The Town of Artesian Council met on April 3, 2019, in regular session at the Artesian Community Center. Council Member K. Effling called the meeting to order with Council Member T. King and Finance Officer G. Effling present.  Also present were Tom Fridley and Jason Coenen.

The minutes of the March  6, 2019, meeting were read; motion carried. Financial reports were read; motion  carried s. The following vouchers were presented for the month; motion carried: 

Artesian Fire Department – $125.00

Dawson Construction Inc. – $1,005.52

Candace Danek – $160.00

Gwen Effling – $500.00

Kurt Effling – $160.00

Farmers Elevator – $11.56

Tom Fridley – $280.00

Travis King – $723.09

Muth Electric – $4496.00

Sanborn Weekly Journal – $22.82

South Dakota Department of Revenue – $104.91

South Dakota Municipal League – $35.00

US Post Office – $46.00

USDA – $1,116.00

Town of Artesian – $75.08

Xcel Energy –  $1,176.47

Butler machinery – $2,863.16

Old Business:

Streets – Discussion was held on the streets. Some streets need repair from the winter months. The City will do the mowing of city lots this year. 

Discussion was held on the lagoon. Sewer and garbage billings were discussed.

Discussion about the garbage vendor was tabled until the May meeting.

Discussion was held on the city parks.

Jason Coenen talked to the council about the Mass Notification System. This will be a one-year trial membership, then the board will re-evaluate continued service. Motion by King, carried, to pay $500 for the service for 15 months; watch future city billings for more information.

New Business: 

Drainage on the north end of the city was discussed, and there was discussion on replacing some culverts and drain pipes.  

The West Nile Virus Prevention grant was discussed.

Malt beverage license renewal for the Longbranch was discussed; motion by King, carried, to approve. 

The Commercial Asphalt bid was discussed. 

Oath of Office was tabled until the May meeting. 

Discussion was held on unlicensed vehicles within city limits. Discussion was tabled until the May meeting.

The next regular meeting is scheduled for May 1, 2019, at the Artesian Community Center at 7:30 p.m.

There being no further business, motion by King to adjourn; motion carried.

Gwen Effling

Town of Artesian,

Finance Officer

Kurt Effling

Council Member

Mayor Chada called the meeting to order with Hoffman, Larson, and Meier in attendance. 

A motion was made by Hoffman, seconded by Larson, carried, to approve the March 19th, 2019, minutes as read.

A motion was made by Larson, seconded by Hoffman, carried, to approve the financials as presented.

Old Business: Discussion was held on past due accounts.  

Deputy Coenen visited with the board about mass notifications with AlertSense. 

A motion was made by Larson, seconded by Hoffman, carried, to approve to pay $500.00 towards AlertSense.  

Discussion was held on water issues in the town.  

Discussion was held on past due accounts and certified letters that were mailed out. 

Discussion was held on the warning siren. It has been ordered from VanTek and is scheduled to arrive by the end of the week. Mayor Chada is going to contact TK Electric about scheduling to have it installed. 

T. Hoffman visited with the board about a couple of suggestions for the community center kitchen.

Discussion was held on the VanDiest Mosquito workshop. Ed Hoffman is planning to attend.  

New Business: Discussion was held on the water sample report.  

The board went over past due accounts.

Discussion was held on street lights that are not working. Angie sent information to Northwestern on which poles were not working and needed to be fixed. 

Dawson Construction is back in town working on blading streets.  

Letcher Summer Youth is planning to put in pavers by the concession stand at the ball park. 

Discussion was held on dumpster days. Miedema is going to be called to deliver them on April 24th and pick them up on May 8th.  

Santel Communications is hooking up fiber optics for the Finance Office, lift station, and the Community Center on April 4th. 

The board went over Census Bureau information.  

Discussion was held on the warning siren. The warning siren is now at the finance office. TK Electric has been contacted and is working with East River Electric on when they can bring the pole and TK Electric can hook the siren up. The completion date is planned to be around May 15th.  

A motion was made by Chada, seconded by Larson, carried, to approve the purchase of the pole for the warning siren from East River Electric.  

A motion was made by Hoffman, seconded by Larson, carried, to approve the following claims for payment:

General And Water/Sewer: Quill – $118.20 – Office Supplies, Department of Health – $15.00 – Water Samples, Ed Hoffman – $812.03 – Trustee Wages/Lost Time, Angela Meier – $713.12 – Finance Officer Wages, Davison Rural Water – $3,138.15 – Water Used, Santel Communications – $332.34 – Office Phone – $48.82, Office Internet – $66.58, Community Center Phone – $45.44, Community Center Internet – $50.08, Water/Sewer Phone – $77.02, Lift station-Phone-$44.40, NorthWestern Energy – $912.04 Electric: Community Center – $144.72, Rossy Park – $24.86, Lagoon – $15.00, Street Lights – $444.54, Lift station – $77.26, Water Valve – $10.73, Water Plant – $187.17, Jim Fridley – $184.70 – Water Supt Wages, Mark Chada – $1,157.25 – Mayor Wages/Lost Time, Michael Hoffman – $73.88 – Water Meter Reader Wages, Miedema Sanitation – $18.00 – Garbage Removal.

The next board meeting will be held on April 17th, 2019, at 7:00 p.m.

Angie Meier

Finance Officer

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, April 8, 2019, at 5:00 p.m. in the Sanborn Central Conference room with the following present: Adams, Dean, Enfield, Schmit, and Spelbring. Others present were Superintendent Siemsen, Elementary/Middle School Principal Vermeulen, and Business Manager Bechen.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None. 

Motion by Enfield, seconded by Adams, all aye, to approve the agenda as printed.  

Motion by Schmit, seconded by Spelbring, all aye, to approve the minutes of the regular board meeting March 11, 2019, as printed. 

Motion by Adams, seconded by Enfield, all aye, to approve the Financial Statement and bills. 

General Fund balance, March 1, 2019: $243,868.28. Receipts: taxes $38,685.47, penalties/interest $22.21, interest $51.24, other pupil $17.90, other local income $3.50, state fines $826.93, state aid $49,577.00, bank franchise $3,917.99, perkins reimbursement $52.50. Expenditures: $148,961.46, manual journal entry $5.00.  Balance, March 31, 2019: $188,056.56. CorTrust Savings balance, March 1, 2019: $50,247.71. Receipts: interest $37.17. Expenditures: $0.00. Balance, March 31, 2019: $50,284.88. 

Capital Outlay Fund balance, March 1, 2019: $936,956.51. Receipts: taxes $3,474.19, penalties/interest $15.87, interest $283.36, donation $3,000.00. Expenditures: $5,358.07. Balance, March 31, 2019: $938,371.86.

Special Education Fund balance, March 1, 2019: (2,105,69). Receipts: taxes $9,092.86, penalties/interest $2.73. Expenditures: $23,899.11. Balance, March 31, 2019: $(16,909.21).  

Pension Fund balance, March 1, 2019: $0.00. Receipts: $0.00. Expenditures: $0.00. Balance, March 31, 2019: $0.00.

Food Service Fund balance, March 1, 2019: $(2,057.05). Receipts: student meals $8,022.60, adult meals $472.50, ala carte $651.20, meal certification $125.70, federal reimbursement $3,533.14. Expenditures: $12,186.03. Balance, March 31, 2019: $(1,437.94).

Enterprise Fund balance, March 1, 2019: $16,280.03. Receipts: interest $4.75, preschool tuition $2,625.00. Expenditures: $3,542.63. Balance, March 31, 2019: $15,367.15.

Trust and Agency Funds balance, March 1, 2019: $71,873.34. Receipts: $6,026.67. Expenditures: $8,808.12. Balance, March 31, 2019: $69,091.89.

Scholarship Fund balance, March 1, 2019: $11,697.63. Receipts: interest $1.49, Nelson contribution $500.00. Expenditures: $0.00. Balance, March 31, 2019: $12,199.12. Peters Scholarship balance: $11,699.12, Nelson Scholarship balance: $500.00.

Salaries and benefits for the month of April 2019 were as follows:

General Fund: $131,980.60; 

Special Education: $19,029.84; 

Food Service: $7,984.47; 

Enterprise: $3,718.04.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $30.87; Arctic Refrigeration, Inc., freezer repair $238.22; Brooks Oil Co., propane $2,133.25, #1 diesel $1,828.20, #2 diesel $2,708.48, gas $2,685.25; Carquest Auto Parts, bus supply $32.98; Clayton’s Repair, four bus tires $590.72; CorTrust visa, air cards $120.03, middle school mileage $131.95, middle school supply $30.00, high school supply $50.00; Country Pumper, track supply $12.58; Dakota Recognition, honor cords $99.45; Department of Health, water testing $15.00; Direct Digital Control, heater repair $4,279.53; Heartland Paper, janitor supply $1,408.73; Hoffman Digging & Well Repair, 2x septic pump $614.60, well filter service 125.00;

[IMPREST: Breanne Brandenburg, senior project judge $75.00; Creative Printing, girls basketball 281 plaques $70.00, boys basketball 281 plaque $28.00; Tessa Hertel, senior project judge $75.00; Pierre School District, boys basketball SoDAK loss $183.24; Morgan Taft, senior project judge $75.00];

Josten’s, middle school diplomas $140.62, high school medals $53.59; K&D Busing, February/March shared buses $2,514.75; Kieffer Oil, tire repair $19.00; Menards, ag supply $17.84, high school supply $27.98, janitor supply $11.64; Mid-Dakota Technologies, March tech support $140.00; Ramkota Hotel, athletic director conference room $200.00; Sanborn Central Food Service, meals six judges $25.50; Santel Communications, phone/fax $215.15; TC Enterprises, rewire new steam table $156.19; Mark VanOverschelde, postage $75.70; Walmart, superintendent printer $84.00.

CAPITAL OUTLAY Fund — A&B Business, copier rent $899.87; WordWare, lunch software license $1,236.00.   

SPECIAL EDUCATION Fund – Behavior Care Specialists, March tuition services $6,242.00; March 2019 mileage $189.00;

[IMPREST FUND: Cortrust visa, conference registration – Sanderson and McClane $200.00].

FOOD SERVICE Fund – Card Services, food $49.49; Child/Adult Nutrition, processed commodity $1,970.90; Darrington Water, SS tank $24.00; Dean Foods, milk $420.54; Earthgrains Baking, bread $91.72; Reinhart Foodservice, food $2,976.46, supply $272.82; Walmart, supply $14.33; Woony Foods, food $10.44. 

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following:

•Prom was held on April 6th. 

•All spring activities are in full swing, but many have been slowed by the residuals from the winter storms. 

•Smarter Balanced testing has begun. Mrs. Vermeulen continues to spearhead the organization and administration of these tests. 

•The gym floor will be refinished starting the end of May. 

•Sanborn Central Soccer has begun. 

•Students will attend school on April 22th and April 26th as make up for snow days. Also, we will have a regular school day on May 14th and finish the year on May 15th at 10:00 a.m. to address the snow days. 

•Preschool Screening will take place on May 3rd. 

•CBH Conference will remain an academic conference, holding the oral interp and academic festival.     

Mrs. Vermeulen reported the following: 

•Congratulations, Mrs. Farmer and the GEO-Challenge group, who competed in Minneapolis and received second place in the competition. 

•The cancer tournament will be held at Sanborn Central next year November 17th.

Discussion Items: Updating policies in the handbook.  

Old Business: None.

New Business: Motion by Schmit, seconded by Adams, all aye, to approve the resolution to join the South Dakota High School Activities Association.

Motion by Enfield, seconded by Spelbring, all aye, to approve the resignation of Connie VanOverschelde from the position of paraprofessional effective at the end of the 2018/2019 school year. The board thanks her for the 18 years of dedicated service at the Upland Colony school.

Motion by Enfield, seconded by Adams, all aye, to call a recess at 5:20 p.m. Regular session resumed at 5:27 pm.

Motion by Adams, seconded by Schmit, all aye, to go into executive session SDCL 1-25-2(4) for negotiations at 5:28 p.m. Regular session resumed at 8:44 pm.

Regular Board meeting will be held on Monday, May 13, 2019, at 7:00 p.m. in the Sanborn Central School Conference Room.

Motion by Adams, seconded by Spelbring, all aye, to approve adjournment of meeting at 8:45 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair