The School Board of Sanborn Central School District 55-5 met in regular session on Monday, November 13, 2017, at 7:00 p.m. in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield and Olson. Others present were Superintendent Siemsen, Elementary/Middle School Principal Vermeulen and Business Manager Bechen. Schmit arrived at 7:05 pm.
Pledge of Allegiance.
Motion by Enfield, seconded by Dean, all aye, to approve the agenda as amended. Make corrections to Approval of Agenda. Reads November 14, 2016, should read November 13, 2017; Approval of Minutes. Reads October 10, 2016, should read October 9, 2017. Add discussion on water samples/letter sent home and mascot.
Motion by Adams, seconded by Enfield, all aye, to approve the minutes of the regular board meeting October 9, 2017, as printed.
Visitors to Board Meeting. None.
Motion by Dean, seconded by Adams, all aye, to approve the Financial Statement and bills.
General Fund balance, October 1, 2017: $83,688.13. Receipts: taxes $23,472.74, penalties/interest $82.87, interest $1.53, other pupil $10.00, other local income $8.21, state fines $1,982.90, state aid $41,303.00, admission $2,022.00, donation $9,000.00, manual journal entry $33,006.00, voided check $319.99. Expenditures: $158,424.52. Balance, October 31, 2017: $36,472.85. CorTrust Savings balance, October 1, 2017: $150,053.32. Receipts: interest $0.00. Expenditures: $0.00. Balance, October 31, 2017: $150,053.32.
Capital Outlay Fund balance, October 1, 2017: $751,167.31. Receipts: taxes $14,911.81, penalties/interest $55.14, interest $32.87. Expenditures: $8,690.07. Balance, October 31, 2017: $757,477.06.
Special Education Fund balance, October 1, 2017: $113,421.37. Receipts: taxes $767.97, penalties/interest $2.81, interest $3.82. Expenditures: $24,819.08. Balance, October 31, 2017: $89,376.89. Invested $100,000.00. CorTrust Savings balance, October 1, 2017: $1,826.49. Receipts: interest $0.00. Balance, October 31, 2017: $1,826.49.
Pension Fund balance, October 1, 2017: $33,384.76. Receipts: taxes $0.00, penalties/interest $0.00, interest $0.00. Expenditures: manual journal entry $33,006.00. Balance, October 31, 2017: $378.76.
Food Service Fund balance, October 1, 2017: $(5,171.85). Receipts: student meals $5,757.60, adult meals $453.25, ala carte $806.50, certification $241.92, federal reimbursement $7,802.23. Expenditures: $13,139.78. Balance, October 31, 2017: $(3,250.13).
Enterprise Fund balance, October 1, 2017: $(350.22). Receipts: $2,419.00. Expenditures: $3,623.31. Balance, October 31, 2017: $(1,554.53).
Scholarship Fund balance, October 1, 2017: $12,683.31. Receipts: interest $0.51. Expenditures: $0.00. Balance, October 31, 2017: $12,683.82. Peters Scholarship balance: $12,683.82; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance, October 1, 2017: $52,254.68. Receipts: $12,099.91. Expenditures: $8,712.20. Balance, October 31, 2017: $55,642.39.
Salaries and benefits for the month of November 2017 were as follows:
General Fund: $143,059.43;
Special Education: $20,655.52;
Food Service: $8,747.60;
Enterprise: $3,784.77.
Claims approved: GENERAL FUND – A&B Business, colored copies $330.72, paper $580.00; A&G Diesel, bus filters $37.07; A-Ox Welding, cylinder rent $30.85; Jacque Bratcher, gas reimbursement $15.26; Brooks Oil Company, 375 gallon propane $419.63; Burnison Plumbing, water heater elements $588.00; Carquest, bus supply $252.83; Central Electric, October electricity $2,943.54; Clayton’s Repair, bus repair #2 and #17 $214.71; Dawson Construction, garbage fee October – December $663.75; Days Inn – Pierre, Elementary/Middle School principal room $57.83; Department of Revenue, water testing $150.00; Eternal Security Products, LLC, security camera repair $202.28; Harve’s Sport Shop, football coop supply $79.95; Heartland Paper, janitor supply $1,585.14;
[IMPREST FUND: Bakers Design, All State Chorus flowers $53.50; Shawna Baysinger, volleyball line judge $310.00; Gayle Bechen, All State Chorus meals $362.00; Lynne Calmus, volleyball referee/mileage $109.78; Corsica/Stickney School, CBH oral interp $144.58; Candi Danek, football clock $30.00; Rich Danek, football clock $30.00; Dean Duxbury, volleyball referee/mileage $132.04; Corey Flatten, junior high football referee $25.00; Craig Fonder, volleyball referee $85.00; Diane Grassel, volleyball line judge $35.00; Highmore/Harrold School, cross country regions $45.17; Janel Honke, volleyball referee $85.00; Lori Kiehl, volleyball referee $85.00; Craig Lieber, fifth/sixth boys basketball referee $25.00; Tim McCain, junior high football referee $25.00, fifth/sixth girls basketball/boys basketball referee $50.00; Robin Moody, fifth/sixth girls basketball referee $25.00; Tater Moody, fifth/sixth girls basketball/boys basketball referee $100.00; Plankinton School, district oral interp $135.30; Region V, junior high music fest $60.00; SDSU, All State Chorus prep day $40.00; Clark Slykhuis, junior high football referee $25.00; Gloria Vavra, volleyball referee/mileage $106.00; VISA, air cards $120.03, elementary iPad covers $199.80];
Josten’s, middle school diplomas $142.93, initial yearbook payment $1,448.00; Letcher Water & Sewer, West Nile spraying $100.00; The Lodge at Deadwood, superintendent conference room $242.00; Menards, janitor supply $204.34; Mid-Dakota Technologies, October tech support $140.00; Mitchell Iron & Supply, janitor supply $3.78; Moody’s Auto Body Design, replace suburban door handle $140.37; Robin Moody, coaching class $35.00, first aid class $35.00; Mueller Lumber, fix second football crows nest $428.47; NASCO, colony workbook $56.65; NorthWestern Energy, lift wires move crows nest $90.35; Petty Cash, postage $28.56; Premier Equipment, bus supply $121.92; Quill, paper $580.00; Running’s Supply, ag supply $12.75; Sanborn Weekly Journal, board proceedings $243.67, two notices $255.00, back to school ad $63.75; Santel Communications, tele/fax $259.46; School Specialty, legal paper $56.55; Sheraton, All State Chorus rooms $1,053.00; Sturdevant’s Auto, bus switch $89.98; Sunburst Digital, middle school typing software $99.95; TC Enterprises, temp power to crows nest $154.51; Tessiers, air filters $167.80; United State Postal Service, stamped envelopes $1,183.25; VISA, air card $120.03, All State Chorus gas $40.91; Walmart, elementary Character Counts $12.30.
CAPITAL OUTLAY Fund — A&B Business, copier rent $866.41; Activate Learning LLC, middle school science series $581.11; Premier Equipment, grasshopper 72” mower $11,400.00; Starfall Education, more star fall $270.00; Worthington Direct, elementary bookcases $737.25.
SPECIAL EDUCATION Fund – Behavior Care Specialists, October tuition services $6,242.00; Service Mileage, $441.00; Speech mileage $58.80.
FOOD SERVICE Fund – Card Services, food $95.32; County Fair, food $21.65; Darrington Water, SS tank $24.00; Dean Foods, milk $686.31; Earthgrains Baking, bread $121.60; Reinhart Foodservice, food $4,079.12, supply $129.04; Walmart, food $61.06.
ENTERPRISE Fund – None.
Mr. Siemsen reported on the following:
• Attended quarterly JVEC meeting;
• Work on the new app and web page from Apptegy is going well and should be ready soon;
• Congratulations to all FFA, Oral Interp, All State Chorus competitors and their advisors/coaches;
• Congratulations to the Blackhawks football and volleyball teams and their coaching staff on their successful seasons;
• We purchased the new lawnmower from Premier Equipment in Huron for $11,400. Mark used it to mow and it runs really well;
• Continuing to work with the State Energy Department and Bechen Electric to determine the next steps in the lighting project; • Have had some minor issues with the propane tanks – worked with Brooks Oil and Mark VanOverschelde to address the problem. Still considering a new vaporizer;
• This is National Education Week – thank you to the staff for organizing various themed days for everyone to enjoy; and
• The auditors are here, beginning on November 9th, to conduct the school’s annual audit.
Mrs. Vermeulen reported on:
• Happy American Education Week;
• A mini data retreat will be held on Extra Help day – November 22nd, Roxanne Dyk will act as facilitator to analyze test scores;
• Grades fifth through eighth will participate in declaim on November 20th;
• Middle School girls basketball has officially begun as they participated in a tournament on November 11th;
• The fifth/sixth grade Cancer Tournament was held at Sanborn Central on November 11th. A very good crowd was in attendance all day; and Happy Thanksgiving.
Discussion items:
• The board discussed the water testing notice that was sent home last week regarding 2016. The current testing of the water is in compliance, the district just had to inform the public that a failure to test occurred in 2016.
• The board also discussed a question presented to them as to why the district still uses the “Rebel” mascot in some fashion as we have fully co-oped in all activities, forming the “Blackhawks.”
Old Business: None.
New Business:
Motion by Adams, seconded by Enfield, all aye, to approve the contract for the position reassignment from seventh/eighth girls basketball coach to junior varsity girls basketball coach for Robin Moody at an annual rate of $2,750 for the 2017-18 school year.
Bids for gym air conditioning project were opened at noon on November 8th by Mettler Sichmeller Engineering. Baete Forseth, Base Bid $66,000, Add. Alternate #1 $9,450; Curt’s Heating and Cooling, Inc, Base Bid $62,400.61, Add. Alternate #1 $10,815.43; Custom Sheet Metal, Base Bid $59,300, Add. Alternate #1 $9,700; Krier & Blain, Inc., Base Bid $67,295, Add. Alternate #1 $8,205; Tessier’s Inc, Base Bid $52,000, Add. Alternate #1 $4,600.
Motion by Enfield, seconded by Schmit, all aye, to accept the bid from Tessier’s Inc. for $52,000 with add. alternate #1 $4,600 for the gym air conditioning project.
Motion by Dean, seconded by Adams, all aye, to approve an executive session SDCL 1-25-2(1) to discuss personnel with possible motions to follow at 8:03 p.m. Regular session resumed at 9:10 p.m.
Motion by Adams, seconded by Enfield, all aye, to approve Tucker Kingsbury as coach intern for boys basketball program for the 2017-18 season.
Regular Board meeting will be held on Monday, December 11, 2017, at 7:00 p.m. in the Sanborn Central School Conference Room.
Motion by Schmit, seconded by Dean, all aye, to adjourn the meeting at 9:12 p.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair