Sanborn Central School Board proceedings

UNAPPROVED MINUTES - MARCH 14, 2016

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, March 14, 2016, at 6:30 a.m. in the Sanborn Central Conference Room with the following present: Adams, Enfield, Olson and Schmit. Others present, Superintendent Whitney; High School Principal Siemsen; Elementary/Middle School Principal Vermeulen; and Business Manager Bechen. Absent: Dean arrived at 6:35 am.
Pledge of Allegiance.
Motion by Schmit, seconded by Enfield, all aye, to approve the agenda as printed.
Motion by Enfield, seconded by Adams, all aye, to approve the minutes of the regular board meeting February 8, 2016, as corrected. Last sentence in Mrs. Vermeulen’s report: Marla Feistner and Audra School have started Kids Quest nutrition sessions for fifth and sixth graders, should read Marla Feistner and Audra Scheel have started Kids Quest nutrition sessions for fifth and sixth graders.
Visitors to Board Meeting. None.
Motion by Schmit, seconded by Adams, all aye, to approve the Financial Statement and bills.
Motion by Schmit, seconded by Dean, all aye, to approve cashing out early a $200,000.00 CD for Special Education fund in March, which would end on May 2017, due to low cash flow in the Special Education account. Discussion was held on which CD to cash out.
General Fund balance, February 1, 2016: $235,710.55. Receipts: taxes $32,783.26, penalties/interest $119.17, interest $6.90, other pupil income $74.66, other local income $57.04, state fines $2,122.61, state aid $33,115.00, admission $2,400.13, teacher stipend $250.00, school/public land apportionment $13,588.35, contribution/donation $1,004.20, medicaid $946.30, title III $365.00, two-thirds football/cheer coaches $2,152.24, miscellaneous revenue $20.00. Expenditures: $154,534.49. Balance: February 29, 2016 $170,180.92. Invested $25,000. CorTrust Savings balance: February 1, 2016 $209,584.91. Receipts: interest $0.00. Expenditures: $0.00.  Balance, February 29, 2016: $209,584.91.
Capital Outlay Fund balance, February 1, 2016: $936,918.26. Receipts: taxes $16,547.83, penalties/interest $44.48, interest $39.13, contribution/donation $600.40.  Expenditures: $9,343.18. Balance, February 29, 2016: $944,806.92.
Special Education Fund balance, February 1, 2016: $2,267.36. Receipts: taxes $684.60, penalties/interest $3.99, medicaid $79.00. Expenditures: $20,303.49. Balance: February 29, 2016 $-17,268.54. CorTrust Savings balance, February 1, 2016: $1,821.76. Receipts: interest $0.00. Balance, February 29, 2016: $1,821.76.
Pension Fund balance, February 1, 2016: $16,180.18. Receipts: taxes $2,494.27, penalties/interest $2.60, interest $0.00. Expenditures: $0.00.  Balance, February 29, 2016: $18,677.05.
Food Service Fund balance, February 1, 2016: $5,867.16. Receipts: interest $0.00, student lunches $6,092.20, adult lunches $689.00. Expenditures: $12,664.75. Balance, February 29, 2016: $-16.39.
Enterprise Fund balance, February 1, 2016: $50.15. Receipts: $0.00. Expenditures: $0.00. Balance, February 29, 2016: $50.15.
Scholarship Fund balance, February 1, 2016: $14,670.37. Receipts: interest $0.66. Expenditures: $0.00. Balance, February 29, 2016: $14,671.03.
Peters Scholarship balance: $14,671.03; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance, February 1, 2016: $51,015.06. Receipts: $2,140.35. Expenditures: $7,066.00. Balance, February 29, 2016  $46,089.41.
Salaries and benefits for the month of March 2016 were as follows:
General Fund: $137,353.63;
Special Education: $18,487.96;
Food Service: $7,382.77.
Claims approved:
GENERAL FUND – A & B Business, copies $79.04; A-Ox Welding, cylinder rent $30.44; American Garage Door, shop overhead door repair $125.00; Brooks Oil, tank gauge $70.00; Campbells Supply, Perkin funds – face shields $58.00; Card Services, ar supply $10.00; Central Electric, replace coil in mini-split $170.00; Mary Christopher, reimb. fingerprinting $43.25; Clayton’s Repair, starter $445.06; Country Pumper, sports ice $5.99; Rachael Foster, reimburse esa three class registration $210.00; Heartland, Paper, janitor supply $2,469.08; Horizon Health Care, bus driver physical $210.00;
[IMPREST FUND: C. Baruth, doubleheader basketball junior varsity referee $55.00; G. Blue, doubleheader basketball referee $90.00; M. Clark, doubleheader basketball referee/mile $163.92; B. Deboer, doubleheader basketball referee $90.00; C. Flatten, basketball clock $120.00, doubleheader junior varsity basketball referee $110.00; J. Johnston, doubleheader basketball referee $90.00; T. Kingsbury, doubleheader junior high basketball referee $60.00; C. Lieber, doubleheader junior high basketball referee $55.00; M. Logan, doubleheader basketball referee/mile $118.52; T. McCain, doubleheader junior high basketball referee $60.00; B. Moody, middle school dance deejay 15.00; M. Moody, middle school dance dj $15.00; Region Music Contest, registration $75.00; D. Sudbeck, doubleheader basketball referee 90.00];
Independent Viking Glass, bus window $319.70; J.W. Pepper, vocal music $77.43; Menards, janitor supply $27.16; Mitchell Clinic, bus driver physical $120.00; Petty Cash, postage $24.50; Premier Implement, bus supply $175.62; SASD, membership $350.00; SD ASBO, conference registration $50.00; SDIAAA, conference registration $140.00, membership $40.00; SDASSP, high school principal conference registration $125.00, preK-8 principal conference registration $125.00; Southeast Area Cooperative, kindergarten academy two registrations $370.00; Subscription Services of America, periodical renewal $184.01; University of Oregon, dibels $55.00; Visa, air cards $120.03, vocal music $11.00; Wessington Springs School, one-third football plaques $30.67.
CAPITAL OUTLAY Fund — A&B Business, copier rent one month $782.31; Brooks Oil, diesel $1,606.00; Central Electric, electric two-month $7,704.10; Farmers Alliance, propane $1,875.38; Santel Communications, telephone/internet service $246.54; Steven Whitney, 54” blade with electric lift $500.00.
SPECIAL EDUCATION Fund – Huron School District, janitor tuition $529.53; Mitchell School District, January/February tuition $1,142.67; Reimb. February/March mileage $106.68; Petty Cash, postage 49.50; Visa, speech conference registratioin $165.00, SPED conference registration $165.00.
FOOD SERVICE Fund – Card Services, food $109.35; Darrington Water Conditioning, SS tank $24.00; Dean Foods, milk $452.12; Earthgrains, bread $118.42; Reinhart Foodservice, food $2,888.05, supply $86.78.
Mrs. Whitney reported on the following:
•    Main run of Legislature was completed on March 11th with final veto day on March 29th;
•    There will be meetings and webinars about the new funding formula and she will get information to the board;
•    Contracts will go out to staff soon;
•    and the meal reimbursement for January was not submitted in time so the balance will be better next month.
Mrs. Vermeulen reported on the following:
•    Track will start next week;
•    LEP testing is completed at the Colony;
•    Science testing for grades 5, 8, and 11 will run March 28 – April 22;
•    Home School students will need to test during that same time frame,
•    and Children’s Theatre will be the first week of May.
Mr. Siemsen reported on the following:
•    Third quarter ended on March 10th with report cards and honor roll handed out on March 17th;
•    FFA, Winterguard, and Band have many competitions scheduled this spring;
•    Track will start March 21st,
•    Senior Experience presentations will be held on the morning of March 24th;
•    Potential options to address floors throughout the building;
•    Attended Perkins CTE funding meeting with Mr. Gross and Mrs. Bechen to discuss potential of joining other schools in a consortium for Ag Education money;
•    Prom is April 2nd with pictures taken in the afternoon;
•    and proposed coop with Woonsocket for Cross Country.
The board discussed how Gayle should vote on the Group Health Insurance Pool and got an update from Troy, Clayton, and Justin on the informal meetings with Woonsocket and Wessington Springs representatives on March 7th.
The board and administration would like to congratulate the girls basketball team on their third place finish at the State “B” Tournament.
Old Business: None.
New Business:
Motion by Adams, seconded by Enfield, all aye, to approve the contracts of Corey Flatten as Head Track Coach at the rate of $2,565.00 and Tim McCain as MS Track Coach at the rate of $1,100.00 effective immediately.
Motion by Schmit, seconded by Dean, all aye, to approve the 2016-2017 academic calendar.
Motion by Dean, seconded by Enfield, all aye, to approve the rates for the summer Driver’s Education program as $150.00 for in-district and $350.00 for out-of-district students.
Motion by Enfield, seconded by Adams, all aye, to acknowledge the letter received by the SCEO to enter into negotiations.
Motion by Dean, seconded by Schmit, all aye, to approve an executive session SDCL 1-25-2(1) to discuss personnel with possible motions to follow at 7:31 a.m. Regular session resumed at 8:03 a.m.
Motion by Enfield, seconded by Adams, all aye, to approve a one- year contract for Justin Siemsen as Superintendent/High School Principal, three-year contracts for Connie Vermeulen as PreK-8 Principal and Gayle Bechen as Business Manager.
Motion by Schmit, seconded by Dean, all aye, to approve the certified and classified contracts for the 2016-2017 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.
Motion by Enfield, seconded by Dean, four aye, Troy Olson abstained, to approve all extracurricular contracts for the 2016-2017 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.
Regular Board meeting will be held on Monday, April 11, 2016, at 5:00 p.m. in the Sanborn Central School Conference Room. Board meeting first and then negotiations will follow with certified staff.
Motion by Dean, seconded by Adams, all aye, to adjourn the meeting at 8:11 a.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chairman

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