The School Board of Sanborn Central School District 55-5 met in regular session on Monday, September 9, 2019, at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Curtis Adams, Clayton Dean, Justin Enfield, Brenda Schmit, and Gary Spelbring. Others present Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen, and Business Manager Gayle Bechen. 

The Pledge of Allegiance was recited.

Visitors to Board Meeting: Class of 2020 representatives Samantha Dean and Katie Schmit on senior privileges.

Motion by Adams, seconded by Spelbring, all aye, to approve the agenda as amended. Additional New Business: 20 – 2019/2020 Approve Senior Privileges; and 21 – 2019/2020 Adjournment. 

Motion by Schmit, seconded by Adams, all aye, to approve the minutes of the regular board meeting August 12, 2019, as printed.

Motion by Adams, seconded by Enfield, all aye, to approve the Financial Statement and bills. 

General Fund balance, August 1, 2019: $435,616.91. Receipts: taxes $4,162.99, penalties/interest $484.01, interest $120.15, other pupil $143.59, other $1.00, state fines $464.15, state aid $53,827.00, admission $900.00, gross receipts telephone $31,635.04, US fish and wildlife rev share $91.28, title $11,061.00, REAP $5,135.00, medicaid $1,259.86, manual journal entry/voided check $442.10.  Expenditures: $147,268.14.  Balance, August 31, 2019: $398,075.94. CorTrust Savings balance, August 1, 2019: $50,322.49. Receipts: interest $0.00. Expenditures: $0.00. Balance, August 31, 2019: $50,322.49. 

Capital Outlay Fund balance, August 1, 2019: $924,026.29. Receipts: taxes $324.97, penalties/interest $41.27, interest $261.02, booster donation $3,341.62. Expenditures: $64,711.85. Balance, August 31, 2019: $863,283.32.

Special Education Fund balance, August 1, 2019: $97,087.40. Receipts: taxes $976.92, penalties/interest $124.03, interest $29.00, medicaid $105.00, 611 flow through $13,405.00, 619 preschool $605.00. Expenditures: $17,569.51. Balance, August 31, 2019: $94,762.84. 

Food Service Fund balance, August 1, 2019: $6,044.84. Receipts: interest $4.15, student meals $8,983.76, adult meals $234.50, ala carte $1,454.25. Expenditures: $6,233.73. Balance, August 31, 2019: $10,487.77.

Enterprise Fund balance, August 1, 2019: $1,099.87. Receipts: preschool tuition $3,775.00. Expenditures: $3,958.87. Balance, August 31, 2019: $916.00.

Trust and Agency Funds balance, August 1, 2019: $68,017.42. Receipts: $171.65. Expenditures: $2,309.72. Balance, August 31, 2019: $65,879.35.

Scholarship Fund balance, August 1, 2019: $10,704.94. Receipts: interest $1.31, contributions $0.00. Expenditures: $0.00. Balance, August 31, 2019: $10,706.25. Peters Scholarship balance: $10,706.25; Nelson Scholarship balance: $0.00.

Salaries and benefits for the month of September 2019 were as follows:

General Fund: $135,692.65; 

Special Education: $14,225.60;

Food Service: $7,858.51;

Enterprise: $4,023.14.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $33.54; Arctic Refrigeration, cooler/freezer repair $826.37; Associated School Boards of South Dakota, joint convention registration fee $740.00; Auto Glass Express, suburban windshield $295.00; Brooks Oil Company, 800 gallon gas $2,136.00, 800 gallon diesel $1,892.00; Carquest, bus supply $242.08; Carr Chiropractic Clinic, driver physical $115.00; Conrad Repair, LLC, water fountain repair $213.12; CorTrust, air cards $120.03, Superintendent supply $28.72, janitor supply $10.65, football postage $19.15, business office supply $21.11; Country Pumper, sports ice $12.58, inservice meals $240.00;  Daktronics, Inc., football supply $50.00;  Dauby’s Sports Center, volleyball supply $508.26, boys basketball supply $63.00, girls basketball supply $165.00; Nikki Dawson, mentoring mileage $58.80; Lanette Dean, reimburse fingerprints $43.25; Angie Fridley, reimburse lost library book $10.79; Hoffman Digging & Well Repair, pumped four tanks $612.08; Horizon Health Care, bus physical $213.00;

[IMPREST FUND: Shawna Baysinger, volleyball tournament line judge $100.00; Tyler Currey, football referee $125.00; Tim Dockendorf, football referee $125.00; Craig Falor, football referee $125.00; Ed Fiegen, football referee/mileage $198.92; Hanson School District, volleyball tournament fee $135.00; J. Casas & Association, inservice books $100.00; Jim Materese, football referee $125.00; Mark Seitz, television $45.00];

K&D Busing, shared sports busing $452.42; Menards, football field supply $128.90, elementary supply $25.49, high school supply $25.49, middle school supply $25.49, superintendent supply $3.99; Mid-Dakota Technologies, August tech support $150.00; Midwest Fire & Safety, semi-annual kitchen inspection $149.50, annual maintenance/recertification extinguishers $120.50, two extinguishers/parts $197.50; Parker School District, superintendent dues $60.00; Public Health Lab, water test $15.00; Quill Corp, ink cartridges $1,223.09, business office supply $30.84; Ramada Inn, joint convention rooms $1,056.00; Sanborn Central Food Service, back to school meal $314.41; Sanborn Weekly Journal, back to school ad $67.50, board proceedings $85.18; Santel Communications, phone $378.19; School Mate, middle school planners $76.80; School Specialty, middle school supply $104.41, elementary supply $910.84, high school supply $414.44, colony supply $939.38, library supply $36.96, elementary/middle school principal supply $20.14; South Dakota Council Teachers of English, conference registration $80.00; South Dakota High School Activities Association, nf news/postage $131.00, journalism dues $30.00, st. press pass $25.00; South Dakota Association for Career and Technical Education, ag conference registration $582.00; Tessiers, repair three air-conditioning units $349.27; United States Postal Service, stamped envelopes $987.85; Voyager Sopris Learning, elementary dibnext scores $52.95; Walmart, chorus supply $9.48; Wheelco, bus supply $418.64; Steven Whitney, bus inspections $450.00. 

CAPITAL OUTLAY Fund — A&B Business, August copier rent $899.87; ABDO, library books $836.70; Central Electric, new mini split $2,066.78; CorTrust, three shelving units $511.29; DB Electric, concessions/bathroom stadium $3,072.38; Fink Plumbing, concessions/bathroom stadium $5,062.96; Fridley Construction, mount counters/partitions/shelves $856.80; Houghton Mifflin, Harcourt Publishing, colony math textbooks $7,856.12, elementary math textbooks $14,212.91; K-Log, library oodles $737.88, library chairs $320.00; Mackin Educational Resources, library books $2,022.64; McGraw-Hill, high school civics textbooks $1,370.47; School Specialty, middle school furniture $2,484.71, high school calculators $1,592.81, colony books $135.91, elementary furniture $645.09.   

SPECIAL EDUCATION Fund – Behavior Care Specialists, August tuition services $260.00; Quill, speech ink cartridge $37.26; School Specialty, speech supply $14.06; Walmart, Special Education ink cartridge $86.91. 

FOOD SERVICE Fund – Card Services, food $22.72; Darrington Water, SS tank $24.00; Dean Foods, milk $321.39; Earthgrains, bread $152.97; Reinhart Foods, $3,632.58, supply $679.84; Walmart, supply $146.35, food $12.69; Woony foods, food $84.00. 

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following: 

•Parent-Teacher Conferences will be held on September 27th; 

•Juniors took the ASVAB test on September 5th; 

•The football field is in good shape – A couple of contests have been held already, and it has held up well; 

•Roxanne Dyk has begun her third year of coaching within the Shared Services Grant; 

•Enrollment as of August 15 – State count is 177 (27 colony students) with 14 early childhood for a total of 191; and 

•High School students continue to take advantage of Dual Credit classes.

Mrs. Vermeulen reported on the following: 

•Enrollment: Twenty-two preschool students. One new boy enrolled last week. The school receives state funding for eight students who are five years old. Twenty-seven total students are at the colony. Six kindergarten students qualified for LEP. The School will be receiving state aid for 177 students. Possible enrollments in the future: one first grade student, one second grade student and one pre-school student. 

•Flu Shot clinic at school will be held on October 7th. 

•Blood Drive is scheduled for September 13th. 

•The lunchroom menu now includes Grab and Go Breakfast items for seventh through 12th grade students. Laura is also offering chef salads as a lunch option. 

•First eligibility was completed on September 5th. 

•Parent/Teacher Conferences are on September 19th.

Discussion Items:

•Potential items for future planning of the school grounds and other related initiatives.

Motion by Adams, seconded by Spelbring, all aye, to go into executive session SDCL 1-25-2(1) to discuss personnel items at 8:20 p.m. Regular session resumed at 8:40 p.m.  

Motion by Enfield, seconded by Spelbring, all aye, to approve granting the Class of 2020 senior privileges.

Regular Board meeting will be held on Monday, October 14, 2019, at 5:30 p.m. in the Sanborn Central School Conference Room. 

Motion by Schmit, seconded by Adams, all aye, to adjourn the meeting at 8:41 p.m.

Gayle Bechen

Business ManagerClayton Dean

Board Chair

An ordinance determining the annual appropriation Budget for the Town of Artesian:

Be it ordained by the Town Trustees of the Municipality of Artesian, South Dakota, the following Budget be adopted for the year 2020:

Expenses:

•General $85,174

•Sewer/Solid Waste $29,260

•Contingency $3,366

Income:

•General $78,200   

•Sewer/Solid Waste $39,600

This ordinance shall supersede and/or replace any other previous ordinance in conflict with ordinance #2020-01.

Signed:  

Kurt Effling

President, 

Town of Artesian

First Reading: August 7, 2019

Second Reading: September 4, 2019

Adopted: September 4, 2019

Published once at the approximate cost of $11.00.

SJ6-1tb

Mayor Mark Chada called the meeting to order with Ed Hoffman, Angie Larson, and Angie Meier in attendance. Guests were Gary and Faye Blindauer.

A motion was made by Larson, seconded by Hoffman, carried, to approve August 6th, 2019, minutes as read.

A motion was made by Hoffman, seconded by Larson, carried, to approve the financials as presented.

Old Business: Discussion was held on past due accounts.  

Discussion was held on updating the SEMS information for Rural Development.  

South Dakota Association of Rural Water Systems stopped by and gave information regarding SD Warn and seeing if the Town of Letcher wanted to sign up for this program. A motion was made by Hoffman, seconded by Larson, carried, to approve to sign up for SD Warn. Paper work was filled out. Greg from SD Water Systems will stop and pick up the required paperwork.  

Discussion was held on the Water Sample Report. 

The electricity at the Ball Park will be turned off. 

The Board sent over FEMA paperwork.  

New Business: 

Discussion was held with G. & F. Blindauer regarding water drainage. The board members went over the plan. They are going to discuss and make a decision on helping with the cost of installation to help with the water drainage. 

Discussion was held on the water sample report. 

Discussion was held on past due accounts. 

Discussion was held on contracting propane for 2020. A motion was made by Larson, seconded by Hoffman, carried, to approve to contract 3,000 gallons with Brooks Oil for 2020. 

Board members went over the 2020 Budget for the Town of Letcher: General Fund, Water Fund, and the Sewer Fund. Some changes are going to be made and brought to the next board meeting on September 9th.

A motion was made by Hoffman, seconded by Larson, carried, to approve the following claims for payment: General AND WATER/SEWER: Menards – $194.99 – Supplies, Davison Rural Water – $2,329.05 – Water Used, Wellmark Blue Cross Blue Shield – $2,242.25 – Health Insurance, Dawson Construction – $3,491.28 – Streets – Gravel & Blading, Public Health Laboratory – $15.00 – Water Sample, Sanborn Weekly Journal – $137.50 – Advertising Minutes, Buckshots – $321.86 – Fuel, USDA – $156.00 – Tower Loan, On-Sight – $92.65 – Security Cameras, NorthWestern Energy – $839.93: Community Center – $242.86, Rossy Park – $27.07, Lagoon – $15.00, Street Lights – $466.51, Water Valve – $12.53, Ball Park – $48.59, Water Plant – $27.37.

The next board meeting will be held on September 9, 2019.

Angie Meier

Finance Officer