Sanborn County Commissioners met in regular session on Tuesday, June 18, 2019, at 9:00 a.m. with Chairman Jeff Ebersdorfer presiding. Other members present were: Steve Larson, Ray Ohlrogge, Gary Blindauer, and Paul Larson. Also present was Auditor Diane Larson. Motion by Ohlrogge, seconded by Blindauer, to approve the minutes as presented. All ayes. Motion carried. 

HIGHWAY

Stacy Mendenhall, Highway Superintendent, and Sheri Kogel, Administrative Assistant, met with the board.  Kogel presented a funding agreement with the State of South Dakota for $168,770.53 to replace or rehabilitate bridges classified in poor condition and are on the list compiled by the state. Motion by P. Larson, seconded by S. Larson, to enter this agreement. All ayes. Motion carried.

WEED BOARD

Motion by Blindauer, seconded by Ohlrogge, to meet as The Weed Board. All ayes. Motion carried. Several of the townships have been sprayed. County ditches are being worked on.  

MITCHELL REGIONAL AMBULANCE

Ken Stach, Clay Amick, Andy Ettswold, and Wes Stekl representing the Letcher Fire Department met with the board to discuss coverage in Sanborn County with the Mitchell Regional Ambulance.  Stach will be in touch with the Mitchell Regional Ambulance with some questions that need to be answered.  

RURAL ATTORNEY RECRUITMENT

Kelly Knaan met with the board to clarify some of the information given to the board previously.

DRUG TASK FORCE

Auditor Larson presented the joint powers agreement with the James Valley Multi-Jurisdictional Drug Task Force. The purpose of this is to create a force to combine and coordinate law enforcement investigative services with the counties of Aurora, Davison, Hanson, and the City of Mitchell. This agreement will begin on April 1st of 2019 and continue for one year.  Motion by Blindauer, seconded by P. Larson, to enter into the agreement. All ayes. Motion carried.

Motion by Ohlrogge, seconded by Blindauer, to pay the following bills. All ayes. Motion carried.

South Dakota Association of County Officials, Mod and Preservation $90.00

State Treasurer, Monthly Remittance $47,659.56

Towns, Townships, Schools, T&C, James River Water, Monthly Disbursement $274,836.21

William Pitz, Taxes in Trust $687.05

A-Ox Welding Supply, Oxygen Cylinders $123.77

SYNCB/Amazon, Supplies $188.62

AmeriPride Services, Laundry $263.25

AT&T Mobility, Cell Phone $57.88

Beadle County Sheriff, Prisoner Care $1,520.00

Beadle County Treasurer, Veteran Service Officer $1,875.00

Beck Ace Hardware, Supplies $13.99

Bound Tree Medical, Supplies $160.38

Brooks Oil Company, Fuel $2,347.28

Butler Machinery, Supplies $1,833.33

Butler Machinery, Road Grader Payment $61,527.46

Tom Carda, Mileage $58.80

Central Electric, Electricity $274.01

Douglas M Dailey, Court Appointed Attorney Fees $427.00

Dakota Counseling/Stepping Stones, Quarterly Support $625.00

Dakota Two Way, Supplies $131.40

Davison County Sheriff Office, Prisoner Care $665.00

Dawson Construction, Garbage $240.90

Double D Body Shop, Glass Repair $370.00

Express 2, Fuel $67.53

Farmers State Bank, Subpoenaed Documents $58.70

Farnams Genuine Parts, Supplies $232.19

Wayne Feistner, Oversize $576.00

First National Bank Omaha, Supplies $502.46

John Deere Financial, Supplies $33.30

Nyla Kappel, Supplies $99.86

Karl’s, Clean Air Conditioners $150.00

KO’s, Repairs $1,010.24

Lewis Drug, Medicine for Inmate $26.39

Local Lumber, Supplies $365.25

Mack Metal Sales Inc., Iron $146.40

Mitchell Clinic LTD, Prisoner Care $119.00

NorthWestern Energy, Electricity $42.01

Office Peeps Inc., Supplies $342.51

Physicians Claim Company, Monthly Fees $388.30

Pennington County Jail, Prisoner Transport $42.90

Pharm Chem Inc., Analysis $28.55

Pheasantland Industries, Supplies $55.36

Postmaster, Stamps $55.00

Sanborn County Ambulance, Meals $41.96

Santel Communications, Phone, Internet, Tech Support $2,545.11

Satellite Tracking, GPS for Prisoner $45.55

Spencer Quarries, Rip Rap $583.20

Sanborn Weekly Journal, Publishing $123.51

Travis Coulthard, Repairs $421.16

TMDE Calibration Labs, Diagnotics $215.06

Transource Truck & Equipment, Repairs $1,838.67

Tremco Products, Anti-Theft System $123.35

Waste Management, Garbage $316.53

Woony Foods, Supplies $153.99

There being no further business, motion by S. Larson, seconded by P. Larson, to adjourn the meeting.  All ayes.  Motion carried.  The next regularly scheduled meeting is Tuesday, July 2, 2019.  

Diane LarsonSanborn County Auditor

Jeff Ebersdorfer

Chairman of the Board, 

Sanborn County

The School Board of Sanborn Central School District 55-5 met in regular session on Wednesday, June 5, 2019, at 7:00 p.m. in the Sanborn Central Conference room with the following present: Clayton Dean, Justin Enfield, Brenda Schmit, and Gary Spelbring Jr. Others present Superintendent Justin Siemsen, and Business Manager Gayle Bechen. Absent Curtis Adams.

Pledge of Allegiance was recited.

Visitors to Board Meeting: Cindy Chance.

Motion by Enfield, seconded by Spelbring, all aye, to approve the agenda as amended. Add: New Business 80. Approve Technology Support 2019-20; 81. Executive Session SDCL 1-25-2(4) for personnel. Move Adjournment to 82. Correction: 78-2018-2019. Approve the SPED Comprehensive Plan for 2018-2019; should read Approve the SPED Comprehensive Plan for 2019-2020.  

Motion by Schmit, seconded by Enfield, all aye, to approve the minutes of the regular board meeting May 13, 2019, as amended. In Visitors to Board Meeting: Remove On behalf of the SC Booster Club, it should read: Jeremy Uecker, Steve Larson, and Tambi Wormstadt discussed the bathroom at the football field and the potential for a joint building expansion with the 4-H complex. 

Motion by Schmit, seconded by Spelbring, all aye, to approve the Financial Statement and bills. 

General Fund balance, May 1, 2019: $162,360.56. Receipts: taxes $474,318.93, penalties/interest $29.38, interest $123.77, other pupil $114.30, other local income $3.00, state fines $1,235.71, state aid $49,577.00, admission $76.65, yearbook $974.00, donations $343.75, Wessington Springs School, shared sports and teacher $6,714.07, Woonsocket School, shared sports $10,062.82, medicaid $1,415.92.  Expenditures: $176,584.78, manual journal entry/voided check $125.65.  Balance, May 31, 2019: $530,639.43. CorTrust Savings balance, May 1, 2019: $50,284.88. Receipts: interest $0.00. Expenditures: $0.00.  Balance, May 31, 2019: $50,284.88. 

Capital Outlay Fund balance, May 1, 2019: $942,449.34. Receipts: taxes $35,280.67, penalties/interest $7.03, interest $229.49. Expenditures: $899.87. Balance, May 31, 2019: $977,066.66.

Special Education Fund balance, May 1, 2019: $(25,758.70). Receipts: taxes $105,939.33, penalties/interest $0.46, interest $12.52, medicaid $118.00. Expenditures: $27,092.41. Balance, May 31, 2019: $53,819.20.  

Food Service Fund balance, May 1, 2019: $(4,453.13). Receipts: student meals $6,245.04, adult meals $615.47, ala carte $1,453.16, meal certification $157.98, federal reimbursement $4,846.61. Expenditures: $12,595.76. Balance, May 31, 2019: $(3,730.63).

Enterprise Fund balance, May 1, 2019: $13,527.24. Receipts: interest $2.58, preschool tuition $125.00. Expenditures: $3,327.33. Balance, May 31, 2019: $10,327.49.

Trust and Agency Funds balance, May 1, 2019: $62,942.28. Receipts: $4,797.93. Expenditures: $3,816.65. Balance, May 31, 2019: $63,923.56.

Scholarship Fund balance, May 1, 2019: $12,200.72. Receipts: interest $1.38. Expenditures: $0.00. Balance: May 31, 2019: $12,202.10. Peters Scholarship balance: $11,702.10, Nelson Scholarship balance: $500.00.

Salaries and benefits for the month of June 2019 were as follows: 

General Fund: $143,127.18; 

Special Education: $17,033.24; 

Food Service: $7,189.27; 

Enterprise: $3,890.28.

Claims approved: GENERAL FUND – Carquest Auto Parts, bus supply $23.98; Conrad Repair, plumbing repair $81.81; CorTrust visa, air cards $120.03; Farmers Elevator, janitor supply $33.33; Harlow’s Bus Sales, bus supply $53.47; Hartford Steam Boiler, boiler certificate fee $45.00; Heartland Paper, janitor supply $731.12;

[IMPREST: CorTrust visa, conference room – Vermeulen $260.98; Elkton Public School, region 4B track loss $190.05; Howard Wood Dakota Relays, entry fee $100.00; Nepstad’s Flowers & Gifts, middle school graduation flowers $69.75; Sanborn Central, state track meals $405.00; Southeast Area Cooperative, conference registration $185.00]; 

Josten’s, academic patches $441.49; Kormanagement Services, drug testing $302.13; McLeod’s, election supplies $76.05; Menards, football field supply $32.98, janitor supply $41.18, elementary supply $14.72, district vehicle supply $6.96; Mid-Dakota Technologies, May tech support $140.00; Nasco, ag equipment 845.95; NationWide, crime bond $108.00, public official bond $175.00; North Central Seed Company, grass seed $175.00; Paragon Ridge Perkins Consortium, membership fee $225.00; Public Health Laboratory, water testing $15.00; Santel Communications, phone/fax $211.08; South Dakota Football Coaches Association, membership – Flatten $20.00; South Dakota High School Coaches Association, membership – Flatten $40.00; Sherwin Williams, paint $407.96; Sportboardz, update boards $59.00; Sun Gold Sports, reading awards $11.50; Track and Field Coaches Association, membership – Flatten $20.00; Walmart, middle school supply $22.92; Woonsocket School, shared instructional staff $91,491.70, shared coaching staff $24,532.62; Woony Foods, janitor supply $3.27, preschool screening supply $9.11; Zipgrow, ag growing bundle $5,659.97.

CAPITAL OUTLAY Fund — CorTrust visa, weights $1,233.90; Gravana LLC, curriculm license $390.00; 

[IMPREST: CorTrust visa, table/shelf $100.10].   

SPECIAL EDUCATION Fund – Behavior Care Specialists, May tuition services $6,242.00; May 2019 mileage $189.00; Houghton Mifflin Harcourt Publishing, battelle development test $99.13; James Valley Education Co-op, psychology service $1,625.00, physical therapy service $2,500.00, occupational therapy service $3,625.00; Special Education administrative service $4,250.00.

FOOD SERVICE Fund – Card Services, food $30.53; Dean Foods, milk $227.18; Hunter, Robin, close account $32.95; Reinhart Food service, food $64.45, supply $44.71; Walmart, supply $11.72, food $62.40; Woony Foods, food 55.64. 

ENTERPRISE Fund – 

[IMPREST: Southeast Area Cooperative, conference registration $185.00].

Motion by Enfield, seconded by Schmit, all aye, to approve supplemental budget resolution #1 to 2018-19 budget. General Fund: colony salary $4,450.00; high school shared services $19,840.00; Title I middle school salary $3,690.00; high school principal salary $8,160.00; elementary/middle school principal salary $4,600.00; football shared services $4,120.00; volleyball shared services $1,820.00; trans co-curricular leased buses $2,620.00; band supply $1,280.00; vo ag equipment $6,980.00; co-curricular shared services $18,370.00. Means of Finance General Fund surplus cash: $75,930.00. Capital Outlay: high school desks/tables $4,640.00; library desks/software $7,500.00; superintendent administrative software $3,880.00; co-curricular desks/equipment $10,150.00. Means of Finance Capital Outlay surplus cash: $26,170.00. Special Education: day home and community based services $10,550.00; special education co-op service $6,950.00; transportation mileage $270.00. Means of Finance Special Education surplus cash: $17,770.00. Enterprise Fund: drivers education shared services $600.00. Means of Finance Enterprise Fund surplus cash: $600.00.

Mr. Siemsen reported on the following: 

•Graduation went well; 

•Mrs. Vermeulen, Laura, and Mary have completed their contracted year; 

•School Summer hours are 9 a.m. – 2 p.m., closed Friday; 

•Track and Golf teams finished their seasons well. Special Congratulations to Katie Schmit for being the first golfer in school history to make the state golf meet.

•The maintenance crew has begun waxing the classrooms, and Mr. Flatten is painting; 

•The gym floor redo is underway; and 

•A number of students will be accompanying Siemsen to Washington DC from June 27 – July 1st through World Classrooms.      

Discussion Items: None.  

Old Business: Motion by Schmit, seconded by Enfield, all aye, to approve the transfer of funds from Capital Outlay to General Fund per SDCL 13-16-6 in the amount of $19,027.57.

New Business: Motion by Enfield, seconded by Spelbring, all aye, to approve the SPED Comprehensive Plan for 2019-2020.

Motion by Spelbring, seconded by Enfield, all aye, to approve transfer of funds from General Fund to Food Service Fund in the amount of $19,500.00.

Motion by Enfield, seconded by Spelbring, all aye, to approve Technology support for 2019-2020 school year with David Lehr. Brenda Schmit, abstained from voting. 

Motion by Enfield, seconded by Spelbring, all aye, to go into executive session SDCL 1-25-2(4) for personnel at 7:52 p.m. Regular session resumed at 8:03 p.m. 

Sanborn Central Staff Contracts 2019-2020: Administration: Gayle Bechen, business manager $43,686; Justin Siemsen, superintendent/high school principal $75,446, high school yearbook advisor $2,000; Connie Vermeulen, elementary/middle school principal $60,215, middle school student council advisor  $300; Certified Staff: Nikki Dawson, middle school teacher $39,156; Jenny Easton, vocal music teacher $41,611 (shared), Pk-12 extra vocal events $2,555 (shared), travel $1,000 (shared); Marci Farmer, middle school science-health/elementary computer teacher $43,146; Susan Farrell-Poncelet, middle school/high school teacher $40,281, oral interpretation advisor $1,200, prom advisor $1,500; Corey Flatten, high school teacher $40,486, Woonsocket/Wessington Springs/Sanborn Central co-op assistant football coach $2,955 (shared), SCW co-op head track coach $3,150 (shared); high school student council advisor $700, powerlifting/weight room advisor $2,100, senior project advisor $550; Rachael Foster, colony teacher $43,763, one additional level $2,000; John Harless, colony teacher $41,713, one additional level $2,000; Jeannette Knigge, colony teacher $41,467, two additional levels $4,000, summer school $20 per hour; Jennifer Larson, elementary teacher $44,740; Tim McCain, middle school/high school math/physical education teacher $44,740, SCW co-op head girls basketball coach $3,800 (shared), SCW co-op seventh/eighth grade track coach $1,700 (shared), district athletic director $4,300; Kelly McClane, speech therapist $46,786 (shared), travel $1,000 (shared), summer school $20 per hour; Jenna Miller, elementary teacher $39,156, high school play/one act advisor $1,700; Robin Moody, elementary teacher $43,513, SCW co-op junior varsity girls basketball $2,850 (shared); Tracy Moody, high school teacher $45,559, SCW co-op assistant volleyball coach $2,850 (shared), National Honor Society advisor $700, senior project coordinator $550; Krista Moore, elementary teacher $43,146; Jill Reimer, elementary teacher $46,377; Jessica Ronning, ag teacher $39,360 (shared), extended days ag teacher $3,298.35 (shared), FFA advisor $3,475 (shared); Paula Sanderson, K-12 special education teacher $45,149, summer school $20 per hour; Cheryl Schmit, elementary teacher $45,149; Kim Sevareid, preschool teacher $40,648; Kayla Vetter, Title I teacher $39,565; Megan Wilson, high school teacher $41,406, SCW co-op assistant volleyball coach $2,850. Classified Staff: Mary Ackman, administrative assistant $17.28 per hour; Shawna Baysinger, special ed para – colony $13.10 per hour; Laura Conrad, head cook-manager $30,900; Wanda Effling, district para $14.63 per hour; Jolene Enfield, librarian aide $16.59 per hour; Corey Flatten, summer custodian $14.75 per hour; Vickie Fox, district para $15.19 per hour; Gary Goudy, bus driver $18,910.80, bus maintenance $5,358.06; Grant Goudy, bus driver $16,800; Judy Hemminger, bus driver $18,910.80; Laura Licht, special education/district para $12.23 per hour; Tina Luthi, dishwasher/cook helper/janitor helper $15.97 per hour; Kate Schelske, bus driver $15,359.77; Mark Seitz, cleaning custodian $32,393.50; Rita Trebil, summer custodian $16.50 per hour, special education paraprofessional $14.87 per hour; Ashly Uecker, special education paraprofessional $15.65 per hour; Mary Unterbrunner, assistant cook $15.97 per hour; Mark VanOverschelde, school maintenance $5,000.00; Gary Willman, bus driver $13,342.62; Vicki Zellmer, custodian $12.74 per hour.

Regular Board meeting will be held on Monday, July 15, 2019, at 7:00 p.m. in the Sanborn Central School Conference Room.

Motion by Schmit/Spelbring, all aye, to approve adjournment of meeting at 8:04 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

Mayor Mark Chada called the meeting to order with Ed Hoffman, Angie Larson, and Angie Meier in attendance. 

A motion was made by Hoffman, seconded by Larson, carried, to approve May 7th, 2019, minutes as read.

A motion was made by Larson, seconded by Hoffman, carried, to approve the financials as presented.

Old Business: The Board went over water sample reports. 

The Drinking Water Certificate of Achievement Award was received from the Department of Environment and Natural Resources. The South Dakota of Department of Environment and Natural Resources announced that the Town of Letcher Public Water System and the System’s Operation Specialists have been awarded a Drinking Water Certificate of Achievement Award. To qualify for the award they have to follow the requirements for 2018: Compliance Monitoring and Reporting, Drinking Water Standards, and Certification Requirements.  

The Board went over past due accounts. 

FEMA paperwork has been filled out and sent in.  

A quote from Bechen Fencing was received to fix the fence at the Community Center Park. A partial part of the fence had to be removed to install the new warning siren. A gate will be installed in that area.

A motion was made by Larson, seconded by Hoffman, carried, to approve to have Bechen Fencing fix the fence/gate.  

The electricity and the water have been turned back on at the ball park for baseball/softball season. 

The warning siren has been installed.

Appoint Municipal Officials:

A motion was made by Larson, seconded by Hoffman, carried, to elect Mark Chada as Mayor.  

Mayor: Mark Chada

Trustee: Ed Hoffman

Trustee: Angie Larson

Discussion was held on the town purchasing a tractor for the town. Discussion was held on getting a loan from the USDA or doing financing through John Deere.  John Deere offers a better interest rate.

A motion was made by Hoffman, seconded by Larson, carried, to approve to purchase a tractor from C & B Equipment in Mitchell.  The financing will be done through John Deere Financial.  

Discussion was held also on different types of programs the USDA has for grant options and loans.  

USDA has a grant and loan option for street improvements/culverts.  Discussion on this will be held at a later time.  

New Business: 

Discussion was held on past due accounts.

Discussion was held on replacing light bulbs on some of the poles at the ball park. TK Electric will be replacing lights bulbs that need to be replaced.  

A motion was made by Hoffman, seconded by Larson, carried, to approve the following claims for payment: 

GENERAL AND WATER/SEWER: Menards – $143.46 – Ball Park Supplies, Wellmark Blue Cross Blue Shield – $2,242.25 – Health Insurance, Davison Rural Water – $2,202.90 – Water Used, Menards – $32.25 – Supplies for the grounds, Morgan Theeler LLP – $127.80 – Professional Fees, Quill – $381.25 – Cleaning Supplies for Community Center, Mark Chada – $1,074.91 – Lost Time, Ed Hoffman – $212.61 – Reimbursement for Spraying Supplies Purchased, TK Electric – $1,778.13 – Installation of Warning Siren. 

The next board meeting will be held on June 4th, 2019, at 7:00 p.m.

Angie Meier

Finance Officer