Woonsocket School Board proceedings

UNAPPROVED MINUTES – FEBRUARY 11, 2016

The Woonsocket Board of Education met in regular session on February 11th, 2016 at 7:00 p.m. in the library/media center of the Woonsocket School.  The Board meeting was rescheduled to February 11th due to a conflict with a Board Member’s schedule.  Members attending were:  Darrin Uttecht, Jason White, Gary Steichen, Lisa Snedeker and Todd Olinger. Others attending were Superintendent Rod Weber, Paula Lynch, Chris Selland, Matthew and Sarah Burkel and  Lynn Klaas.  The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Todd Olinger, seconded by Lisa Snedeker, the Board approved the meeting agenda as presented.  Motion carried.
The minutes of the regular board meeting held on January 11th,  2016 were approved as presented on a motion by Gary Steichen, seconded by Darrin Uttecht.  Motion carried.
On a motion by Lisa Snedeker, seconded by Darrin Uttecht, the Board approved the claims presented and the January 2016 financial report as follows with a corrected December 2015 Trust and Agency statement, motion carried:
GENERAL FUND Beginning balance: $1,152,615.71; Add receipts:  Taxes $7,640.22; Interest $449.69; Other local: $1,070.49;  State $63,109.00; Federal $0.00;  Total to be accounted for:  $1,224,885.11; less disbursements $137,439.22; Cash Balance: $1,087,445.89.
CAPITAL OUTLAY Beginning balance: $608,498.54; Add receipts:  Taxes  $2,920.71;  Other local:  0.00;  Federal $0.00.  Total to be accounted for: $611,419.25;  less disbursements $7,785.09;   Cash balance: $603,634.16.
SPECIAL EDUCATION  Beginning balance:  $362,277.19; Add receipts:  Taxes $1,469.07; Other Local:  $0.00;  State $0.00;  Federal $0.00; Total to be accounted for: $363,746.26;  less disbursements $10,481.66;  Cash balance: $353,264.60.
PENSION Beginning balance:  $201,176.82; Add receipts:  Taxes $378.91; Other Local: $0.00;  Total to be accounted for: $201,555.73;  less disbursements $0.00; Cash balance: $201,555.73.
FOOD SERVICE Beginning balance:  $23,450.64; Add receipts:  Pupil receipts $7,684.00;  Adult receipts $313.50;  Interest $1.01;  Other local: $672.40;  State $0.00;  Federal reimbursement $4,578.52;  Total to be accounted for: $36,700.07;  less disbursements $10,333.84; Cash  balance: $26,366.23.
ENTERPRISE FUND #53 Beginning balance:  $32,868.71;  Add receipts:  Other local $1,185.00;   Total to be accounted for:  $34,053.71;  less disbursements $4,179.40;  Cash balance: $29,874.31.
TRUST AND AGENCY Beginning balance:  $34,394.96; Add receipts:   Interest $1.53;  Pupil activities $3,068.77;  Total to be accounted for: $37,465.26;  less disbursements $1,906.47; less correction from December 2015 statement: $10.00; Cash Balance: $35,548.79.
Salaries and benefits for the month of January 2016 were as follows:
General Fund:   $107,131.93
Special Education:  $9,900.20
Enterprise #53:   $4,010.46
Food Service:  $5,268.62
Claims approved:
GENERAL FUND:
A-Ox Welding, Oxygen Cylinder $52.70
AT&T, Cellphone $61.72
Brooks Oil, Fuel Oil $4,800.86
Brown & Saenger    Ink, Cartridges $81.92
City of Woonsocket, Water Service $94.86
D & L Service, Snow Removal Services $615.00
DB Electric, Replace Exit Signs – Lot Lamps and Repairs $2,595.33
Express 2, Gas-Vehicles/Mini-Bus $272.85
Express Stop, Gas-Mini-Bus/Vehicles $425.22
First National Bank, Books/Music/Shop Part-Visa $66.35
Gross, Shane, Reimbursement – Mini Greenhouse Supplies $75.23
Hillyard, Custodian Supplies $684.69
Hinker, Judy, Reimbursement – X-Mas Craft Supplies $20.00
[IMPREST FUND:
Bruce, Jason, Referee – Junior High Games (4) $80.00
Lieber, Craig, Referee – Junior High Games (5) $100.00
Olson, Emily, Referee – Junior High Games (4.5) $90.00
Osborn, Joel, Referee – Girl’s Basketball $100.00
Region Five Vocal Contest, Region High School Contest $49.00
Stroh, Greg, Referee/Mileage-Girl’s Basketball $154.60
US Post Office, Postage Expense $147.00
Less Voided Check – Instrumental Contest, Voided Check – Instrumental Region Five Music -$30.00
Total January Imprest Claims $690.60];
J.W. Pepper & Son Inc., Vocal Music $27.49
K&D Busing Inc., Reg. Route/Co-Curr. Route $13,605.43
KO’s Pro Service, Oil Changes/Belts $109.39
Kroeger, Brett, Reimbursement – Gas-Winterguard $30.46
Local Lumber, Custodian Supplies/Ladder $332.97
McLeods, Calculator $108.14
Menards, Shop Supplies $9.97
Mid-Central Educational Coop, High School On-Line Courses Workshop (3)/Data $710.00
NorthWestern Public Service, Electric Service $4,508.41
Petty Cash, Postage Expense $22.48
Readers Den, Library Books $27.17
Runnings Supply, Inc., Sliding Door Hardware $16.89
Sanborn Central School, Shared Football Coach/Cheer Coach $1,076.12
Sanborn Weekly Journal, Publications $103.48
Santel Communications, Phone/Cable/Internet $276.42
School Specialty, Elementary Headphones $37.29
SD Association of Elementary School Principals, Elementary Principal Conference $100.00
Sign Pro, State Volleyball Banner $258.00
Technology In Education, High School On-Line Course (1) $290.00
VanDenHemel, Jim, Reimbursement – Shop Supplies $37.57
Wessington Springs School, Co-op Football Expense $5,416.56
Wondergrove Learn, Guidance Site License $98.00
Woony Foods, Supplies $474.81
Fund Total: 38,214.38
CAPITAL OUTLAY:
A&B Business Equipment, Copier Lease/Overage $2,189.83
Rews TV & Appliance, 15-Inch Ice Maker $1,686.98
Fund Total: $3,876.81
SPECIAL EDUCATION
Avera St. Lukes, Client Services $634.32
Parent/Guardian, Parent/Guardian Mileage $238.65
Fund Total: $872.97
FOOD SERVICE:
Buhls Dry Cleaning, Laundry Service $20.40
Earthgrains Company, Food $107.08
United Energy/Farmers Alliance, Propane $121.38
Variety Food, Food/Supplies/Dishwasher Rent $5,732.84
Woony Foods, Supplies $32.55
Fund Total: $6,014.25
Chris Selland gave the financial report and updated the Board about the group health insurance situation and the upcoming decisions to be made.   Superintendent Weber updated the Board on the legislative session and House Bill #1182 regarding teacher pay.
He also advised that the work to replace the footboards on the bleachers will take place in April.
The Community Theatre project has fundraised approximately $28,000.00 with one more fundraising event scheduled for February 28th.
The Board is planning to replace the fifth and sixth grade boy’s and girl’s basketball jerseys for next year and also the varsity boy’s uniforms, as they will be due for replacement, according to the uniform rotation schedule.
The mascot issue was discussed with no new information as of yet from the South Dakota High School Activities Association.
Superintendent Weber presented the 2016-2017 school calendar for the Board’s review.
The Wessington Springs School has contacted both Woonsocket and Sanborn Central about meeting to discuss the possibility of co-op opportunities in both academic and athletic endeavors. A meeting has been scheduled for March 7th at 7:00 p.m. in the Woonsocket library with all three schools present. Woonsocket will have two Board representatives attend, so this will not constitute a Board meeting as no quorum will be present. Public input will be scheduled for a later time.
Superintendent Weber also advised that he has been contacted by the State of Michigan requesting permission to use the Woonsocket School’s Crisis Management Plan that is used as a model on the State of South Dakota’s Web site.
Principal Paula Lynch advised that the staff is reviewing plans to relocate some classrooms/offices to allow for the pre-school to move into the elementary building and presented a preliminary floor plan for the Boards review and consideration.
On a motion by Todd Olinger, seconded by Lisa Snedeker, the Board approved Schoenfish, Inc. to perform the 2014-2015 annual school audit.   Motion carried.
On a motion by Darrin Uttecht, with a second by Gary Steichen, the Board entered into executive session at 7:50 p.m. pursuant to SDCL #1-25-2.1 to complete the annual Superintendent’s evaluation.  Motion carried.  The Board returned from executive session at 8:37 p.m.
There being no further business to come before the Board, the February 11th, 2016 regular board meeting of the Woonsocket Board of Education was adjourned at 8:38 p.m. on a motion by Gary Steichen, with a second by Lisa Snedeker.  Motion carried.
JASON WHITE
Chairman
CRYSTAL A. SELLAND
Business Manager

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