Unapproved Minutes
October 8, 2012
The School Board of Sanborn Central School District 55-5 met in regular session on Monday, October 8, 2012 at 7:05 p.m. in the Sanborn Central Conference Room with the following present: Austerman, Miller, Olson, Schmit and VanLaecken. Others present  were Superintendent Whitney, Prinipal Vermeulen and Business Manager Bechen.
Pledge of Allegiance.
Appointed to Board with issuance of certificates of election. Administered the Oath of office to the new board member Kathy Austerman – Artesian, one-year term. She read the Oath of Office as board member of the Sanborn Central School District 55-5.
Motion by Olson, seconded by Austerman, all aye, to approve the agenda as printed.
Motion by Schmit, seconded by VanLaecken, all aye, to approve the minutes of the regular board meeting September 10, 2012 as amended. Food Service Fund: 1.90 interest.
Visitors to Board Meeting: None.
Motion by VanLaecken, seconded by Schmit, all aye, to approve the financial statement and bills.
General Fund balance September 1, 2012: 217,694.22. Receipts: taxes 1,755.25, penalties/interest 10.66, interest 7.03, pupil activity 84.00, other activity 5.60, state fines 377.67, state aid 39,620.00, admissions 2,026.00, yearbook 204.00, gross receipts – elect. 37,392.66, Medicaid 3,438.00, workman comp premium reimbursement 1,042.58, instrument rent 50.00, G5 grant 1,059.00, refuge revenue sharing 49.48. Expenditures: 133,590.35, mje 132.00. Balance September 30, 2012: 171,093.80. Invested 25,000. CorTrust Savings balance September 1, 2012: 407,469.09. Receipts: interest 187.54. Balance September 30, 2012: 407,656.63.
Capital Outlay Fund balance September 1, 2012: 594,265.03. Receipts: taxes 718.60, penalties/interest 2.21, interest 24.00. Expenditures 25,543.69. Balance September 30, 2012: 569,466.15.
Special Education Fund balance September 1, 2012: 553,375.43. Receipts: taxes 16.22, penalties/interest 0.05, interest 23.12, Medicaid 287.00, workman comp insurance reimbursement 67.70. Expenditures 18,059.95, mje 0.87. Balance September 30, 2012: 535,708.70. CorTrust Savings balance September 1, 2012: 1,867.09. Receipts: interest 0.87. Balance September 30, 2012: 1,867.96.
Pension Fund balance September 1, 2012: 77,737.41. Receipts: taxes 32.51, penalties/interest 0.10, interest 3.51. Expenditures: 0.00. Balance September 30, 2012: 77,773.53.
Food Service Fund balance September 1, 2012: 52,785.06. Receipts: interest 1.76, federal reimbursement 8,417.76, student meals 2,000.55, adult meals 227.00, ala carte 134.70, workman comp insurance reimbursement 243.72, salad bar reimbursement 50.00. Expenditures 18,912.14. Balance September 30, 2012: 44,948.41.
Scholarship Fund balance September 1, 2012: 20,370.14. Receipts: interest 0.79, Expenditures: 0.00. Balance September 30, 2012: 20,370.93.
Peters Scholarship balance: 20,370.93; Nelson Scholarship balance: 0.00.
Trust and Agency Funds balance September 1, 2012: 30,449.48. Receipts 9,556.79. Expenditures 3,323.62. Balance September 30, 2012: 36,682.65.
Salaries and benefits for the month of October, 2012 were as follows:
General Fund: 112,116.68;
Special Education: 19,659.11;
Food Service: 6,141.50.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 309.45, colony copies 15.78, copies 268.52; A-Ox Welding, ag supply 314.14; Apple Inc., Apple TV 99.00; CarQuest, bus supply 181.61; CBH Conference, cbh volleyball tourney loss 101.49; Creative Printing, girls basketball conference banner 184.45; Daktech, hard drives/adapters 221.00; Department of Revenue, water testing 13.00; DIAL Corp, membership 600.00; EBSCO, periodicals 7.00; Educational Innovations, Inc., middle school supply 73.85; Frey Scientific, middle school supply 580.92; Heil Electric, replace football lights/pole 9,795.44;
[IMPREST: Bridgewater/Emery School District volleyball tourney fee 50.00; Jason Bruce, junior varsity football referee 12.00; Department of Revenue, water testing 13.00; Jason Kolousek, junior varsity football referee 12.00; Heather Loy, color guard routine 75.00; Lynn Neely, volleyball referee 75.00; Annika Russell, volleyball referee/mileage 93.50; SDMEA, All-State CD 15.00; Kelly Selland, volleyball line judge 24.00; Marcy VanZee, volleyball referee  75.00; Gloria Vavra, volleyball referee/mileage 93.50; VISA, paper 661.28];
Josten’s, high school diploma covers 117.38, yearbook 2012 final payment 2,071.31; Local Lumber & Supply, repair screens 45.00; Menards, janitor supply 45.93, colony supply 48.00, high school supply 76.87, play supply 38.50, middle school supply 16.99, elementary supply 16.99; Mentoring Minds, common core materials 215.55; Mid-Central Ed. Co-op, dibels training 519.24, online tuition 1,750.00, virtual classes 2,020.00; Mid-Dakota Technologies, technical support 211.40; Pratt Audio-Visual, elementary supply 61.61; Professional Security, testing 102.00; Puetz Corporation, linkbelt rental 408.16; Ramada Inn, JT. convention rooms 1,188.00; Region 3 Area Principals, dues 50.00;
Rhythm Band Instruments, vocal supply 17.45; Running’s Supply, janitor supply 83.98; Sanborn Weekly Journal, periodical 38.25; Scholastic Inc. – Weekly Reader, elementary periodical 383.59, colony periodical 80.22; Scholastic Magazines, preschool periodical 65.87; School Specialty, middle school supply 61.03, elementary supply 61.00, colony supply 371.36; VISA, air cards 192.27, high school supply 199.97, middle school supply 100.38; Walmart, Accelerated Reader supply 9.48, elementary supply 5.94; Williams Musical Repair, repairs 265.00, reeds 50.54, practice books 19.44.
CAPITAL OUTLAY Fund — Brooks Oil Co., fuel 4,143.42, propane 434.63; Central Electric, electricity 2,058.74; Farmers Elevator Co., fuel 2,670.55;
[IMPREST: VISA, high school textbook 198.12];
MacMillian/McGraw-Hill, high school textbooks 234.18; Santel  Communications, rural development loan payment 4,166.67, phone 258.97; VISA, middle school smart TV 830.73, refrigeration unit 706.00.
SPECIAL EDUCATION Fund – Educational Testing Service, parapro assessment 45.00; Vickie Fox, reimbursement fingerprint 43.25; High Noon Books, supply 366.30; School Specialty, supply 300.10; VISA, printer 30.36.
FOOD SERVICE Fund – Bibby Financial d/b/a Gage, food 72.41; Card Services, food 271.84, supply 9.28; Child/Adult Nutrition Services, bkft commodities 333.37; Darrington Water Conditioning, water softener 24.00; Dean Foods, milk 890.44; McFarland Supply, supply 23.19; Olson’s Melons, food 255.71; Reinhart, food 4,243.14, supply 372.65; Sara Lee, bread 98.80; SNA, membership 38.25; Upland Colony, reimbursement August breakfasts/lunches 1,413.25.
Superintendent Whitney reported on:
• attendance at Parent-Teacher Conferences;
• final fall enrollment count of 192 down from 199 last year plus 11 additional 4-year olds in preschool;
• insurance claim received for wind damage in August;
• claim to Greg Plamp for damages sustained (security camera monitors) due to the power outage on Sept. 29;
• purchase of narrowband radios for buses due to new federal requirements;
• preliminary quote for mini-split air conditioning units for classrooms from Central Electric with further investigation of electrician costs, etc. for the board next month.
Mrs. Vermeulen reported on:
• new student in preschool;
• several teachers attending Common Core training;
• texting/driving assembly on October 11 for grades 6-12;
• flu clinic on October 31;
• colony teachers’ upcoming Title III professional development;
• and more Common Core information.
Other discussion items: NCLB Assessment and Accountability reports for board members as required by Title I.
Motion by Austerman, seconded by Schmit, all aye, to approve executive session in regards to personnel and a student matter at 7:55 p.m. Regular session resumed at 9:17 p.m.
The next regular Board meeting will be held on November 12, 2012 at 7:00 p.m. in the Sanborn Central School Conference Room at Forestburg.
Motion by VanLaecken, seconded by Olson, all aye, to adjourn the meeting at 9:18 p.m.
Gayle Bechen
Business Manager                Rick Miller
Board Chair