Sanborn Central Board proceedings

Unapproved Minutes of School Board Meeting

The School Board of Sanborn Central School District 55-5 met in regular session on Tuesday, May 11, 2021, at 7:00 p.m. in the Sanborn Central middle school computer lab with the following present: Curtis Adams, Clayton Dean, Justin Enfield, and Emma Klaas. Others present were Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen and Business Manager Gayle Bechen. Absent was Gary Spelbring Jr.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Enfield, seconded by Adams, all aye, to approve the agenda as amended. Corrections to 82-2020/2021 add Lane change for Tim McCain BA+30 to BA+45; 85-2020/2021 approve the contracted services of Mid-Dakota Technologies at a rate of $150.00 to $160.00 a month for the 2021-2022 school year; 90-2020/2021 Approve the district’s membership in TIE for the 2021/2022 school year at the rate of $1,000.00; 93-2020/2021 Executive session SDCL 1-25-2(1) to discuss personnel; and 94-2020/2021 Adjournment. Discussion – Justin Enfield.    

Motion by Klaas, seconded by Enfield, all aye, to approve the minutes of the regular board meeting April 12, 2021, as printed. 

Motion by Enfield, seconded by Adams, all aye, to approve the Financial Statement and bills.    

General Fund balance, April 1, 2021: $488,195.35. Receipts: taxes $69,011.28, penalties/interest $17.31, interest $37.76, other pupil $110.50, other $44.55, state fines $937.40, state aid $52,407.00, yearbook $15.20.  Expenditures: $153,288.37. Balance, April 30, 2021: $457,487.98. CorTrust Savings balance, April 1, 2021: $50,458.94. Receipts: interest $0.00. Expenditures: $0.00. Balance, April 30, 2021: $50,458.94. 

Capital Outlay Fund balance, April 1, 2021: $729,090.32. Receipts: taxes $5,069.02, interest $60.15. Expenditures: $4,856.03. Balance, April 30, 2021: $729,363.46. CD $50,000.00.

Special Education Fund balance, April 1, 2021: $297,819.28. Receipts: taxes $15,231.11, interest $24.26. Expenditures: $19,316.53. Balance, April 30, 2021: $293,758.12. 

Food Service Fund balance, April 1, 2021: $16,008.06. Receipts: interest $1.50, adult meals $231.50, ala carte $4,203.05, certification $193.41, federal reimbursement $11,599.47, Fresh Fruit and Vegetable Program reimbursement $1,111.24, miscellaneous revenue $95.24. Expenditures: $15,621.55. Balance, April 30, 2021: $17,821.92.

Enterprise Fund balance, April 1, 2021: $18,988.83. Receipts: interest $1.38, preschool tuition $1,450.00. Expenditures: $3,964.55. Balance, April 30, 2021: $16,475.66.

Trust and Agency Funds balance, April 1, 2021: $84,777.01. Receipts: $1,163.52. Expenditures: $13,741.37. Balance, April 30, 2021: $72,199.16.

Scholarship Fund balance, April 1, 2021: $9,719.37. Receipts: interest $0.46, Nelson Scholarship $500.00. Expenditures: $0.00. Balance, April 30, 2021: $10,219.83. Peters Scholarship balance: $9,719.83; Nelson Scholarship balance: $500.00.

Salaries and benefits for the month of May, 2021 were as follows:

General Fund: $154,007.06; 

Special Education: $18,937.98; 

Food Service: $8,114.64;

Enterprise Fund: $3,964.55.

Claims approved: 

GENERAL FUND – A&B Business Solutions, copies $105.43; A-Ox Welding, cylinder rent $35.40; Brooks Oil Company, unleaded gas $1,264.39, #1 diesel $2,425.00; Carquest, bus supply $333.87; Central Electric, April electric $3,091.03; Chesterman Co., pop $129.00; Cole Paper, janitor supply $721.48; CorTrust, air cards $120.03, FFA state gas $74.63, business manager conference room $145.00; Direct Digital Control, heating valves/actuators $457.78; Harlow’s Bus Sales, bus supply $84.38; Hoffman Digging & Well Repair, water turned on at concession stand $125.00; Horizon Health Care, driver physical $215.00;

[IMPREST FUND: Bridgewater/Emery School, middle school track fee $125.00; CorTrust, FFA state gas $145.27; Menno School, high school track $130.00; Mt. Vernon School, high school track $100.00, middle school track $70.00; Sanborn Central School, state FFA meal money $1,242.00; United States Treasury, deposit penalty $520.36; Wessington Springs School, middle school track $70.00];

Josten’s, high school diplomas $208.12; K&D Busing, April shared bus service $836.85; Mid-Dakota Technologies, April tech support $150.00; Paragon Ridge Perkins Consortium, perkins grant administration $225.00; Pomp’s Tire Service, suburban tires $425.76, bus tire $349.47; Public Health Laboratory, water test $15.00; Sanborn Weekly Journal, board proceedings $86.09, child ID/preschool ads $89.25; Santel Communications, phone $285.58; School Specialty, elementary supply $43.78; South Dakota Department of Health, nurse services $232.50; South Dakota High School Activities Association, 2020/21 participation fees $540.00, 2020/21 rule books $28.00; Southeast Area Cooperative, elementary reg $370.00; TIE, 2021/22 membership $800.00;  Walmart, teacher appreciation $17.95, awards night supply $56.04; Hannah Welch, reimburse fingerprints $43.25; Woony Foods, teacher appreciation $12.87.  

CAPITAL OUTLAY Fund — A&B Business, copier lease $932.03; Green Eggs & Ram, seven projectors $15,250.65.    

SPECIAL EDUCATION Fund – 

[IMPREST FUND: CorTrust, SPED supplies $1.00]; 

James Valley Education Co-op, psych service $1,536.00, physical therapy service $2,496.00, occupational therapy service $3,648.00, ADM service $4,320.00; Mileage $27.72; School Specialty, supply $43.78; TIE, 2021/22 membership $200.00; Walmart, ink $26.97. 

FOOD SERVICE Fund – Bimbo Bakeries, bread $62.79; Cole Papers, COVID supply $386.14, supply $63.33; Darrington Water Conditioning, SS tank $24.00; East Side Jersey Dairy, milk $671.58; Reinhart Foodservice, Fresh Fruit and Vegetable Program reimbursement $1,289.29, COVID supply $214.62, food $3,233.22, supply $324.29; Walmart, food $65.49; Woony Foods, food $45.72.

ENTERPRISE Fund – Southeast Area Cooperative, preschool reg $185.00.

The Board reviewed 2021-2022 Preliminary Budget and projected pay increases and expenses. 

Mr. Siemsen reported on the following:

• Semester testing in the high school is scheduled for May 14th (orange) and May 17th (blue). As is policy, students who have failing grades or missing assignments are required to be in attendance for class even if there is no test being given. Otherwise, they have open campus;

• The Golf and Track teams have had very positive showings in their recent competitions. They are gearing up for conference, region and potentially state competitions. Good luck to all participants; 

• There are no eighth grade graduates at the colony this year. Graduation ceremonies are scheduled for the eighth grade and senior students to take place on Saturday, May 15th, at 4 p.m.; and 

• The school reached out to CID about flooring. Jeff H. will be coming to take some measurements and get a bid together. Siemsen may also make other inquiries elsewhere. 

Mrs. Vermeulen’s report stated: 

• First through fourth grade held their Declaim performance on Monday, May 11. It was initially planned to be virtual, but it was actually held in person. It was also televised on Santel; 

• The elementary will be visiting the Omaha Zoo virtually on May 17th; 

• Field Day will start at 12:30 p.m. on May 18; 

• Report cards will be distributed on May 18 for grades K-8; 

• Awards night was held on May 10. It was a nice program and well attended;

• Teacher Appreciation week was recognized with candy, carmel rolls and ice cream. The middle school supervised the elementary students creating drawings for their teachers on Thursday from 2:30 – 3:00 p.m. to give the teachers a break; and 

• The middle school track team had a great season. It started with some meets canceled. The boys team won the 281 conference championship and the girls received third place.

Discussion Items: 

• Mr. Siemsen and Mrs. Vermeulen are working with the staff to develop a new plan to implement during lunch time. There will be changes to serving times and recess times to ensure a lower number of students are eating at a given time (should help with management and noise levels). This will be in place beginning in the fall; 

• Discussed field trips – These are usually held at the end of the year, but could conceivably be held anytime throughout the year, with approval and connection to education; 

• The Board discussed using the bright arrow messaging system to give information out to people along with the blog as some people may not receive/look at the blog; and 

• Preschool will have an in-person “graduation” celebration.

Old Business: None. 

New Business: 

Motion by Klaas, seconded by Enfield, all aye, to approve the hiring of Logan Amundson in the position of School Counselor for the 2021/2022 school year.

Motion by Enfield, seconded by Klaas, all aye, to approve the hiring of Chayna Jones in the position of Title 1 teacher for the 2021/2022 school year.

Motion by Klaas, seconded by Enfield, all aye, to approve the hiring of Dayna Rodriguez in the position of fifth/sixth volleyball coach at $1,400.00 (Woonsocket holds the contract) for the 2021/2022 school year.

Motion by Enfield, seconded by Adams, all aye, to approve the following lane changes for the upcoming school year:

Megan Wilson from BA/S to BA/S+15, Paula Sanderson from BA/S+30 to BA/S+45, Susan Farrell-Poncelet from MA to MA+15, and Tim McCain from BA+30 to BA+45 effective in the 2021/2022 school year.

Motion by Klaas, seconded by Enfield, all aye, to approve the dissolution of cooperative sponsorship for Oral Interpretation with Woonsocket School District effective at the end of the 2020/2021 school year.

Motion by Adams, seconded by Klaas, all aye, to approve the district’s 2021/2022 annual membership in the Associated School Boards of South Dakota.

Motion by Klaas, seconded by Enfield, all aye, to approve the contracted services of Mid-Dakota Technologies at a rate of $160.00 a month for the 2021/2022 school year.

Motion by Klaas, seconded by Enfield, all aye, to approve the SPED Comprehensive Plan for the 2021/2022 school year.

Motion by Adams, seconded by Enfield, all aye, to approve the contract with the State of South Dakota to provide school health services for 2021/2022 school year at a rate of $32.00 per hour.

Motion by Klaas, seconded by Adams, all aye, to approve the Extended School Year Services contracts to Kelly McClane for one student at a rate of $25.00 per hour for five total hours for a total of $125.00 and Paula Sanderson at a rate of $25.00 per hour for five students at 25 hours for a total of $625.00. Also, to approve birth to three services contract to Kelly McClane up to 14 one-hour sessions at rate of $25.00 per hour and Paula Sanderson up to 14 one-hour sessions at a rate of $25.00 per hour.

Motion by Klaas, seconded by Adams, all aye, to approve the resignation of Corey Flatten in the position of Head Track Coach effective at the end of the 2020/2021 school year. The Board thanks him for his time in this position.

Motion by Adams, seconded by Enfield, all aye, to approve the district’s membership in TIE for the 2021/2022 school year at a rate of $1,000.00.

Motion by Enfield, seconded by Klaas, all aye, to approve voting for the following recommendations in position at the SDHSAA: West River at Large – Todd Palmer, Sturgis Brown; Division III Rep – Derek Barrios, Elk Point-Jefferson; Division IV Rep – Eric Denning, Mount Vernon; Yes on Amendment 1.

Motion by Adams, seconded by Klaas, all aye, to approve the district’s participation in the Associated School Boards Protective Trust agreement beginning July 1st (health insurance change from NPIP to ASBSD).

Motion by Enfield, seconded by Klaas, all aye, to approve executive session SDCL 1-25-2(1) to discuss personnel at 8:32 p.m. Regular session resumed at 8:58 p.m.

The regular June Board meeting is TBD. 

Motion by Adams, seconded by Enfield, all aye, to adjourn the meeting at 9:00 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

Comments are closed.

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