Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, March 14, 2022, at 7:00 p.m. in the Sanborn Central middle school computer lab with the following present: Curtis Adams, Clayton Dean, Justin Enfield, Emma Klaas, and Gary Spelbring. Others present were Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen and Business Manager Gayle Bechen.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Klaas, seconded by Enfield, all aye, to approve the agenda as printed. 

Motion by Spelbring, seconded by Klaas, all aye, to approve the minutes of the regular board meeting on February 14, 2022, as printed. 

Motion by Enfield/Spelbring, all aye, to approve the Financial Statement and bills.    

General Fund balance, January 31, 2022: $630,059.27, auditor manual journal entry $(32,107.00); Balance, February 1, 2022: $597,952.27. Receipts: taxes $42,976.09, penalties/interest $64.46, interest $46.53, other-pupil $26.35, other $16,585.58, state fines $1,189.51, state aid February $72,183.00, admission $1,640.00, Fresh Fruit and Vegetable Program $1,057.93, yearbook $325.00, shared football expense reimbursement $7,572.42, state apportionment $12,170.10, bank franchise $7,502.30. Expenditures: $186,556.85, manual journal entry/voided check $1,373.61. Balance, February 28, 2022: $573,361.08. CorTrust Savings balance, February 1, 2022: $50,496.96. Receipts: interest $0.00. Expenditures: $0.00.  Balance, February 28, 2022: $50,496.96. 

Capital Outlay Fund balance, January 31, 2022: $611,538.01, auditor manual journal entry $32,107; Balance, February 1, 2022: $643,645.01. Receipts: taxes $5,278.55, penalties/interest $18.62, interest $45.24.  Expenditures: $96,091.77. Balance, February 28, 2022: $552,895.65. CD $50,000.00.

Special Education Fund balance, February 1, 2022: $437,172.85. Receipts: taxes $8,772.82, penalties/interest $1.32, interest $34.90. Expenditures: $21,613.41, manual journal entry / voided check $265.50. Balance, February 28, 2022: $424,102.98. 

Food Service Fund balance, February 1, 2022: $15,366.49. Receipts: interest $1.29, adult meals $410.70, ala carte $4,568.18, federal reimbursement $17,281.51. Expenditures: $17,875.16, manual journal entry $0.79. Balance, February 28, 2022: $19,752.22.

Enterprise Fund balance, February 1, 2022: $17,808.07. Receipts: interest $1.29, preschool tuition $2,575.00. Expenditures: $4,100.82. Balance, February 28, 2022: $16,283.54.

Custodial Funds balance, February 1, 2022: $74,201.28. Receipts: $15,896.75. Expenditures: $7,341.49. Balance, February 28, 2022: $82,756.54.

Scholarship Fund balance, February 1, 2022: $8,723.07. Receipts: interest $0.30. Balance, February 28, 2022: $8,723.37. Peters Scholarship balance: $8,723.37; Nelson Scholarship balance: $0.00.

Salaries and benefits for the month of March, 2022 were as follows:

General Fund: $158,220.94;

Special Education: $21,201.09; 

Food Service: $8,715.51; 

Enterprise Fund: $4,061.85.

Claims approved: GENERAL FUND – A&B Business Solutions, copy overage $198.93; A-Ox Welding, cylinder rent $37.26; Brooks Oil, LP $3,532.80, unleaded gas $2,253.78, #1 diesel $3,314.68; Central Electric, February electricity $3,488.15; Chesterman Co., pop $131.68; Clayton’s Repair, dismount/mount two tires $80.00; Cole Paper Inc., janitor supply $762.34; Susan Farrell-Poncelet, meal reimbursement $20.05; 

[IMPREST: Rob Baruth, two junior varsity boys basketball referee $80.00; Greg Blue, doubleheader basketball referee $120.00; Matt Clark, doubleheader basketball referee/mileage $143.10; CorTrust, cricket wifi colony $166.82; Dennis Heinz, doubleheader basketball referee $120.00; Carrie Howard, four junior varsity basketball clock $60.00, four varsity basketball clock $120.00; Erica Howard, four junior varsity basketball shot clock $60.00, four varsity basketball shot clock $120.00; Tucker Kingsbury, two junior varsity doubleheader basketball referee $160.00; Trevor Olson, junior high basketball referee six games $180.00; Jordan Opp, doubleheader basketball referee $120.00; Joel Osborn, doubleheader basketball referee $120.00; Region 5, region large group fee $75.00; South Dakota Interscholastic Athletic Administrators Association, 2022 conference registration – McCain $50.00, membership fee – McCain $130.00, South Dakota High School Coaches Association membership – McCain $50.00; Greg Stroh, doubleheader basketball referee/mileage $183.00; Jordan VonEye, two boys basketball book $60.00; Bobbi White, two girls basketball book $60.00];

Jostens, second yearbook payment $1,368.00; K&D Busing, half of bus lease February $2,223.57; Jennifer Larson, reimburse meeting meal $16.11; Mid-Dakota Technologies, February tech support $160.00; Premier Equipment, skidsteer service $884.49; Public Health Laboratory, water tests $15.00; Sanborn Weekly Journal, board proceedings $103.20, notice of audit $31.95, thank you ad $42.00; Santel Communications, phone $219.86; South Dakota Association of School Business Officials, conference registration Bechen $75.00; Connie Vermeulen, meeting meal reimbursement $11.41; Williams Musical & Office Equip, reeds $224.68.

CAPITAL OUTLAY Fund — A&B Business, copier lease $970.03.

SPECIAL EDUCATION Fund – Children’s Home Society, February tuition $1,337.49; Parent mileage $27.72. 

FOOD SERVICE Fund – Bimbo Bakeries, bread $122.44; Capital One, food $12.88, food processor $69.00; Child/Adult Nutrition Services, processed food $260.92; Laura Conrad, supply $17.31, food $8.85; CorTrust, supply $148.88; Darrington Water Conditioning, February SS tank $28.00; East Side Jersey Dairy, milk $732.33;

[IMPREST: Capital One, food $37.23];

Performance Foodservice, Fresh Fruit and Vegetable Program $744.98, supply $435.20, food $5,990.74, ala carte $482.17; Woony Foods, food $50.28.

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

• Legislative Update: It is looking like the proposed six percent increase to education funding will pass. There may be some final stipulations as to how the dollars are allocated, depending on how the final passed bill reads. This information will be factored into the district’s budgeting for the upcoming school year. 

• The annual meeting with the district’s insurance pool will be held on Wednesday, March 23rd, in Chamberlain. Bechen and Siemsen will attend. This will also factor into the district’s budgeting for the upcoming school year. 

• Senior Project work day was held on March 9, 2022, with the final project presentation day being held on Friday, March 25th. 

• The district is having difficulty obtaining applicants for the recently vacated band position. The district will explore options, including leaving the position open, to fill this so that the program can continue.

  • Spring activities are set to begin, with FFA CDE’s, track and golf.

Mrs. Vermeulen reported: 

• Influenza A has hit the school. Thursday, 42 students were gone.

  • The Middle School lock in/coronation was postponed due to the amount of sick students. It is rescheduled for Thursday, March 17. The National Guard will be facilitating Laser Tag. Other activities will take place, 3:30-6:30 p.m. 

• An elementary family literacy night is scheduled for March 25 from 3:30-5:30 p.m. Jean Patrick, Mitchell author, will be reading to the students. Students and parents will participate in activities and take home a packet full of literacy activities.

• The South Dakota math, ELA and science testing window has opened. A testing meeting was held with all teachers who will administer the test. The window closes May 6. 

• Toby Russell, SD ICAC Task Force Commander, will be presenting an assembly to grades sixth through 12th regarding internet safety and predators on March 16 at 2:00 p.m. Parents are welcome to attend. 

• A character assembly was held on March 3rd for grades PreK through fifth grade. The presenter combined magic with Character Counts. The students loved it. The program was funded by the Booster Club. 

• End of the third quarter was March 10. Report cards will go home on March 17.

Discussion Item: If there is an election, the workers will be Judy Wormstadt, Carla Amick, Terry Moore, and Margo Edwards, alternate.

Old Business: None. 

Motion by Klaas, seconded by Spelbring, all aye, to approve the resignation of Tanner Van Winkle as assistant football coach. The board thanks him for his service in this position.

Motion by Enfield, seconded by Klaas, all aye, to approve the resignation of Marci Farmer in the position of junior high science/health teacher. The board thanks her for the many years of dedicated service to the district.

Motion by Klaas, seconded by Spelbring, all aye, to approve the 2022-2023 academic calendar, adjustments may be necessary before issued.

Motion by Adams, seconded by Klaas, all aye, to acknowledge the letter received from the SCEA to enter into negotiations.

Motion by Enfield, seconded by Spelbring, all aye, to approve the certified and classified letters of intent for employment in the 2022-2023 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.

Motion by Klaas, seconded by Enfield, all aye, to approve all extracurricular letters of intent for employment in the 2022-2023 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary

Motion by Enfield, seconded by Spelbring, all aye, to go into executive session SDCL 1-25-2(1) to discuss personnel items with possible motions to follow at 7:47 p.m. Regular session resumed at 8:18 p.m.

Regular Board meeting will be held on Monday, April 11, 2022, at 5:00 p.m. in the Sanborn Central school library. The board will meet first followed by certified staff negotiations.  

Motion by Adams, seconded by Spelbring, all aye, to adjourn the meeting at 8:19 p.m.

Gayle Bechen

Business Manger

Clayton Dean

Board Chair

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