Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD OCTOBER 10, 2022

The Woonsocket Board of Education met in regular session on October 10th, 2022, at 7:00 p.m. in the Boardroom of the Woonsocket School.   Members attending were:  Jason White (arrived at 7:06 p.m.), Neal Hiemstra, Lisa Snedeker, and Rikki Ohlrogge. Todd Olinger was absent. Others attending were Superintendent Rod Weber, Jason Bruce, Brooke King, Armando Rodriguez, Blake Howard, Chris Selland, and Sarah Swenson. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Neal Hiemstra, seconded by Rikki Ohlrogge, the Board approved the meeting agenda. Motion carried.

The minutes of the regular board meeting held on September 12, 2022, were approved as presented on a motion by Neal Hiemstra, seconded by Rikki Ohlrogge. Motion carried.  

On a motion by Lisa Snedeker, seconded by Neal Hiemstra, the Board approved the claims presented and the September 2022 financial report as follows; motion carried.

GENERAL FUND, Beginning balance: $1,146,840.45; Add receipts: Taxes $5,868.10; Interest $1,023.45; Admissions $300.00; Other local $1,091.34; State $127,045.00; Federal $0.00; Total to be accounted for $1,282,168.34;  less disbursements $219,443.92;   Cash balance: $1,062,724.42; less contracts and accounts payable/transfers $0.00; plus accounts receivable $19,821.00; Fund Balance: $1,082,545.42.

CAPITAL OUTLAY, Beginning balance: $1,155,762.46; Add receipts: Taxes $4,497.39; Federal:  $0.00.  Total to be accounted for:  $1,160,259.85; less disbursements $183,735.37; Cash balance: $976,524.48; less accounts payable $0.00; plus accounts receivable $99,641.00; Fund balance:  $1,076,165.48.

SPECIAL EDUCATION, Beginning balance: $664,686.75; Add receipts: Taxes $2,506.58; Other local  $119.00; State $0.00; Federal $0.00; Total to be accounted for: $667,312.33; less disbursements $38,699.43; Cash balance: $628,612.90; Less contracts and accounts payable/transfers $0.00; plus accounts receivable $0.00;  Fund balance: $628,612.90.

FOOD SERVICE, Beginning balance: $107,739.44; Add receipts:  Pupil receipts $8,864.17; Adult receipts $17.05; Interest $4.12; Other local  $0.00; State $0.00; Federal reimbursement $0.00; Total to be accounted for: $116,624.78; less disbursements $23,155.06; Cash  balance: $93,469.72; Less contracts/accounts payable $0.00; plus accounts receivable $0.00: Fund balance: $93,469.72.   

ENTERPRISE FUND #53, Beginning balance: $80,065.32; Add receipts: Other local $0.00; Total to be accounted for: $80,065.32;  less disbursements $4,606.84; Cash balance: $75,458.48; Less contracts/accounts payable $0.00; plus accounts receivable $0.00; Fund balance:  $75,458.48. 

TRUST AND AGENCY, Beginning balance: $26,298.59; Add receipts: Interest $1.07; Other local $485.00; Total to be accounted for: $26,784.66; less disbursements $1,117.10; Fund balance: $25,667.56.

Salaries and benefits for the month of September 2022 were as follows:

General Fund: $135,874.22   

Special Education: $35,016.64

Enterprise #53: $4,391.42

Food Service: $10,050.27

GENERAL FUND                            

AT&T, CELL PHONE $182.39

ATTORNEY RODNEY FREEMAN, CONTRIBUTION TO CONFERENCE $150.00

BAKERS DESIGN, HOMECOMING FLOWERS $94.50

CORE EDUCATIONAL COOPERATIVE, ONLINE COURSES $545.00

D & L SERVICE, LAWN MOWER MAINTENANCE $175.00

DB ELECTRIC, LABOR – REPLACE BALLAST $70.43

DEINERT, TATE, REIMBURSEMENT – GAS/FOOTBALL $54.75

DIAL CORPORATION, DIAL MEMBERSHIP $100.00

EXPRESS 2, GAS – MINI BUS – VEHICLE $525.86

EXPRESS STOP, GAS – MINI BUS – VEHICLE $641.69

HAUFF MID-AMERICA SPORTS INC., BASKETBALL/VOLLEYBALL SUPPLIES $1,299.35

HITCHCOCK/TULARE SCHOOL, GOLF PLAQUE $70.00

[IMPREST FUND:

ARLINGTON SCHOOL, CROSS COUNTRY FEE $30.00

ARLINGTON SCHOOL ORAL INTERP, ORAL INTERP MEET $16.00

CHAMBERLAIN SCHOOL, CROSS COUNTRY FEE $50.00

COLMAN-EGAN SCHOOL, CROSS COUNTRY FEE $40.00

COUNCIL ON COLLEGE ADMISSION – SOUTH DAKOTA, COUNSELOR CONFERENCE FEE $55.00

DOCKENDORF, PAT, VOLLEYBALL OFFICIAL/MILEAGE $146.10

MT. VERNON SCHOOL, CROSS COUNTRY FEE $30.00

SCHMIT, JACOB, VOLLEYBALL OFFICIAL $90.00

TOTAL SEPTEMBER IMPREST CLAIMS: $457.10]

K & D BUSING INC., CONTRACTED BUS SERVICES $20,019.15

KIMBALL SCHOOL, REGION 3 PRINCIPAL GROUP $50.00

KO’S PRO SERVICE, SERVICE/OIL CHANGE $259.58

LARSON, CHARLEY, REIMBURSEMENT – WORKBOOK $14.00

LEHR, DAVE, TECH SERVICE FEE $170.00

LOCAL LUMBER, CUSTODIAL SUPPLIES $20.98

MCGRAW-HILL, GRADE FIVE TEACHER EDITION BOOK $177.14

MENARDS, SHOP SUPPLIES $161.04

METROLINE DIRECT, AVAYA PHONE $78.90

NASCO, MATH SUPPLIES $200.00

NORTHWESTERN ENERGY, ELECTRIC SERVICE $4,231.06

PETTY CASH, POSTAGE EXPENSE $9.60

QUILL CORPORATION, HIGH SCHOOL/ELEMENTARY SUPPLIES $203.36

SANBORN WEEKLY JOURNAL, NEWSPAPER RENEWALS – PUBLICATIONS $225.79

SANTEL COMMUNICATIONS, PHONE/INTERNET SERVICES $175.32

SCHOLASTIC, ELEMENTARY PERIODICALS $168.92

SCHOOL SPECIALTY, LLC, LIBRARY/ELEMENTARY SUPPLIES $118.07

SOUTH DAKOTA ASSOCIATION OF ELEMENTARY PRINCIPALS, South Dakota Association of Environmental Professionals DUES – S. JENSEN $75.00

SHERWIN WILLIAMS, PAINT $59.77

TEACHER DIRECT, ELEMENTARY/SPECIAL EDUCATION SUPPLIES $103.54

TEACHER INNOVATIONS, SITE LICENSE (22) PLANBOOK $297.00

TECHNOLOGY IN EDUCATION, ONLINE COURSES $1,150.00

TRAINING ROOM, ICE PACKS $117.61

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $392.75

WOONY FOODS, CUSTODIAL SUPPLIES $114.86

Fund Total: $32,959.51

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $991.73

KOCH-HAZARD ARCHITECTS, HVAC PROJECT – ARCHITECT FEE $2,597.40

LEARNING WITHOUT TEARS, ELEMENTARY TEXTBOOKS $2,143.96

Stan Houston Equipment Company, ROUTER BIT SET  $637.94

Fund Total: $6,371.03

SPECIAL EDUCATION

AMAZON CAPITAL SERVICES, SENSORY VEST – SPECIAL EDUCATION $37.26

PARENT/GUARDIAN, GUARDIAN MILEAGE $219.30

PEARSON EDUCATION, SPECIAL EDUCATION TESTING KITS $307.82

TEACHER DIRECT, ELEMENTARY/SPECIAL EDUCATION SUPPLIES $468.18

YEOMAN, JULIET, INTERPRETING SERVICES $112.50

Fund Total: $1,145.06

FOOD SERVICE                            

AMAZON CAPITAL SERVICES, FOOD SERVICE SUPPLIES $297.89

BIMBO BAKERIES USA, FOOD $426.99

BUHLS DRY CLEANING, LAUNDRY SERVICE $77.44

CAPITAL ONE, FOOD $35.45

DRAMSTADS REFRIGERATION, FOOD SERVICE   COOLER AND FREEZER REPAIR $1,915.88

KOPFMANN, LORI, REIMBURSEMENT – BACKGROUND CHECK $43.25

KROHMER PLUMBING, FOOD SERVICE REPAIR $315.87

Fund Total: $13,620.63

Checking Account Total: $13,620.63

Chris Selland gave the financial report and advised that the auditors are coming in December rather than October.

Superintendent Weber updated the Board that Tutor Day was a success. He advised that there is an assembly coming up regarding bully prevention. Mr. Weber has continued to be in contact with the South Dakota Department of Transportation in regards to flashers for the crosswalk on Highway 34 with no resolution. Superintendent Weber will continue to contact them in hopes to get flashers for the crosswalk. Mr. Schmiedt’s industrial tech class completed the sidewalk by the school playground. Mr. Weber also advised that Mrs. Steele in the library is starting a chess club. Mr. Weber discussed the proposals for the new social study standards that are currently under review.

Mr. Bruce presented the Board with updates on Mrs. Jensen’s behalf. 

Upcoming events and dates are as follows: Horizon Health giving flu shots in school on Thursday, October 13th, Sanborn County nurse to do annual screenings in October, Fall Festival for the elementary students is on October 31st, Veteran’s Day program is on November 10th, and the Woonsocket Elementary Parents Club will be doing a Krispy Kreme fundraiser the end of October. Mr. Bruce also brought to the Board a 2002 charter bus for sale in Alpena. He is going to talk to the seller to get more information on price.

Mr. Rodriguez updated that he has been meeting with teachers and completing observations. This has been a very positive and impactful process for all. 

Mrs. King updated that one student has tested out of SPED and that two students have moved to homeschooling.

Blake Howard and Mr. Rodriguez gave an update on the latest E-Sports meeting that was held last week. Nineteen students were in attendance, which resulted in a lot of enthusiasm and positive feedback. They also presented price quotes for equipment. 

On a motion made Neal Hiemstra, seconded by Rikki Ohlrogge, the Board approved to re-bid out for a new Mini Bus. (NOTE: The Board did not receive a mini bus on the last bid due to limited number of buses being manufactured.) Motion carried.

Motion was made by Rikki Ohlrogge, with a second by Lisa Snedeker, to approve to pay the school district language interpreter $30.00 per hour, effective October 10, 2022. Motion carried. 

Motion was made by Neal Hiemstra, seconded by Rikki Ohlrogge, to approve to surplus (or salvage) items for auction through Dean Edwards Online Auction for December 2nd – December 12th. Items are as follows: 

1. Mower – F911 John Deere full front with 60” broom, 42” snow blower, 60” mower deck (1);

2. Upper elementary student desks (10);

3. Lower elementary student desks (20);

4. High school student desks (14);

5. Corn-pellet stove (1);

6. Welding stations (3);

7. Chairs w/ wheels (21);

8. Small child chairs (15);

9. Salad bar w/ sneeze guard (1);

10. Portable air conditioner (1);

11. Charbroil outdoor grill w/ tank (1);

12. Commercial dishwasher (1);

13. Janitor push cart (1);

14. Adult plastic blue chairs w/ wheels (24);

15. “The Gun” auto basketball rebounder (1);

16. Study stations w/ sides (2);

17. Student stations (2);

18. Office chairs (8).

(NOTE: The gym divider curtain that the Board moved to sell by sealed bid at the May 12th board meeting was removed by C.Eagle Construction due to the size and weight of the curtain.)

Motion carried.

On a motion by Rikki Ohlrogge, with a second by Neal Hiemstra, the Board approved Lisa Snedeker as the Woonsocket Representative for Associated School Boards of South Dakota (ASBSD) delegate assembly. Motion carried. 

Motion was made by Lisa Snedeker, seconded by Neal Hiemstra, to approve ASBSD Protective Trust South Dakota Benefits Fund Adoption Participation Agreement. Motion carried.

On a motion by Neal Hiemstra, seconded by Rikki Ohlrogge, the Board approved up to (not to exceed) $12,000.00 to purchase technology equipment out of the Capital Outlay fund. Motion carried.

Motion was made by Lisa Snedeker, seconded by Rikki Ohlrogge, to approve change orders for Koch-Hazard on HVAC/Gym Project:

A. RFP #3 – Various electrical modifications after ceiling was removed – $9,338.01;

B. RFP #4 – Fire alarm cages – $1,004.01;

C. RFP #5 – Cover and infill framing from old air ducts – $3,272.61;

D. RFP #6 – Install ramp in gym entrance – $5,044.01;

E. RFP #7 – Replace new existing gym lights from 35K LEDs to 5K LEDs – $9,850.01;

F. RFP #8 – Add six (6) additional 5K lights – $3,446.89;

G. RFP #10 – Provide frosted glass for skylights – $7,043.25.

Motion carried.

Motion was made by Rikki Ohlrogge, with a second by Neal Heimstra, to approve the quote from NetWell Sound Control for 220 Acoustical Gym Baffles for $9,080.00, and DB Electric’s installation quote for $6,010.53 from the Capital Outlay fund. Motion carried. 

With no further business to come before the Board, the October 10, 2022, regular school board meeting was adjourned at 9:14 p.m. on a motion by Neal Hiemstra, with a second by Rikki Ohlrogge. Motion carried.  

JASON WHITE

Chair

SARAH SWENSON 

Business Manager

Published once on October 20, 2022, at the total approximate cost of $147.25 and may be viewed free of charge at www.sdpublicnotices.com.

SJ10-1tb

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