The Woonsocket Board of Education met in regular session on October 9th, 2017, at 7:00 p.m. in the Distance Learning room of the Woonsocket School. Members attending were: Jason White, Lisa Snedeker, Todd Olinger, Jodi Doering and Neal Hiemstra. Others attending were Superintendent Rod Weber, Paula Lynch, Lynn Klaas and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.
On a motion by Todd Olinger, seconded by Lisa Snedeker, the Board approved the meeting agenda with one additional item to come before the board. Motion carried.
The minutes of the regular board meeting held on September 13th, 2017, were approved as presented on a motion by Neal Hiemstra, seconded by Jodi Doering. Motion carried.
On a motion by Jodi Doering, seconded by Lisa Snedeker, the Board approved the claims presented and the September 2017 financial report as follows: Motion carried.
GENERAL FUND – Beginning balance: $1,023,195.41; Add receipts: Taxes $9,765.84; Interest $471.32; Other local $2,765.66; State $81,252.30; Federal $0.00; Grants receivable $15,342.00; Total to be accounted for: $1,132,792.53; less disbursements $170,324.46; Cash balance: $962,468.07; Fund Balance: $962,468.07.
CAPITAL OUTLAY – Beginning balance: $833,995.73; Add receipts: Taxes $3,650.84; Other local $0.00; Federal $0.00; Total to be accounted for: $837,646.57; less disbursements $1,168.45; Cash balance: $836,478.12; Fund balance: $836,478.12.
SPECIAL EDUCATION – Beginning balance: $385,602.84; Add receipts: Taxes $1,745.67; Other Local $0.00; State $0.00; Federal $0.00; Total to be accounted for: $387,348.51; less disbursements $19,993.48; Cash balance: $367,355.03; Fund balance: $367,355.03.
PENSION – Beginning balance: $200,377.75; Add receipts: Taxes $100.67; Other Local $0.00; Total to be accounted for: $200,478.42; less disbursements $0.00; Cash balance: $200,478.42; Fund balance: $200,478.42.
FOOD SERVICE – Beginning balance: $31,324.92; Add receipts: Pupil receipts $5,753.32; Adult receipts $105.10; Milk receipts $0.00; Interest $1.24; Other local: $252.05; State $0.00; Federal reimbursement $4,048.88; Total to be accounted for: $41,485.51; less disbursements $10,194.74; Cash balance: $31,290.77; Fund balance: $31,290.77.
ENTERPRISE FUND #53 – Beginning balance: $84,677.95; Add receipts: Other local $455.00; accounts receivable $5,070.00; Total to be accounted for: $90,202.95; less disbursements $4,895.47; Cash balance: $85,307.48; Fund balance: $85,307.48.
TRUST AND AGENCY – Beginning balance: $20,925.92; Add receipts: Interest $1.09; Pupil activities $3,575.95; Total to be accounted for: $24,502.96; less disbursements $1,884.96; Balance: $22,618.00.
Salaries and benefits for the month of September 2017 were as follows:
General Fund: $126,035.29;
Special Education: $19,271.08;
Enterprise #53: $4,895.47;
Food Service: $5,195.95;
GENERAL FUND
First National Bank -Visa Headphones – Elementary 2,505.85
Accident Fund, Workman’s Comp. Premium – Annual 10,475.00
AT&T, Cellphone 71.15
Attorney Rodney Freeman, Requested Conference Contr. 135.00
Bakers Design, Homecoming Supplies 51.00
City of Woonsocket, Water Service 126.56
Coca-Cola, Water Bottles – Elementary 8.52
Core Educational Cooperative, Online Courses 2,680.00
Creative Printing, Senior Pass Keychains 406.80
Creative Products Sourcing, Inc.- Dare, Dare Materials 39.00
Dial Corporation, 2017-18 Membership Dues 600.00
Eai Education, Title 1/Elementary Supplies 474.89
Express 2, Gas – Mini-Bus/Vehicles 82.94
Express Stop, Gas – Vehicles, Mini Buses, Mower 686.51
Follett, Additional Textbooks 335.77
Golden West Technologies, Telephone Service Call 187.50
Hillyard, Floormats 184.00
Horizon Health Care, Bus Driver Physical 203.00
[Imprest Fund – September Claims 509.96
Arlington School, Cross-Country Fee $15.00
Coleman/Egan School, Cross-Country Fee $40.00
Fonder, Craig, Referee – Volleyball $85.00
Nihart, Tim, Referee/Mileage-Volleyball $108.52
Northern State University, All State Chorus Practice Fee $48.00
Plankinton School, Cross-Country Fee $30.00
Vavra, Gloria, Referee/Mileage-Volleyball $98.44
Wipf, Alison, Referee – Volleyball $85.00
Total Imprest Claims $509.96]
J.W. Pepper & Son Inc., Music-Band/Vocal 133.72
Jostens, Diploma Covers 259.40
K & D Busing Inc., Contracted Busing/Reg./Co-Curr. 15,977.70
KO’s Pro Service, Vehicle/Mini-Bus Maintenance 815.24
Lehr, Dave, Monthly Tech Support Fee 140.00
Lieber, Craig, High School English Books 107.46
Local Lumber, Freshman Shop Project/Supplies 539.10
Lynch, Paula, Reimb./Labor Homecoming Capes 342.81
Marco Products, Guidance Materials-K & Pre-K 178.09
Menards, Insulation/Supplies-Storage Garage 840.56
Midwest Fire, Annual Fire System Maintenance 285.00
Northwestern Energy, Electric Service 3,098.54
Palace Cleaners, Flag Cleaning/Band Uniform Cleaning 215.88
R&L Sanitary Service, Sanitary Services – Soccer 145.00
Ramada Inn, Lodging – Board Conv. – L. Snedeker 129.95
Ramkota Lodging – Business Manager Conference 195.98
Sanborn Weekly Journal, Subscriptions 80.38
Santel Communications, Phone/Cable/Internet 301.17
Sdaesp, Elementary Principal Dues 75.00
Sdsca, Counselor Workshop 75.00
Tech Solutions, Printer/Supplies 435.00
Technology in Education, Distance Learning Classe 1,140.00
United Energy/Farmers Alliance Propane – Governor Building 0.00
Walmart, Memory Cards 51.76
Waste Management of WI-MN, Garbage Service 679.90
West Interactive Services Corp., School Reach Service (Three Year) 1,743.52
Woony Foods, Food/Supplies 49.51
Fund Total: 47,799.12
Capital Outlay
A&B Business Equipment, Copier Lease 1,168.45
Hauff Mid-America Sports Inc., Volleyball Standards 2,070.00
Unique Entertainment, Gymnasium Speakers 2,725.00
Fund Total: 5,963.45
Special Education
Follett Additional, Textbooks 130.12
Fund Total: 130.12
Enterprise Fund
Lynch, Paula, Reimburse- Step Stool (Pre-K) 9.55
Fund Total: 9.55
Food Service
Buhls Dry Cleaning, Laundry Service 8.52
Child and Adult Nutrition, Food 199.70
Earthgrains Company, Food 221.48
Variety Food, Food, Supplies, Dishwasher Rent 6,720.22
Walmart, Supplies 106.66
Woony Foods, Food/Supplies 51.10
Fund Total: 7,307.68
Chris Selland gave the financial report and advised that an article will be put in the Sanborn Weekly Journal regarding school funding and the Woonsocket District’s plan to navigate the changes to the funding formula and recent legislative action.
Superintendent Weber updated the Board on the progress of the elementary addition project. Plans are being developed and cost estimates should be available soon. Plans are to hold a meeting for public input/questions at 6:00 p.m. in the commons prior to the regularly scheduled November Board meeting to be held on November 13th.
We had a successful homecoming week and noted that the football team will head into its final regular home game with record of 6-1.
The boiler repair work and insulation is due to be completed by the end of the week.
Superintendent Weber has approached both the City and the County about the possibility of financial assistance installing two electronic radar signs by the school zone speed limit signs. Cost for a set of the radar devices is approximately $8,500.00.
The new speaker system has been installed in the gymnasium.
Principal Paula Lynch advised that the back-pack program will begin shortly and the flu shot clinic put on by the County Nurse will take place on the 26th of October.
Also, thanks to the Swenson family for the donated pumpkins. The Elementary Parent’s Club is researching possible improvements to the playground.
Motion was made to approve the surplus/salvage of the following items: four Yamaha speakers, one old metal teacher’s desk, three old wooden teacher’s desks, 20 old backdrop theatre canvas stage panels, eight old theatre lights along with one homemade T-bar light, two old, 37-inch TVs, two old, 52-inch TVs and four DDN TV carts. Motion was made by Jodi Doering, with a second by Todd Olinger, and motion carried. The Board will dispose of these items as they see fit.
Motion was made by Lisa Snedeker, with a second by Neal Hiemstra, to approve Emily Henriksen as the Junior High Girl’s Basketball Coach for extra duty pay of $1,850.00 and Sarah Swenson as Assistant Girl’s Basketball Coach for extra-duty pay of $2,780.00. Motion carried.
Motion was made by Jodi Doering, with a second by Todd Olinger, to approve Jason White and Neal Hiemstra to serve on a building committee for the elementary addition project. Motion carried.
Motion was made by Lisa Snedeker, with a second by Jodi Doering, to approve a public meeting on November 13th, 2017 at 6:00 p.m. in the Woonsocket School commons to discuss the elementary addition project. This meeting will be held just prior to the regularly scheduled board meeting. Motion carried.
It was moved by Neal Hiemstra, with a second by Todd Olinger to approve Lisa Snedeker, as the District’s Associated School Boards of South Dakota Legislative Action Network Representative for 2017-2018. Motion carried
Motion was made by Jodi Doering, with a second by Todd Olinger, to approve additional cost of $17,450.00 (Midwest Boiler) for insulation of the boiler as a part of the boiler refurbish project. This brings the total cost of the project to approximately $42,350.00. Motion carried.
There being no further business to come before the Board, the October 9th, 2017, regular board meeting of the Woonsocket Board of Education was adjourned at 8:09 p.m. on a motion by Neal Hiemstra with a second by Jodi Doering. Motion carried.
JASON WHITE
Chairman
CRYSTAL A. SELLAND Business Manager