Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD FEBRUARY 12, 2019 

The Woonsocket Board of Education met in regular session on February 12th,  2019 at 7:00 p.m. in the Boardroom of the Woonsocket School.  The meeting date had been changed due to a conflict with a basketball game.   Members attending were:  Jason White, Neal Hiemstra, Lisa Snedeker, and Jodi Doering. Todd Olinger was absent.  Others in attendance were Superintendent Rod Weber, Sarah Jensen, Jason Bruce and Chris Selland.  The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Lisa Snedeker, seconded by Neal Hiemstra, the Board approved the meeting agenda with one additional item to come before the Board.  Motion carried.

The minutes of the regular board meeting held on January 16th,  2019, were approved as presented on a motion by Jodi Doering, with a second by Neal Hiemstra.  Motion carried.  

On a motion by Lisa Snedeker, seconded by Jodi Doering, the Board approved the claims presented and the January 2019 financial report as follows; motion carried:

GENERAL FUND,  Beginning balance: $645,870.05:  Add receipts:  Taxes $4,736.84; Interest $566.80; Other local: $1,780.69;  State $100,153.00; Federal $0.00;  Total to be accounted for:  $753,107.38;  less disbursements $151,526.12;   Cash balance: $601,581.26;  less contracts and accounts payable/transfers  $0.00;  plus accounts receivable $0.00;  Fund balance: $601,581.26.

CAPITAL OUTLAY,  Beginning balance:  $567,050.02:  Add receipts:  Taxes $5,507.52; Other local:  $0.00; Federal  $0.00.  Total to be accounted for:  $572,557.54; less disbursements $5,294.29;   Cash balance: $567,263.25; less accounts payable $0.00; Fund balance:  $567,263.25.

SPECIAL EDUCATION,  Beginning balance:  $394,988.29: Add receipts:  Taxes $2,994.84; Other Local:  $0.00; State $0.00; Federal $0.00; Total to be accounted for: $397,983.13; less disbursements,$24,706.28; Cash balance: $373,276.85; Less contracts and accounts payable/transfers $0.00; Fund balance: $373,276.85.

PENSION,  Beginning balance:  $165,812.89; Add receipts:  Taxes $0.00; Other Local: $0.00; Total to be accounted for: $165,812.89; less disbursements $0.00; Cash balance: $165,812.89;  Fund balance: $165,812.89.

FOOD SERVICE,  Beginning balance:  $67,674.70:   Add receipts:  Pupil receipts $8,198.25;  Adult receipts $230.25:  Milk receipts $0.00;  Interest $3.70;  Other local:  $76.85;  State $0.00;  Federal reimbursement $75,453.64; Total to be accounted for: $151,637.39;  less disbursements $9,615.20; Cash  balance: $142,022.19;  Less contracts/accounts payable $0.00; plus accounts receivable $0.00: Fund balance: $142,022.19.   

ENTERPRISE FUND #53,  Beginning balance:  $88,393.34;  Add receipts:  Other local: $1,265.00;  Total to be accounted for:  $89,658.34;  less disbursements $5,317.28;  Cash balance:  $84,341.06;  Less contracts/accounts payable $0.00; Fund balance:  $84,341.06. 

TRUST AND AGENCY,  Beginning balance:  $21,697.14:  Add receipts:   Interest $.98; Pupil activities $2,557.71; Total to be accounted for: $24,255.83; less disbursements $1,274.23; Fund balance: $22,981.60.

Salaries and benefits for the month of January 2019 were as follows:

General Fund: $119,598.00

Special Education: $21,331.32

Enterprise #53: $5,317.28

Food Service: $5,152.96

GENERAL FUND                            

AT&T, CELLPHONE BILL/CELLPHONE $447.94

B&H PHOTO/VIDEO, MEDIA EQUIPMENT $289.63

BROOKS OIL, FUEL OIL $3,250.80

C&B OPERATIONS, LLC, PART-SNOWBLOWER $23.76

CITY OF WOONSOCKET, WATER SERVICE $69.39

CORE EDUCATIONAL COOPERATIVE, ONLINE COURSES (3) $900.00

D & L SERVICE, SNOW REMOVAL (DECEMBER/JANUARY) $1,480.00

DB ELECTRIC, GYM LIGHTS/TRANSFORMER/T-STAT $171.14

EXPRESS 2, GAS – MINI-BUSES/VEHICLES $389.29

EXPRESS STOP, GAS – MINI-BUS/VEHICLES $467.45

HILLYARD, CUSTODIAN SUPPLIES $435.82

[IMPREST FUND

OPP, JORDAN, REFEREE/MILEAGE-DOUBLEHEADER $171.28

OPP, JORDAN, REFEREE-DOUBLEHEADER $115.00

OSBORN, JOEL, REFEREE-DOUBLEHEADER $115.00

STROH, GREG, REFEREE/MILEAGE-DOUBLEHEADER $169.60

STROH, GREG, REFEREE – DOUBLEHEADER $115.00

REGION MUSIC CONTEST, VOCAL CONTEST FEE $40.00

US POST OFFICE, POSTAGE EXPENSE $150.00

WENZEL, JASON, REFEREE-DOUBLEHEADER $115.00

TOTAL JANUARY 2019 CLAIMS: 990.88

K&D BUSING INC.,  REG. ROUTE./CO-CURRICULAR ROUTE $14,619.33

KO’S PRO SERVICE, OIL CHANGE – VAN $50.10

LEHR, DAVE, TECH SUPPORT FEE $140.00

MENARDS, SHOP SUPPLIES $31.89

NORTHWESTERN ENERGY, ELECTRIC SERVICE $5,590.19

PETTY CASH, POSTAGE EXPENSE $7.10

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $215.56

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $696.39

WOONY FOODS, CUSTODIAN SUPPLIES/FOOD $67.48

Fund Total: $30,334.14

CAPITAL OUTLAY

FIRST NATIONAL BANK, THERMOSTATS $399.47

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,229.47

DB ELECTRIC, GYM LIGHTS/TRANSFORMER/T-STAT $2,761.70

USI EDUCATION AND GOVERNMENT SALES, LAMINATOR $1,299.95

Fund Total: $5,690.59

SPECIAL EDUCATION

FIRST NATIONAL BANK, AUDIBLE FEE $15.92

AVERA ST. LUKES, CLIENT SERVICES $224.00

CAREER CONNECTIONS, CLIENT SERVICES $119.67

LIFEQUEST, CLIENT SERVICES $625.58

SOUTH DAKOTA DEPARTMENT OF HUMAN SERVICES, CLIENT SERVICES $1,770.84

UNIVERSITY OF SOUTH DAKOTA, TESTING SERVICES $1,500.00

Fund Total: $4,256.01

ENTERPRISE FUND #53

SOUTH DAKOTA EARLY CHILDHOOD EDUCATION, PRE-K CONFERENCE $130.00

Fund Total: $130.00

FOOD SERVICE                            

BUHLS DRY CLEANING, LAUNDRY SERVICE $25.00

CHILD AND ADULT NUTRITION FOOD/OVERPAYMENT, CORRECTION $69,946.62

EARTHGRAINS COMPANY, FOOD $170.24

US FOODS, FOOD, SUPPLIES, DISHWASHER RENT  $4,816.85

WOONY FOODS, FOOD $6.25

Fund Total: $74,964.96

Chris Selland gave the financial report.  Discussion was held on the reauthorization of the opt-out limit and term.  Also, the State erroneously sent a large overpayment (direct deposit) in January for the Federal Reimbursement Food Service Claim and the district will be paying back the overpayment ($69,122.99) with the February claims.

Superintendent Weber advised that Sanborn Central will hold a girls basketball playoff game on February 19th and Woonsocket could host a boys basketball playoff game on February 26th  depending on the outcome of the last regular season games. The Board will know for sure by next week.  There will most likely be a full make-up day for one of the snow days on April 26th (a scheduled tutor day) and days may also be added to the end of the school year if necessary.  Discussion was held on a maternity leave policy that is being developed with discussion to be held during negotiations.  

Koch-Hazard Architects have been to the school and will be fixing an area where the new addition meets the elementary wing.  The area joining the two buildings was not insulated correctly during the construction phase and this will be corrected.  

Superintendent Weber informed the board that the Development Corporation has formed a committee to study housing options for the city of Woonsocket.  Elementary Lead Teacher Sarah Jensen and Jason Bruce updated the Board on elementary activities.    

Motion was made by Neal Hiemstra, with a second by Jodi Doering, to approve the surplus/salvage of a laminator that no longer works.  Motion carried.  The laminator has been replaced.  

Motion was made to approve resolution #67 – Opt Out resolution for $250,000.00 for seven years beginning with taxes payable in 2020 with corresponding roll call vote called for by Board Chair Jason White:  

                 -Jason White – aye

                 -Neal Hiemstra – aye 

                 -Jodi Doering – aye

                 -Lisa Snedeker – aye

Motion carried.  NOTE:  This opt-out is a reauthorization of the current opt-out which has been in place for the past seven years.  No changes in the term or limit are being implemented.  The amount of opt-out requested for taxes payable in 2018 was $0 and the amount requested for taxes payable in 2019 was $25,000.00.   The amount requested for these years was able to be reduced due to increased enrollment and fund balance reserves.  

On a motion by Neal Hiemstra, with a second by Jodi Doering, the Board approved the resignation effective with the 2019-2020 school year of Basketball Coaches Emily Henriksen (Junior High Girls Basketball) and Shannon VanHeerden  (Girls Fifth/Sixth Grade Basketball).  Motion carried.  The Board thanks these Coaches for their dedication to the Girls Basketball program.  

There being no further business to come before the Board, the February 12th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 7:44 p.m. on a motion by Neal Hiemstra, with a second by Jodi Doering. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND

Business Manager

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