency Management Agency and the State of South Dakota; and

WHEREAS, Sanborn County is required to appoint an Applicant Agent for the purpose of signing documents and assuring the completion of all application documents;

NOW THEREFORE BE IT RESOLVED that Sanborn County appoints Emergency Management Director Jason Coenen as the authorized Applicant Agent.

Dated this 19th day of January 2021.

Appointing Authority

Name: Jeff Ebersdorfer

Sanborn County Commission Chairperson

Appointed Agent

Name: Jason Coenen

Sanborn County Emergency Management Director

AUDRA SCHEEL

Audra was present to give her yearly report to the board. 

STATES ATTORNEY

Motion by Blindauer, seconded by S. Larson, to enter executive session at 10:38 a.m., regarding personnel matters. The Board exited executive session at 10:50 a.m. All ayes; motion carried.

DELLA AMDAHL

Della Amdahl was present to ask the board about renting the Horse Arena. Renting options were discussed regarding the requirements of renting. 

REPORTS AND BILLS

Motion by P. Larson, seconded by Blindauer, to pay the following bills. All ayes; motion carried.

EMC National Life, Insurance $52.06 

First National Bank, Checks $69.98 

Sanborn County Treasurer, Taxes in Trust $3,074.82 

State Treasurer, Monthly Remittance $37,530.26 

Towns, Townships and T&C, Monthly Remittance $43,525.24 

First National Bank of Omaha, Fee $27.56 

A-OX Welding, Supplies $79.29 

Aramark, Rugs $116.17 

AT&T Mobility, Cell Phone $53.50 

Avera Occupational Medicine, Drug Test $96.55 

Beadle County, Jail Fees $4,400.00 

Beck Ace Hardware, Repairs $15.99 

Blue, Wheeler & Banks, Attorney Fees – D. Gramkow $965.07 

Brooks Oil, Propane $3,375.00 

Butler Equipment, Repairs and Payoff $58,060.06 

Central Electric, Electricity $195.73 

Certified Languages, Interpreter $51.15 

City of Woonsocket, Water/Sewer $162.64 

Dakota Counseling, Quarterly Support $625.00 

Davison County, Jail Fees $570.00 

Express 2, Fuel $68.24 

Farm & Home, Plat Books $440.00 

Firesteel Service, Supplies $117.10 

First National Bank, Supplies $630.10 

Forestburg Elevator, Fuel $2,494.00 

Hillyard, Supplies $439.96 

Huron Ambulance, Ambulance, Brandon Suess $678.00 

KO’s Pro Service, Supplies $102.72 

Larson & Nipe, January Office Expenses $1,250.00 

Larson, Alan, Supplies $50.35 

Mcleod’s Printing, Supplies $7.00 

Menard’s, Supplies $62.96 

Midwest Fire & Safety, Supplies $668.38

Mitchell Area Safe House, Yearly Donation $1,300.00 

Mid-States Organized Crime Information Center, Dues $100.00 

Northern Truck Equipment, Supplies $281.16 

NorthWestern Energy, Utilities $57.62 

Office Peeps, Supplies $362.87 

Physicians Claims, Ambulance Service Fee $373.50

Pennington County Jail, Bussing for A. Stevens $38.69 

Planning and Development District III, Dues $11,275.00 

Quadient Finance, Postage $1,000.00 

Quadient Leasing, Postage Machine $588.00 

S&S Contracting, Repairs $860.00 

Sanborn County Treasurer, Truck Plates $42.40 

Santel Communications, Phone Bill $823.71 

Sanford Health, EMT Training – Brittani Larson $100.00 

Santel Communications, Phone Bill $296.16 

Satellite Tracking, GPS Monitoring $9.75 

Snow Wheel System, Supplies $788.74 

Staples, Supplies $38.82 

State Treasurer, Sales Tax $58.06 

James D. Taylor, Legal Fees $3,398.38 

Tech Solutions, Tech Support $3,140.00 

United Laboratories, Supplies $496.84 

Jim VanDenhemel, Supplies $90.52 

Verizon, Phone Bill $25.08 

Vern Eide Ford, Repairs $189.48 

Volesky Law Office, Attorney Fees – S. Baysinger $533.50 

Waste Management, Garbage $192.00 

Xcel Energy, Utilities $297.11 

There being no further business before the board, motion by S. Larson, seconded by P. Larson, to adjourn the meeting.  Motion carried. A special meeting will be held on Friday, January 22, at 8:30 a.m. to appoint a Commissioner to fill the vacancy of the District 3 seat.

Diane Larson

Sanborn County Auditor

Jeff Ebersdorfer

Chairman of the Board, 

Sanborn County