The School Board of Sanborn Central School District 55-5 met in regular session on Monday, September 9, 2013 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Dean, Miller, Olson, Schmit and  VanLaecken. Others present  were Superintendent Whitney, Principal Vermeulen, Business Manager Bechen, Jessica Schmit and Ryan Pearson.
Pledge of Allegiance.
Motion by Schmit, seconded by Olson, all aye, to approve the agenda as printed.
Motion by VanLaecken, seconded by Dean, all aye, to approve the minutes of the regular board meeting August 12, 2013 as printed.
Visitors to Board meeting: Jessica Schmit and Ryan Pearson, representing the senior class, asked the board to grant senior privileges with the usual requests and consequences for not abiding by the rules.
Motion by Dean, seconded by Olson, all aye, to approve senior privileges. The Board thanked them for coming. They also gave Jessica and Ryan the first parking spot for seniors for coming to the meeting and representing their class.
Motion by VanLaecken, seconded by Schmit, all aye, to approve the financial statement and bills.
General Fund balance July 31, 2013: 359,092.29. Receipts: mje 50.00. Balance August 1, 2013: 359,142.29. Receipts: taxes 1,892.81, penalties/interest 17.25, interest 14.52, other pupil 221.40, other 1.58, state fines 14.68, state aid 36,108.00, gross receipts telephone 30,124.10, annuals 203.00, REAP 5,271.00, Title I 22,006.00, admission 560.00, donation old uniforms 165.00, erate 2,414.83, insurance payment 1,480.00, mid-central reimbursement 185.00. Expenditures: 123,403.14.  Balance August 31, 2013: 336,418.32.  Invested 25,000.00. CorTrust Savings balance August 1, 2013: 407,905.48. Receipts: interest 0.00. Balance August 31, 2013: 407,905.48.
Capital Outlay Fund balance July 31, 2013: 782,400.09. Expenditures: mje 50.00. Balance August 1, 2013: 782,350.09. Receipts: taxes 1,055.01, penalties/interest 9.45, interest 31.69. Expenditures 42,125.00. Balance August 31, 2013: 741,321.24.
Special Education Fund balance August 1, 2013: 399,277.91. Receipts: taxes 23.91, penalties/interest 0.22, interest 17.16, Idea 611 11,694.00. Expenditures 14,345.17. Balance August 31, 2013: 396,668.03. CorTrust Savings balance August 1, 2013: 1,870.85. Expenditure: transfer to checking 50.00. Balance August 31, 2013: 1,820.85.
Pension Fund balance August 1, 2013: 50,519.21. Receipts: taxes 47.61, penalties/interest 0.43, interest 1.98. Expenditures: 0.00. Balance August 31, 2013: 50,569.23.
Food Service Fund balance August 1, 2013: 16,287.69. Receipts: interest 0.66, student meals 8,585.18, adult meals 440.00. Expenditures 5,715.26. Balance August 31, 2013: 19,598.27.
Enterprise Fund balance August 1, 2013: (5,262.00). Receipts: 0.00. Expenditures: 0.00. Balance August 31, 2013: (5,262.00).
Scholarship Fund balance August 1, 2013: 20,879.38. Receipts: interest 0.79, Expenditures: 1,500.00. Balance August 31, 2013: 19,380.17. Peters Scholarship balance: 19,380.07; Nelson Scholarship balance: 0.10.
Trust and Agency Funds balance August 1, 2013: 35,892.52. Receipts 4,846.46. Expenditures 1,016.50. Balance August 31, 2013: 39,722.48.
Salaries and benefits for the month of September 2013 were as follows:
General Fund: 118,512.14;
Special Education: 12,446.12;
Food Service: 6,145.09.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 309.45; A-Ox Welding, cylinder rent 12.09; Mary Ackman, supplies 15.88; Associated School Boards of South Dakota, jt convention registration 740.00; Brown & Saenger, supplies 41.97; Cambium Learning, dibels 235.63; Campbells Supply, janitor supply 21.99, football field weed spray 224.85; CarQuest, bus supply 31.23; Charcole apps, mobile app 240.00; Dauby’s Sports Center, boys basketball supply 295.00, girls basketball supply 295.00, volleyball supply 351.00;
Demco, library supply 170.68; Department of Revenue, water testing 13.00; EBSCO, periodical renewal 69.90; Eric Armin, Inc., middle school math supply 79.28; FC Organizational Products, chorus supply 31.16; Frey Scientific, middle school science supply 994.11; Gopher, P.E. supply 778.20; Heartland Paper Co., janitor supply 792.60, refinish gym floor 2,250.00; High Plains Technology, high school supply 50.00; Hillyard, janitor supply 705.66; Houghton Mifflin Harcourt, middle school workbooks 380.57, colony workbooks 120.66;
[IMPREST FUND: Sam’s Club, office supply 29.40, janitor supply 37.94, library supply 37.64, Character counts supply 28.48, senior project supply 19.76; VISA, elementary supply 54.52, preschool supply 54.51, office chair 46.60];
J.W. Pepper, chorus music 102.97, band music 209.94; Josten’s, yearbook final payment 1,812.54; Kaplan Early Learning, elementary supply 36.90; Lakeshore, elementary supply 867.92; Mackin Educational Resources, library paperback books 71.90; MacMillian/McGraw-Hill, elementary workbooks 1,070.40, colony workbooks 354.18; Menards, janitor supply 132.86, bus barn supply 68.94; Mid-American Research Chemical, janitor supply 53.85; ND Center for Distance Learning, online course 250.00; Petty Cash, postage 14.61;
Quill Corp., ink 448.15, counselor supply 29.13; Sal’s Drive Inn, in-service meals 266.00; Sanborn Weekly Journal, board proceedings 261.15, school ad 108.00; School Mate, planners 260.00; School Specialty, elementary supply 1,181.72, high school supply 19.12, middle school supply 50.40, business office supply 116.36; South Dakota Association of School Business Officals, 2013 fall conference 50.00; Supreme, supply 93.22; Tessiers, fuses 15.96; Thomas Bus Sales, bus supply 29.37; Thunes True Value, key copy .50, football sprinkler 74.99; Treasure Bay, elementary supply 297.35; Walmart, ink 305.78, office supply 28.83; Wards Natural Science, high school supply 665.32.
CAPITAL OUTLAY Fund – Apple, Inc., three elementary apple TV 297.00, preschool apple TV 99.00; Buckshots Roadhouse, drivers education gas 78.65; Central Electric, main building electricity 1,081.74, bus barn electricity 69.00; Houghton-Mifflin Harcourt, middle school math series 15,195.10, middle school English textbook 865.83;
[IMPREST: Visa, high school calculators 588.67; IXL Membership services, site license 680.00; M-F Athletics, weight room equipment 479.80; Mackin Educational Resources, library books 1,623.02; Oliver & Andy’s Book Co., library books 470.85; Pearson Education, elementary math series 8,035.76, colony math series 6,547.20; Quill, fax machine 99.99; Riddell/All American Sports, football equipment 564.43; Santel Communications, telephone 258.84, rural development loan 4,166.67, elementary/middle school/high school/elementary principal laptops 3,645.00, library computer 599.00, colony computers 1,198.00, high school lab computers 4,193.00; School Specialty, colony furniture 500.08, elementary furniture 321.26; Treasure Bay, library books 134.85; Walmart, high school/middle school lab printers 278.00, elementary printers 138.00.
SPECIAL EDUCATION Fund – ACE Educational Supplies, supplies 41.00; Evan-Moor, supply 131.87; Lakeshore, speech supply 338.08; Lingui Systems, speech supply 79.90; School Specialty, speech supply 44.77; Walmart, speech software 100.00, sped software 100.00.
FOOD SERVICE Fund – Bernards, food 227.56; Card Services, food 70.14; Mary Collins, melons 112.24; Dean Foods, milk 369.88; Earthgrains Baking, bread 126.60; Gage Foods, food 210.79; Reinhart, food 5,703.62, supply 172.07; Walmart, food 25.44, supply 4.97.
Motion by Schmit, seconded by VanLaecken, all aye, to approve resolution for 2014 tax request. General Fund $2.09/per thousand ag valuation; non-ag (other), utilities, M $9.20 per thousand; OO, M-OO $4.296 per thousand; Special Education $0.05 per thousand; Capital Outlay $1.799 per thousand; Retire/Pension $0.10 per thousand. Discussion was held.
The school board received a check from the Rebel Booster Club in the amount of $10,500 to help pay for the new air conditioning units. The board would like to thank the Booster Club for their donation.
Mrs. Whitney reported on the following:
• Parent-Teacher Conferences are scheduled for October 14 from 1:00–6:00 p.m., bonus points will once again be given to middle school and high school students if parents contact the teachers (This can be done also via phone call or e-mail if a parent cannot attend in person or another time can be arranged that is more convenient.);
• September 24 the juniors and seniors will be going to Fall Planning Days at DWU with representatives from post-secondary schools and military present and to the Career Expo at the Davison County 4-H building; and
• Fall enrollment of 197 up seven students from last year.
Mrs. Vermeulen reported on the following:
• Elementary/Middle School enrollment;
• Reviewed the Title I School wide plans for SCES, SCMS, and UC;
• First Blood Drive on September 18 with a United Blood Service representative coming on Sept. 9 to educate the elementary students and ask them to educate their parents by taking information home;
• Scheduling a meeting for our K-5 teachers with the Woonsocket K-5 teachers on Extra Help Day (Sept. 23) to discuss the new math curriculum;  and
• The Colony facilitating “Ketchup Days” on the Extra Help Days for students not proficient in math or reading on the last Dakota STEP test.
Old Business: None.
New Business: Motion by Olson, seconded by Schmit, all aye, to approve that all meal bills cannot have a negative balance more than $10.00 per person. (Note: At that point, students will receive a sandwich and glass of water if they have not supplied their own lunch.) When balances get to a positive $10.00 parents will be notified so that they can send more money or contact the business manager to make arrangements.
Motion by Dean, seconded by VanLaecken, all aye, to approve the contract of Vickie Zellmer as part-time custodian effective August 21, 2013 at the rate of $10.15 per hour.
Motion by Schmit, seconded by Olson, all aye, to approve the purchase of a new Siemens control system for our heating/cooling system from Direct Digital Control for a total cost of $8,361.00.
Motion by Dean, seconded by Schmit, all aye, to approve the revised School Wellness Policy.
The next regular Board meeting will be held on Wednesday, October 16, 2013 at 7:00 p.m. in the Sanborn Central School Conference Room in Forestburg.
Motion by VanLaecken, seconded by Olson, all aye, to adjourn the meeting at 7:40 p.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair