Mark Chada called the meeting to order with Angie Larson, Sean Gromer, and Angie Meier in attendance.  

Visitor was Eddie Hoffman.

A motion was made by Larson, seconded by Gromer, carried, to approve the November 6th, 2023, minutes as read.

A motion was made by Gromer, seconded by Larson, carried, to approve the financials as presented.

Old Business:

The Town ‘N Kountry 4-H Club Blue Group attended the board meeting to go over different things they would like the town to consider helping out with for the youth in Letcher.  

1.  Discussion was held on adding a surveillance camera onto the side of the community center building to monitor the play equipment that is being vandalized.  The board will be checking in to see what the cost will be to add another camera.  

2. Discussion was also held on the front gate of the park area between the community center and Jake’s. The front fence has been broken and bent in a couple of spots. The board agrees that a gate could be added. Jen Fouberg was going to get a quote on getting a new fence with a gate and report that back to the board.  

3. Discussion was held on the back board of the basketball hoop that has been broken at Rossy Park. They are wanting to know if that can get it fixed. A motion was made by Gromer, seconded by Larson, carried, to approve to purchase a new backboard in the spring. Jen Fouberg was going to have the kids take it to the next board meeting to see if some of the parents can help to get it installed.  

4. Discussion was held on the request that the 4-H kids would like to have a volleyball net installed at Rossy Park. The town will purchase a net in the spring, and the kids will install it at that time.  

5. Discussion was held on the request that the 4-H kids would like to have an ice skating area. Different ideas of locations and how to get it set up were discussed. They have a kit that can be purchased for the ice skating rink. A motion was made by Gromer, seconded by Larson, carried, to approve to purchase the ice skating rink kit. The board approved to purchase the kit. The location that was decided upon to put up the ice skating area was in the ball park in the outfield. The 4-H group will get a committee set up to work on getting the ice skating area set up, and they are also responsible for taking it down in the spring.  

6. Discussion was also held on the Parade of Lights in Letcher that is scheduled for Friday, December 8th, at 6:00 p.m. After the parade, they will be having a free will supper at the community center. They will also have fire pits and a s’mores tent set up on Main Street.  

New Business:

Discussion was held on a letter received from Davison Rural Water. The letter stated that as of January 1st, 2024, the monthly minimum will increase from $750.00 to $1,185.00 and the water rate will increase from $5.55 to $6.05 per thousand gallons. Discussion was held on the increases and will be discussed more at the next board meeting on the increase the Town of Letcher will have to make.  

Gromer has installed street signs where the town was missing signs. He is missing signs for Dakota St. Meier will call Lyle Signs to have them make these two signs.  

A motion was made by Larson, seconded by Gromer, carried, to approve the following claims for payment:

GENERAL AND WATER/SEWER: Cor-Insurance – $307.00 – Insurance – Tractor, Davison Rural Water – $3,241.95 – Water Used, Dawson Construction – $652.04 – Streets – Blading, Amazon – $648.33 – Ice Skating Rink Kit, Morgan Theeler – $20.00 – Professional – Dues, Public Health Lab – $180.00 – Water Samples.

The next board meeting will be held on December 4th, 2023, at 7:00 p.m. at the Town Office.

Angie Meier

Finance Officer

Published once on December 7, 2023, at the total approximate cost of $40.25 and may be viewed free of charge at www.sdpublicnotices.com.

Sanborn County Commissioners met in regular session on Tuesday, November 21, 2023, at 8:57 a.m., with Chairman Jeff Ebersdorfer presiding. Present were Steve Larson, Paul Larson, Gary Blindauer, and Duane Peterson. Auditor Kami Moody was also present. Motion by S. Larson, seconded by P. Larson, to approve the minutes from the November 7 meeting, as presented. Motion carried.  Motion by Blindauer, seconded by Peterson to approve the agenda as presented. Motion carried. 

CITIZEN COMMENT

Travis King, City of Artesian Mayor, was present to discuss the County Planning and Zoning Ordinance that the City of Artesian adopted and follows. King was asking for clarification on some of the policies and how they would be enforced from a city standpoint. 

REPORTS AND BILLS

Motion by P. Larson, seconded by Peterson, to pay the following bills; motion carried:

Towns – Townships – Schools – Cities, Monthly Remittance $1,326,206.99

First National Bank, Tax Liability $2,740.89

Accounts Management, Employee Garnishment $418.50

A-OX Welding, Supplies $362.02

Aileen Brewer, Translating Services $40.00

Aramark, Supplies $168.52

AT&T, Utilities $59.50

Axon Enterprise Inc., Supplies $2,755.55

Brooks Oil Company, 4-H Building Regulator $160.00

Churchill, Manolis, Freeman, Court Appointed Fees – L. Hernandez $276.10

Dawson Construction Inc., Garbage $252.96

Eternal Security Products LLC, Fixed Cameras $1,723.28

Express 2, Fuel $110.69

First National Bank Omaha, Supplies $881.19

Innovative Office Solutions, Toner $341.32

Tammy Kneen, 4-H Building Rent $100.00

Mac’s Hardware Store, Supplies $64.95

Mack Metal Sales Inc., Supplies $20.64

Menard’s, Supplies $219.74

NorthWestern Energy, Utilities $1,355.19

Office Peeps, Supplies $376.16

South Dakota Association County Highway Superintendent, Dues $350.00

South Dakota Association of County Officials, Membership Dues 2024 $726.76

Summit Contracting, 4-H Building Addition $79,923.49

Uline, Supplies $1,337.82

Waste Management, Utilities $236.82

WW Tire Service, Supplies $9,831.60

Gary Zell Auto Glass, Repairs $1,410.00

BRICE PAULSON, BUTLER CAT

The board requested that Brice Paulson be present to further explain the details of the contract that was presented for the road grader purchase to take place in 2024.

HIGHWAY

Stacy Mendenhall, Highway Superintendent and Sheri Kogel, Highway Administrative Assistant, met with the board. The board had further discussion on what the county plans to do with the maintainer. The board agreed that instead of trading in a machine, the county will accept bids for the 2016 Caterpillar 140M3 Road Grader, with bid opening on December 29th, for possession to take place when the county’s new machine arrives, or as late as March 1st. A brief overview of Township Applications, for Rural Access Infrastructure Funding, was discussed. 

PENNY FARRIS AND TAMI ZIEBART, EQUALIZATION OFFICE

Motion by Blindauer, seconded by S. Larson, to enter Board of Adjustment. Motion carried.

Farris presented a conditional use permit for Chuck and Wendy Peer. Legal description is: NW/4SE/4 Exc. W155’ of N200’ of S375’ and Exc. A part of Peer Tract 1, a Subdivision of Lot 2: 4-106-59, Diana Township, Sanborn County, S.D. Approved Uses are: Campground that would hold four spots. Motion by Blindauer, seconded by Peterson, to approve the Conditional Use Permit. Motion carried. 

Farris presented a conditional use permit for Chuck and Wendy Peer. Legal description is: NW/4SE/4 Exc. W155’ of N200’ of S375’ and Exc. A part of Peer Tract 1, a Subdivision of Lot 2: 4-106-59, Diana Township, Sanborn County, S.D. Approved Uses are: Riding/Boarding Facility. Motion by S. Larson, seconded by P. Larson, to approve the Conditional Use Permit. Motion carried. 

Farris presented a conditional use permit for Chuck and Wendy Peer. Legal description is: NW/4SE/4 Exc. W155’ of N200’ of S375’ and Exc. A part of Peer Tract 1, a Subdivision of Lot 2: 4-106-59, Diana Township, Sanborn County, S.D. Approved Uses are: Bed and Breakfast. Motion by Blindauer, seconded by Peterson, to approve the Conditional Use Permit. Motion carried. 

Chair Ebersdorfer declared adjournment from Board of Adjustment.

By recommendation from the Planning and Zoning board, a motion by Blindauer, seconded by Peterson to approve the following resolution 2023-15 on behalf of Adolf and Dorothy Zoss. Motion carried.

Whereas, It appears that the owner therefore has caused a plat to be made of the following real property: Tract A of BRITT’S ADDITION, IN THE SW1/4 OF SECTION 24, T106N, R16W OF THE 5TH. P.M., SANBORN COUNTY, SOUTH DAKOTA, and has submitted such plat to the county Commission of Sanborn County, South Dakota for approval. Now therefore be it resolved, that such plat has been executed according to the law and some is hereby approved. The County Auditor is hereby authorized and directed to endorse on such plat a copy of this Resolution and certify the same.

I, Kami Moody, County Auditor of Sanborn County, South Dakota, do hereby certify that the within and foregoing is a true copy of the resolution passed by the board of County Commissioners of Sanborn County, South Dakota, on this 21st day of November, 2023.

/s/ Kami Moody,

County Auditor

/s/ Jeff Ebersdorfer, 

Chairman of the Board of 

County Commissioners 

Commissioner Peterson brought some concerns to the board regarding the placement of campers being parked along the county highway near Twin Lakes. The highway department along with Planning and Zoning will both be sending letters to appropriate landowners. 

OTHER BUSINESS BROUGHT BEFORE THE BOARD

Motion by P. Larson, seconded by Blindauer, to approve the longevity pay for 2023, to be paid out the first Friday of December. Motion carried. 

There being no further business before the board, motion by S. Larson, seconded by P. Larson, to adjourn the meeting at 12:37 p.m. Motion carried. 

The next regular scheduled meeting will be held on Tuesday, December 12, 2023.

Kami Moody

Sanborn County Auditor

Jeff Ebersdorfer

Chairman of the Board, 

Sanborn County                                  

Published once on November 30, 2023, at the total approximate cost of $71.00 and may be viewed free of charge at www.sdpublicnotices.com.

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, November 13, 2023, at 6:05 p.m. in the Sanborn Central library with the following present: Curtis Adams, Clayton Dean, Mark Goral, Emma Klaas, and Gary Spelbring Jr. Others present were Superintendent/High School Principal Corey Flatten, Elementary/Middle School Principal Connie Vermeulen and Business Manager Gayle Bechen.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: SCEA members: Leah Olson and Paula Sanderson.

Motion by Klaas, seconded by Goral, all aye, to approve the agenda as printed.

Motion by Goral, seconded by Spelbring, all aye, to approve the minutes of the regular board meeting October 9, 2023, as printed.

Motion by Spelbring, seconded by Adams, all aye, to approve the Financial reports and bills.   

General Fund balance, October 1, 2023: $899,227.04. Receipts: taxes $19,986.99, penalties/interest $68.59, interest $792.74, admission $1,324.00, other pupil $89.70, other $359.94, yearbook $50.00, state fines $1,700.06, state aid October $86,278.00, ESSER II $72.00, revenue in lieu of taxes $265.48. Expenditures: $196,392.29, manual journal entry $1,232.64, transfers $64,350.00. Balance, October 31, 2023: $748,239.61. CorTrust Savings balance, October 1, 2023: $50,803.32. Receipts: other $0.00, interest $0.00. Expenditures: $0.00.  Balance, October 31, 2023: $50,803.32. CDs $300,000.00.

Capital Outlay Fund balance, October 1, 2023: $385,632.60. Receipts: taxes $3,027.77, penalties/interest $9.19, interest $413.60, ESSER II $9,293.00, donation $500.00.  Expenditures: $14,801.91. Balance, October 31, 2023: $384,074.25. CDs $200,000.00.

Special Education Fund balance, October 1, 2023: $476,306.05. Receipts: taxes $3,034.88, penalties/interest $9.21, interest $482.54. Expenditures: $21,698.31, manual journal entry $226.10. Balance, October 31, 2023: $457,908.27. CDs $50,000.00.

Food Service Fund balance, October 1, 2023: ($37,070.85). Receipts: interest $17.23, student meals $9,250.60, adult meals $473.35, ala carte $4,286.75, federal reimbursement $4,696.14, grant – range $25,136.56, transfer $30,000.00. Expenditures: $21,904.47. Balance, October 31, 2023: $14,885.31.

Enterprise Fund balance, October 1, 2023: ($11,194.79). Receipts: interest $17.23, preschool tuition $3,175.00, transfer $34,350.00. Expenditures: $4,548.59. Balance, October 31, 2023: $21,798.85.

Custodial Funds balance, October 1, 2023: $62,989.57. Receipts: $6,690.05. Expenditures: $4,992.07. Balance, October 31, 2023: $64,687.55.

Scholarship Fund balance, October 1, 2023: $7,496.18. Receipts: interest $1.72, Peters SDSU $1,000.00. Expenditure: $0.00. Balance, October 31, 2023: $8,497.90. Peters Scholarship balance: $7,747.90; Nelson Scholarship balance: $750.00.

Salaries and benefits for the month of November, 2023 were as follows: 

General Fund: $176,526.67; 

Special Education: $20,060.62; 

Food Service: $11,026.65; 

Enterprise Fund: $4,677.77.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $36.25; Auto Glass Express, replace bus windshield $370.71; Baker’s Design, all state chorus flowers $55.50; Brooks Oil Co., 50/50 diesel $2,256.48, unleaded $2,863.00; Capital One, janitor supply $59.00; CarQuest, bus supply $201.40; Central Electric, October main building electricity $3,062.44, October bus barn electricity $239.93, mini split service $95.00; Chesterman Co., pop $112.54; Clayton’s Repair, bus service $215.00; Cole Paper Inc., janitor supply $321.06; CorTrust, air cards $55.00, hotspot $35.00, janitor supply $210.88, elementary supply $94.38, middle school supply $64.06, high school supply $47.20, band supply $119.97, high school principal supply $40.00, elementary/middle school principal supply $30.00; Dauby’s Sport Center, girls basketball supply $530.00, boys basketball supply $372.00; Demco, library supply $2.33; Direct Digital Control, professional service $2,000.49; Susan Farrell-Poncelet, AI workshop mileage $67.83; Higher Power Sports Inc., presentation $250.00; Hoffman Digging & Well Repair, professional service $3,514.70; 

[IMPREST: Candace Danek, judge $70.00; Tacey Dykstra, junior varsity/varsity volleyball referee/mileage $168.34; Craig Fonder, junior varsity/varsity volleyball referee $100.00; Carrie Howard, two – clock junior varsity/varsity volleyball $110.00; Sarah Jensen, two – volleyball head book $70.00; Northern State University, all state chorus workshop fee $72.00; Region V, junior high music registration $65.00; Sanborn Central School, all state chorus meal money $614.00; SCW Blackhawk, oral interp fee $25.00; SDSU, all state chorus fee $60.00; Shane Thill, junior varsity/varsity volleyball referee/mileage $125.50; USPS, stamps $53.79; Gloria Vavra, junior varsity/varsity volleyball referee/mile $125.50; Washington High School, oral interp fee $88.00]; 

Josten’s, yearbook 2023-24 initial deposit $1,368.00; K&D Busing, volleyball busing $1,955.98, all state chorus busing $1,073.69, football busing $3,658.03; Mebius Nursey & Landscaping, winterize irrigation $125.00; Menards, janitor supply $866.79; Mid-Dakota Technologies, October tech support $175.00; Mitchell Republic, periodical renewal $143.94;  Performance Foodservice, janitor supply $585.00; Popplers Music, 2023 high school vocal festival music $61.50; Premier Equipment, lawn mower service $445.87; Public Health Laboratory, water tests $30.00; Quill, middle school ink $20.49, high school ink $20.50, high school principal supply $50.99; Sanborn Central Food Service, September/October lunch supervisor food $608.15; Sanborn Weekly Journal, board proceedings $108.95, renew periodical $44.20; Santel Communications, telephone/fax $234.90; Sturdevant’s Auto Parts, bus supply $119.99; Taylor Music, drum sticks $81.00; Williams Musical & Office Equipment, resale reeds $127.65; Woony Foods, superintendent supply $3.95.

CAPITAL OUTLAY Fund — A&B Business, copier lease $1,011.83.

SPECIAL EDUCATION Fund – Children’s Home Society, September tuition $2,571.27; Susan Farrell-Poncelet meeting mileage $52.02; speech postage $1.98, Special Education postage $4.95. 

FOOD SERVICE Fund – Bimbo Bakeries, bread $33.48; Darrington Water Conditioning, September SS tank $28.00; East Side Jersey Dairy, milk $776.09; Menards, food shield $64.99; Performance Foodservice, food $8,911.69, ala carte $935.81, supply $443.72; Quill, ink $117.96; Staples Business Credit, supply $372.54; Woony Foods, food $3.75.

ENTERPRISE Fund – None.

Mr. Flatten reported on the following: 

• Auditors will show up on December 18 to begin their work. 

• Staff had a school safety presentation on Nov. 7 which the Sanborn County Sheriff’s Department attended to help advise and answer questions. 

• The Board would like to congratulate former SCW FFA member Megan Linke on earning her American FFA Degree at the National Convention in Indianapolis. 

• Oral Interp participated in Districts on Nov. 8. Thirteen students participated in Oral Interp this year and are under the direction of Susan Farrell-Poncelet. 

• November 9, the Sanborn Central student council put on the annual Veteran’s Day Program. Megan Wilson and David Steele are the advisors for the student council. 

• November 13, there is an assembly for distracted driving for all seventh through 12th grade students in Woonsocket.

Mrs. Vermeulen spoke on the following:

• Students in eighth grade will participate in CPR training on November 7, sponsored by the Sanborn County Commissioners. The senior class will receive their training in the spring. 

• Middle School Honor Roll and Student of the First Quarter assembly was held to recognize student achievements. 

• There is no school November 10. 

• The middle school sponsored a pumpkin decorating contest. Each high school and middle school class decorated a pumpkin to display in the library. The seniors and seventh-grade students won and were treated to donuts and juice.

  • Grades four and five will participate in a Declaim Contest on November 21 at 8:30 a.m.

Discussion Items: 

• Mr. Flatten updated the board on the Huron Area Collaborative CTE program and the grant application process. 

• Football field improvements, were discussed, with more dirt to be added prior to winter. 

• The Board discussed transportation for wrestling and possible mileage reimbursement for student-athletes.

Old Business: None.

New Business:

Motion by Adams, seconded by Klaas, all aye, to approve the Safe Return to School Plan in compliance with the regulations. Discussion was held.

Motion by Klaas, seconded by Goral, all aye, to go into executive session SDCL 1-25-2(1) to discuss personnel, with possible motions to follow at 6:34 p.m. Board recessed at 7:09 p.m to travel to Woonsocket.

Motion by Spelbring, seconded by Adams, all ayes, to Re-enter executive session SDCL 1-25-2(1) to discuss personnel with Woonsocket School board. Regular session resumed at 8:45 p.m.

The next regular Board meeting will be held on Monday, December 11, 2023, at 7:00 p.m. in the Sanborn Central School.  

Motion by Goral, seconded by Spelbring, all aye, to adjourn the meeting at 8:46 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

Published once on November 30, 2023, at the total approximate cost of $99.50 and may be viewed free of charge at www.sdpublicnotices.com.