The Woonsocket Board of Education met in regular session on July 8th, 2019, at 7:00 p.m. in the Boardroom of the Woonsocket School. Members attending were: Jason White, Neal Hiemstra, Lisa Snedeker, Jodi Doering and Todd Olinger. Others attending were Superintendent Rod Weber, Sarah Jensen, and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Todd Olinger, seconded by Neal Hiemstra, the Board approved the meeting agenda with two additional items to come before the board. Motion carried.

The minutes of the regular board meeting held on June 10th, 2019, and the special meeting held on June 26th, 2019, were approved as presented on a motion by Lisa Snedeker seconded by Jodi Doering. Motion carried.  

On a motion by Lisa Snedeker  seconded by Todd Olinger, the Board approved the claims presented and the June 2019 financial report as follows; motion carried:

GENERAL FUND, Beginning balance: $581,458.94; Add receipts: Taxes $33,603.70; Interest $615.05; Other local: $428.10;  State $96,707.00; Federal $69,511.00;  Total to be accounted for: $782,323.79; less disbursements $36,875.72; Cash balance: $745,448.07;  less contracts and accounts payable/transfers;  $184,540.31; plus accounts receivable $77,716.03; Fund Balance: $638,623.79.

CAPITAL OUTLAY, Beginning balance: $891,297.38; Add receipts: Taxes $46,046.28; Other local:  $0.00;  Federal:  $0.00; Total to be accounted for:  $937,343.66;  less disbursements $81,798.84;   Cash balance: $855,544.82;  less accounts payable: $0.00; Fund Balance: $855,544.82.

SPECIAL EDUCATION, Beginning balance: $451,647.62; Add receipts: Taxes $25,456.69; Other local:  $0.00; State $0.00; Federal $54,816.00; Total to be accounted for: $531,920.31; less disbursements $66,720.32; Cash balance: $465,199.99; Less contracts and accounts payable/transfers: $35,898.04; Fund Balance: $429,301.95.

PENSION, Beginning balance:  $166,016.03; Add receipts: Taxes $2.75; Other local: $0.00; Total to be accounted for: $166,018.78;  less disbursements $39,798.78; Cash balance: $126,220.00; Fund balance: $126,220.00.

FOOD SERVICE, Beginning balance: $86,018.96; Add receipts: Pupil receipts $450.90;  Adult receipts $0.00; Milk receipts $0.00; Interest $3.51; Other local  $0.00; State $543.18; Federal reimbursement $4,573.30; Total to be accounted for: $91,589.85;  less disbursements $6,129.49; Cash  balance: $85,460.36;  Less contracts/accounts payable: $10,295.84; plus accounts receivable: $0.00; Fund Balance $75,164.52.   

ENTERPRISE FUND #53, Beginning balance: $123,981.84;  Add receipts: Other local: $390.00; Total to be accounted for: $124,371.84; less disbursements $5,826.36; Cash balance;  $118,545.48; Less contracts/accounts payable: $10,624.41; plus accounts receivable: $232.57:  Fund Balance: $108,153.64. 

TRUST AND AGENCY, Beginning balance: $21,950.94; Add receipts: Interest $0.87; Pupil activities $609.51; Total to be accounted for: $22,561.32; less disbursements $2,311.20; Fund Balance $20,250.12.

Salaries and benefits for the month of June 2019 were as follows:

General Fund: $130,158.53    

Special Education: $18,048.19

Enterprise #53: $5,333.71

Food Service: $5,266.28

GENERAL FUND                            

AMERICAN GARAGE DOOR, CUSTODIAN SUPPLIES $57.00

ASSOCIATED SCHOOL BOARDS OF SOUTH DAKOTA, 2019-2020 DUES $939.34

AT&T, CELLPHONE $83.77

C&B OPERATIONS, LLC, PARTS $13.30

CITY OF WOONSOCKET, WATER SERVICE $70.72

EXPRESS 2, GAS – VEHICLES $198.52

EXPRESS STOP, GAS – MOWER/VEHICLES/MINI-BUS $309.08

HILLYARD, CUSTODIAN SUPPLIES $128.64

[IMPREST FUND:

US POST OFFICE, POSTAGE EXPENSE $165.00

UNIVERSITY OF SOUTH DAKOTA, AUTISM CONFERENCE FEE (2) $120.00

JUNE 2019 IMPREST CLAIMS: 285.00]

KIBBLE EQUIPMENT, PART-MOWER $64.49

KO’S PRO SERVICE, OIL CHANGE/SUPPLIES $129.91

LEHR, DAVE, TECHNOLOGY FEES $140.00

MENARDS, CUSTODIAN SUPPLIES $430.13

NAPA AUTO PARTS, CUSTODIAN SUPPLIES $77.26

NORTHWESTERN ENERGY, ELECTRIC SERVICE $2,580.26

PETTY CASH, POSTAGE EXPENSE $13.51

PLAINSMAN, SUBSCRIPTION – LIBRARY $185.38

POPPLERS MUSIC, VOCAL MUSIC $79.25

POTRAMENT, REBECCA, MILEAGE REIMBURSEMENT – MENTOR CONFERENCE – PAYABLE $88.20

RODRIGUEZ, ARMANDO REIMBURSEMENT – STATE GOLF PRACTICE ROUND – PAYABLE $59.00

SANBORN CENTRAL SCHOOL, STATE TRACK ROOMS – 50 PERCENT – PAYABLE $474.00

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $207.50

SOUTH DAKOTA DEPARTMENT OF HEALTH, NURSE SERVICES $105.00

SOUTH DAKOTA FEDERAL PROPERTY AGENCY, CUSTODIAN SUPPLIES $60.00

SHERATON, HOTEL – MENTOR PROGRAM – PAYABLE $70.00

SHI INTERNATIONAL, SITE LICENSES (32) $1,490.64

TECHNOLOGY IN EDUCATION, MEMBERSHIP – 2019-2020 $1,170.00

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $699.33

WESSINGTON SPRINGS SCHOOL, WRESTLING SINGLETS – 50 PERCENT – PAYABLE $635.50

WILLIAMS MUSIC & REPAIR, INSTRUMENT REPAIR $38.40

WOONY FOODS, CUSTODIAN SUPPLIES $50.68

Fund Total: $10,933.81

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,296.59

RIDDELL – ALL AMERICAN SPORTS, FOOTBALL EQUIPMENT RE-CERTIFICATION $1,186.18

RIVERSIDE TECHNOLOGIES, LAPTOPS (20) AND WARRANTY $9,160.00

SOFTWARE UNLIMITED INC., ANNUAL MAINTENANCE – BUSINESS OFFICE  $3,450.00

Fund Total: $15,092.77

SPECIAL EDUCATION

FIRST NATIONAL BANK, AUDIBLE BOOK FEE $15.92

AVERA ST. LUKES, CLIENT SERVICES $588.00

CAREER CONNECTIONS, CLIENT SERVICES $27.62

[IMPREST FUND

FIRST NATIONAL BANK, AUDIBLE BOOK FEE $15.12

JUNE 2019 IMPREST CLAIMS: $15.12]

LIFEQUEST, CLIENT SERVICES $648.30

MCCLANE, KELLY, MILEAGE – SUMMER SPEECH $75.60

SOUTH DAKOTA DEPARTMENT OF HUMAN SERVICES, CLIENT SERVICES $1,783.63

Fund Total: $3,154.19

ENTERPRISE FUND #53

EXPRESS 2, GAS – DRIVERS ED $450.91

Fund Total: $450.91

FOOD SERVICE                            

U.S. FOODS, DISHWASHER RENT $79.00

Fund Total: $79.00

Chris Selland gave the financial report and presented the 2018-2019 end of year fiscal report.  The district was under the total original budget on all funds with the exception of the special education budget which was over by approximately $700.00 due to additional testing expenses. Some line item budgets within the total fund budgets were supplemented, but overall, the district had a good year financially. The elementary addition has been paid for in full with capital outlay funds on hand and the High School addition, funded with capital outlay certificates (annual payments made from the regular capital outlay levy) will be paid for in 2025.

The 2019-2020 final school budget was also reviewed. Superintendent Weber advised that the district will be undergoing a five-year state accreditation review this year. K&D Busing has brought down a 2018 Chevy Collins 14-passenger mini-bus to test-drive as the district has had to utilize one of the mini-buses for the district-run extra bus route added last year, so there will be no trade in of buses.

Board Chairman White advised that he has been contacted by a representative of a group interested in adding onto the 4-H building in Forestburg for additional space for 4-H shooting sports and a possible auxiliary gym. Lisa Snedeker updated the Board on the community daycare facility. Lead Elementary Teacher Sarah Jensen updated the Board on elementary issues.  

On a motion made by Jodi Doering, with a second by Neal Hiemstra, the 2018-2019 Board of Education was officially adjourned and Superintendent Weber was appointed as temporary Board Chair.  Motion carried. 

Motion was made by Lisa Snedeker, with a second by Neal Hiemstra, to approve the appointment of Jason White as Board Chair for the 2019-2020 term. Motion carried.  

The Board approved the following appointments for 2019-2020 on a motion by Neal Hiemstra, seconded by Jodi Doering:  

Vice Chair – Lisa Snedeker;

Negotiations Committee – Todd Olinger and Jodi Doering;

Buildings and Grounds Committee – Neal Hiemstra and Jason White;

Vocational Agriculture Representative – Lisa Snedeker;

Legislative Action Representative – Lisa Snedeker;

James Valley Educational Consortium Co-op Representative – Superintendent Rod Weber. 

Motion carried.

On a motion made by Neal Hiemstra with a second by Lisa Snedeker, the Board moved into executive session at 7:54 p.m. to discuss a personnel matter pursuant to SDCL 1-25-2.1.  Motion carried. The Board reconvened into regular session at 7:57 p.m.  

After holding a public hearing based on the provisions of SDCL 13-11-2, the Board approved adoption of the 2019-2020 school budget on a motion by Jodi Doering, seconded by Todd Olinger.  Motion carried.

The following designations for 2019-2020 were approved on a motion by Todd Olinger seconded by Neal Hiemstra:

-Designate First National Bank and Dakotaland Federal Credit Union as the school district’s official depositories and Hegg Insurance as Insurance Agent of record.  

-Designate Superintendent Rod Weber as the Director of all federal programs of the Woonsocket School District.

-Designate Superintendent Rod Weber as the school system’s student advisor and truancy officer.

-Designate Rodney Freeman as the 2019-2020 school district’s attorney of record. 

-Designate Chris Selland as the school’s authorized representative to both SDRS and Insurance Groups as well as the school district’s custodian of accounts.

-Establish the date and time for monthly school board meetings as the second Monday of the month at 7:00 p.m. in the Board room.

-Establish the Board Member’s per diem at $70.00 per regular and special meeting.  The Board Chair will receive $75.00 per meeting. 

Lisa Snedeker abstained from this motion, and motion carried.

The following items of business were approved on a motion made by Jodi Doering, seconded by Lisa Snedeker:

-Authorize Superintendent Rod Weber to postpone/cancel school for reasons of inclement weather or other matters affecting school or staff.

-Adopt the following order of business for the 2019-2020 Board of Education:

1)Call to order/Pledge of Allegiance

2)Additional agenda items/Disclosure of conflict of interest items

3)Approval of agenda

4)Approval of the minutes

5)Visitors to the board meeting

6)Financial reports/bills/governance

7)Reports and discussion items

8)Old business

9)New business

10) Adjournment

-Adopt Robert’s Rules of Order (Revised) as the official governing document for Board of Education meetings.

-Approve the Assurance of Compliance Standards for all Federal and State programs.

-Approve the annual School Bus Emergency Assistance Pact for the 2019-2020 school year.

-Approve the Sanborn Weekly Journal as the Woonsocket School District’s newspaper of record.

-Approve the following travel rates for overnight stay per diem allowance effective July 1, 2019: 

1)$5.00 for breakfast

2)$7.00 for lunch

3)$11.00 for supper

4)Lodging is cost plus tax

5)Students qualifying for state events with overnight stay receive $7.00 per meal.                                                                                            

-Admission prices:  Students (K-12) $3.00; Adults – $5.00; Doubleheaders – Students (K-12) – $4.00;  Adults – $6.00

-Hot Lunch: PreK-6 – $2.85, Seventh and Eighth – $3.05, Ninth-12 – $3.10, Adults – $3.75 – Level one entrée (seconds portion) – $1.50 and level two entrée (seconds portion) – $2.00.   A la carte prices are separate and are available at the district office.

-Breakfast:  Students (K-12) – $2.05, Adults – $3.00 – (ala-cart prices are separate)

-Instrument rent – $10.00 summer, $25.00 school year

-Bus Driver Training – $50.00

-Complimentary passes: 65 years or older/Employees (family) /Board (family)//Superintendent discretion

-Season Passes: Adults $45.00, Students $25.00, Family $85.00 (includes children K-12)-Student Planners: $3.50

-Driver’s Education: $250.00 per session, retake – $125.00, out of district students – $350.00

-Four- to five-year-old pre-school – $50.00 per month (three days per week – full days)

-Three-year-old pre-school – $35.00  per month (two days per week – half days)

-Mileage reimbursement:  $0.42 per mile

-Substitute Teacher pay – Certified – $100.00, Non-certified – $85.00, Long term (after five consecutive days) – $120.00

-Election official pay – $100.00 per day

-Officials/Referees: 

1)  Clock/Shot clock – $30.00 varsity, $15.00 Junior Varsity

2)   Basketball – Grade School (fifth-eighth)  – $25.00, Ninth Grade and Junior Varsity – $35.00, Junior Varsity/ and Varsity – $100.00, Doubleheader Varsity – $115.00                                          

3)  Volleyball Line Judging – $35.00 per night, Volleyball Official – Junior Varsity and Varsity – $85.00.

Motion carried.                                     

Motion was made by Neal Hiemstra, with a second by Jodi Doering to approve membership in SDUSA (formerly the SD Coalition of Schools) for 2019-2020. Motion carried.

Motion was made by Todd Olinger, with a second by Lisa Snedeker, to authorize Chris Selland to obtain fuel oil quotes for the 2019–2020 school year to be considered at the regular August meeting. Motion carried.  

Motion was made by Todd Olinger, with a second by Jodi Doering, to approve the purchase of a 2018 Chevy Collins 14-passenger mini-bus from K&D Busing at a cost of $49,750.00 (capital outlay fund). Motion carried.  

There being no further business to come before the Board, the July 8th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 8:04 p.m. on a motion by Neal Hiemstra, with a second by Jodi Doering. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND

Business Manager