Sanborn Central School Board proceedings

Unapproved Minutes - FEBRUARY 8, 2016

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, February 8, 2016 at 7:00 a.m. in the Sanborn Central Conference Room with the following present: Adams, Dean, Olson and Schmit. Others present: Superintendent Whitney; High School Principal Siemsen; Elementary/Middle School Principal Vermeulen; and Business Manager Bechen.  Absent: Enfield.
Pledge of Allegiance.
Motion by Adams, seconded by Dean, all aye, to approve the agenda as amended. Discussion item by Brenda Schmit.
Motion by Schmit, seconded by Dean, all aye, to approve the minutes of the regular board meeting January 15, 2016 as printed.
Visitors to Board Meeting. None.
Motion by Dean, seconded by Schmit, all aye, to approve the Financial Statement and bills.
General Fund balance, January 1, 2016: $320,818.60. Receipts: taxes $9,648.23, penalties/interest $224.78, interest $10.86, other pupil income $91.25, other local income $2,068.33, state fines $1,127.37, state aid $33,115.00, admission $1,514.00, misc. revenue $321.18. Expenditures: $133,229.05. Balance: January 31, 2016 $235,710.55. Invested $25,000. CorTrust Savings balance, January 1, 2016: $209,584.91. Receipts: interest $0.00. Expenditures: $0.00.  Balance, January 31, 2016: $209,584.91.
Capital Outlay Fund balance, January 1, 2016: $938,570.79. Receipts: taxes $5,968.52, penalties/interest $127.02, interest $42.33.  Expenditures: $7,790.40. Balance, January 31, 2016: $936,918.26.
Special Education Fund balance, January 1, 2016: $20,109.08. Receipts: taxes $169.18, penalties/interest $3.51. Expenditures: $18,014.41. Balance, January 31, 2016: $2,267.36. CorTrust Savings balance, January 1, 2016: $1,821.76. Receipts: interest $0.00. Balance, January 31, 2016: $1,821.76.
Pension Fund balance, January 1, 2016: $15,834.80. Receipts: taxes $337.85, penalties/interest $6.99, interest $0.54. Expenditures: $0.00. Balance, January 31, 2016: $16,180.18.
Food Service Fund balance: January 1, 2016 $6,384.46. Receipts: interest $0.54, student lunches $6,028.70, adult lunches $335.50, lunch certification $118.92, federal reimbursement $3,816.45. Expenditures: $10,817.41. Balance: January 31, 2016 $5,867.16.
Enterprise Fund balance, January 1, 2016: $50.15. Receipts: $0.00. Expenditures: $0.00. Balance, January 31, 2016: $50.15.
Scholarship Fund balance, January 1, 2016: $14,669.70. Receipts: interest $0.67. Expenditures: $0.00. Balance, January 31, 2016: $14,670.37.
Peters Scholarship balance: $14,670.37; Nelson Scholarship balance: $0.00.
Trust and Agency Funds balance, January 1, 2016: $47,696.48. Receipts: $5,381.97. Expenditures: $2,063.39. Balance, January 31, 2016: $51,015.06.
Salaries and benefits for the month of February 2016 were as follows:
General Fund: $136,294.66;
Special Education: $18,471.22;
Food Service: $7,575.49.
Claims approved: GENERAL FUND – A & B Business, copies $97.16; A-Ox Welding, cylinder rent $30.44, ag class supply $180.61; Carquest, bus supply $83.56; Chester Area School, online classes tuition $500.00; Clayton’s Repair, bus supply $737.42, car supply $50.00; Days Inn Sioux Falls, football clinic room $54.00; Dept of Revenue, water testing $29.00; DSG, shower repairs $300.44; Eternal Security Products, security camera repair $138.25; Shane Gross, ag shop supply $84.34; Hillyard, janitor supply $386.24;
[IMPREST FUND: Corey Baruth, doubleheader basketball junior varsity referee $55.00; David Eich, doubleheader basketball referee $85.00; Howard High School, region one-act $141.92; Kevin Kingsbury, doubleheader basketball junior varsity referee $55.00; Mark Logan, doubleheader basketball referee/mileage $108.52; Tim McCain, doubleheader basketball junior high referee $40.00; Troy Olson, double header basketball junior high referee $40.00; Region Music Contest, registration $39.50; SDFBCA, football clinic registration $50.00; VISA, vocal music $4.99; Brian Weber, doubleheader basketball referee $85.00];
J.W. Pepper, vocal music $28.49; Menards, janitor supply $29.74; Mid-Central Educational Coop, dial virtual online courses $780.00, dial virtual classes $400.00; Mid-Dakota Technologies, tech support $112.50; Readers Den, guidance books $120.31; Sam’s Club, membership $45.00; Sanborn Weekly Journal, board proceedings $82.62, notice for bids $25.46; Scantron Corporation, achievement series $663.20; Schoenfish & Co., 2014-15 school audit $6,300.00; TC Enterprises, replace ballast $58.32; TIE, two online classes $580.00; United Laboratories, janitor supply $380.70; VISA, air cards $120.03; Wessington Springs, one-third football coach $3,011.34, one-third football supply $2,125.73.
CAPITAL OUTLAY Fund — A&B Business, copier rent two months $1,562.69; Central Electric, electricity $3,449.08; Dawson Construction, three month garbage service $663.75; Farmers Alliance, propane $2,100.15; Hauff Mid-American Sports, volleyball uniforms $1,178.90; Santel Communications, telephone/internet service $225.79; Wessington Springs, one-third jerseys $162.82.
SPECIAL EDUCATION Fund – Huron School District, December tuition $473.79; Mitchell School District, November/December tuition $1,114.80; Reimb December/January mileage $121.80; Walmart, ink cartridges $121.88.
FOOD SERVICE Fund – Arctic Refrigeration, cooler repair $83.54; Card Services, food $165.57, supply $6.00; Darrington Water Conditioning, SS tank $24.00; Dean Foods, milk $363.63; Earthgrains, bread $87.34; Hillyard, supply $372.53; Reinhart Foodservice, food $3,856.74, supply $129.91.
Mrs. Whitney reported on the following:
•    Legislative issues;
•    Parent-Teacher Conferences on February 12th with bonus points awarded to students whose parents attend or arrange a conference via phone or e-mail;
•    Basketball season coming to an end with girl’s basketball districts beginning on February 22nd and boy’s basketball districts on February 29th;
•    Presented a draft copy of next year’s school calendar;
•    Replacing the deck on the north set of bleachers for $5,680.00 while they are here installing the new bleachers on the south side starting the week of April 18th;
•    and Clayton, Troy, and Justin S. will be attending a joint meeting with Wessington Springs and Woonsocket board representatives and superintendents on March 7th to discuss sharing resources.
Mrs. Vermeulen reported on the following:
•    MS Dance/Valentine Coronation on February 11th;
•    Parent-Teacher Conferences;
•    ACCESS testing window is open for ELL students at the Colony;
•    No School on February 15th;
•    Extra Help Day on February 26th;
•    and Marla Feistner and Audra Scheel have started Kids Quest nutrition sessions for fifth and sixth graders.
Mr. Siemsen reported on the following:
•    Seniors took and did well on the National Career Readiness Certificate test on February 4th;
•    Parent-Teacher Conferences;
•    National FFA Week February 21-28th;
•    Vocal Music Contest on February 10th in Kimball;
•    Winterguard competition on February 27th;
•    Extra Help Day;
•    and Group Health Insurance meeting to discuss options for districts, attended by Troy Olson, Gayle Bechen, and Justin Siemsen. Further discussion followed.
Mrs. Whitney gave the school board members a copy of a certificate from ASBSD in recognition of School Board Recognition Week (February 15-19th) and thanked them for all of their hard work and dedication to the district.
Brenda brought up looking into a four-day week as a possible way to save some general fund dollars.
Old Business: None.
New Business:
Motion by Schmit, seconded by Adams, all aye, to approve the resignations due to retirement of Linda (32 years) and Steve (30 years) Whitney effective at the end of their current contracts and thanked them for their dedicated years of service to our district.
Motion by Dean, seconded by Schmit, all aye, to approve the resignation of Tim McCain as Head Track Coach effective immediately.
Motion by Schmit, seconded by Adams, all aye, to approve executive session SDCL 1-25-2(1) to discuss the evaluation of the business manager at 7:57 a.m. Regular session resumed 8:19 a.m.
The next regular Board meeting will be held on Monday, March 14, 2016 at 7:00 a.m. in the Sanborn Central School Conference Room.
Motion by Adams, seconded by Schmit, all aye, to adjourn the meeting at 8:20 a.m.
Gayle Bechen
Business Manager
Troy Olson
Board Chair

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