The Woonsocket Board of Education met in regular session on August 13th, 2018, at 7:00 p.m. in the Distance Learning room of the Woonsocket School. Members attending were: Jason White, Neal Hiemstra, Lisa Snedeker, Todd Olinger, and Jodi Doering. Others attending were Superintendent Rod Weber, Sarah Jensen, Jason Bruce and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:04 p.m.  

On a motion by Neal Hiemstra, seconded by Jodi Doering, the Board approved the meeting agenda as presented. Motion carried.

The minutes of the regular board meeting held on July 9th, 2018,  were approved as presented on a motion by Jodi Doering seconded by Todd Olinger. Motion carried.  

On a motion by Lisa Snedeker seconded by Jodi Doering, the Board approved the claims presented and the July 2018 financial report as follows; motion carried:

GENERAL FUND, Beginning balance: $716,733.29; Add receipts: Taxes $3,945.82; Interest $440.53; Other local: $18,096.67;  State $107,304.00; Federal $128.16; Total to be accounted for: $846,648.47; less disbursements $159,213.03; Cash balance: $687,435.44; less contracts and accounts payable/transfers;  $86,204.35; plus accounts receivable: $38,069.65; Fund Balance: $639,300.74.

CAPITAL OUTLAY, Beginning balance: $1,054,388.53:  Add receipts: Taxes $3,281.24; Other local:  $0.00;  Federal:  $0.00. Total to be accounted for: $1,057,669.77;  less disbursements $133,367.16;   Cash balance: $924,302.61; less accounts payable: $0.00; Fund balance: $924,302.61.

SPECIAL EDUCATION, Beginning balance: $415,430.49; Add receipts: Taxes $1,784.25; Other Local: $0.00; State $0.00; Federal $0.00; Total to be accounted for: $417,214.74; less disbursements $20,534.82; Cash balance: $396,679.92; Less contracts and accounts payable/transfers $17,227.59; Fund balance: $379,452.33.

PENSION, Beginning balance: $165,735.76; Add receipts: Taxes $0.00; Other Local: $0.00; Total to be accounted for: $165,735.76;  less disbursements $0.00; Cash balance: $165,735.76; Fund balance: $165,735.76.

FOOD SERVICE, Beginning balance: $54,921.02; Add receipts:  Pupil receipts $0.00; Adult receipts $0.00; Milk receipts $0.00;  Interest $2.22; Other local:  $0.00;  State $0.00; Federal reimbursement $0.00; Total to be accounted for: $54,923.24; less disbursements $5,875.12; Cash  balance: $49,048.12; Less contracts/accounts payable $5,096.26; plus accounts receivable $0.00; Fund balance $43,951.86.   

ENTERPRISE FUND #53, Beginning balance: $119,759.45;  Add receipts: Other local: $0.00;  Total to be accounted for:  $119,759.45;  less disbursements: $11,142.30; Cash balance: $108,617.15; Less contracts/accounts payable $4,896.65; Fund balance: $103,720.50. 

TRUST AND AGENCY, Beginning balance: $21,119.78; Add receipts: Interest $0.89; Pupil activities $0.00; Total to be accounted for: $21,120.67; less disbursements $0.00; Fund balance $21,120.67.

Salaries and benefits for the month of July 2018 were as follows:

General Fund: $110,988.31    

Special Education: $17,323.14

Enterprise #53: $11,033.84

Food Service: $5,096.12

GENERAL FUND                            

First National Bank – Visa, Battery for Defibrillator $216.49

AT&T, Cell Phone $59.92

Avera Heart Hospital of South Dakota, Defibrillator (50 percent) $559.50

Barton’s Heating & Cooling, Cooling System Repairs $341.81

Bio Corporation, Science Supplies $171.78

BSN Sports, Elementary Supplies $238.61

Burnison Plumbing & Heating, Service Call $485.72

City of Woonsocket, Water Service $64.03

Clayton, Trent , Reimbursement – Auction Shelves/Table/Gas $179.01

Consolidated Plastics, Entry Mat – Addition $702.00

Creative Products Sourcing Inc. – Dare, Dare Materials $172.10

Critical Thinking Co., The, Elementary Supplies $57.47

DB Electric, Smart Board Relocation/Bulbs $499.43

Decker Equipment, Tack Strip/Chairs $943.18

Express Stop, Gas – Lawn Mower/Mini-Bus/Vehicle $157.08

Foreman Sales & Service Inc., Bus Maintenance $2,797.51

Frey Scientific, Science Supplies $156.55

Hauff Mid-America Sports Inc., Volleyballs/Basketball $617.40

Jake Runestad Music, All State Chorus Music $26.32

KO’s Pro ServiceVehicle/Mower Maintenance $1,903.93

Lehr, Dave, Tech Services $140.00

Lieber, Craig, Reimbursement – English Books $403.61

Lieber, Sarah, Reimbursement – Library Books/Postage $428.86

Menards, Custodian Supplies $1,106.73

Menno School Distrct, Superintendent Dues $60.00

NAPA Auto Parts, Custodian Supplies $310.58

NASCO, Science Supplies $79.47

NorthWestern Public Service, Electric Service $2,696.61

Oriental Trading, Guidance Supplies $170.85

Pioneer Manufacturing/Pioneer Athletics, Field Paint $476.00

Popplers Music, Music $81.35

Readers Den, Guidance Materials $166.38

Really Good Stuff, Inc., Elementary Supplies $596.59

Rodriguez, Armando , Reimbursement – First Aid Class $35.00

Rodriguez, Dayna , Reimbursement – First Aid Class $35.00

S&S Worldwide, Elementary Principal Supplies $44.97

Sanborn Weekly Journal, Publications $643.51

Santel Communications, Phone/Cable/Internet $271.89

Scholastic, Elementary Magazines $145.20

School Mate, Elementary Student Planners $184.25

School Specialty,  $1,219.04

South Dakota Association of School Business Officials, Business Manager Conference $75.00

South Dakota Teacher Placement Center, Membership – 2018-19 $420.00

South Dakota United Schools Association, Membership Dues 2018-19 $450.00

Snedeker, Lisa, Reimbursement – Gas – Conference $88.00

Steve Weiss Music, Music Supplies $55.20

Studies Weekly, Elementary Curriculum $267.75

Teacher Created Resources, Elementary Supplies $38.95

Teacher Direct, Elementary/Pre-K Supplies $751.42

Training Room, Training Supplies/Tape $1,087.00

United Energy/Farmers Alliance, Propane Tank Lease – Governor Building $54.00

Waste Management of WI-MN, Garbage Service $706.90

Wholesale Electronics, Battery Cartridges $332.50

Williams Music & Office, Instrument Repair $363.20

Woony Foods, Custodian Supplies $106.79

Write Now Right Now, Elementary Curriculum $160.00

Fund Total: $24,602.44

CAPITAL OUTLAY

A&B Business Equipment, Copier Lease $1,229.47

Burnison Plumbing & Heating, Water Heater $5,962.63

Dramstads Refrigeration, Mini-Split Units – Armory Classrooms $4,888.92

G&R Controls, Building Contract $60,786.00

Gary Snow & Association, Asbestos Abatement $4,995.00

Geotek, Testing Services – Addition $160.00

Koch-Hazard Architects, Architect Services – Building $1,973.76

Tellinghuisen Inc., Building Payment $96,673.00

Fund Total: $176,668.78

SPECIAL EDUCATION

First National Bank – Visa, Audible Subscription  $15.92

Avera St. Lukes, Client Services $616.00

Beyond Play, Speech Supplies $149.27

Career Connections, Client Services $18.41

Parent/Guardian, Parent Mileage $147.84

Lifequest, Client Services $625.58

School OutfittersSpecial, Ed Supplies $123.88

School Specialty, Supplies – Special Ed $894.14

South Dakota Department of Human Services, Client Services – Non-Federal Match $1,855.41

Super Duper Publications, Speech Supplies $72.40

Fund Total: 4,518.85

ENTERPRISE FUND #53

Discount School Supply, Pre-K Supplies $362.00

Express 2, Gas – Drivers Ed $268.16

Teacher Direct, Pre-K Supplies $228.26

Fund Total: $858.42

FOOD SERVICE                            

Bebout, Julie, Meals – Foodservice Conference $22.00

Ramkota, Lodging – Foodservice Conference (2) $367.96

Variety Food, Dishwasher Rent $79.00

Fund Total: $468.96

Chris Selland gave the financial report. 

Superintendent Weber advised that the elementary addition project is due to be completed around Labor Day. There will be some minor inconveniences for the first weeks of school. 

The instructional staff will be attending an in-service training in Wagner on the Tuesday prior to the start of school.

The district is looking at an alternative Blackhawk sports online provider as the Cube that has been utilized in the past will now come at a considerable expense.  The provider that is being looked at is called Sports Ticket Live at a cost to the district of $100.00 per year, and the district would share a percentage of the advertising profits. More research will be done prior to a final decision, and it looks as though our current equipment will be sufficient.

Superintendent Weber also discussed the Elementary Principal absorption plan from last spring which was to hire two additional aides. One additional aid position came from Cathy Hegg returning for the year, but the school may not need to hire the other additional aid and will monitor the situation closely. 

Sarah Jensen and Jason Bruce went over the changes in the elementary schedules and fielded questions from the Board. 

Grades four through six will now have one longer recess as opposed to two shorter recesses as in the past. 

The Fourth Grade classroom will have a student teacher for the entire 2018-2019 school year. 

The elementary students will be treated to an afternoon session at the pool on Friday, August 17, for their PE class, as has been done in the past.

Discussion was also held on the Woonsocket Elementary Parent’s Club, which has provided the students and staff with over one thousand dollars worth of leveled reader books, several round classroom tables, and a license for IXL math assistance online programs (K-12) that students can utilize at school and at home. They also provide $200 a year for the elementary teachers for whatever they want for their classrooms. The staff, students, and school board would like to express their appreciation for all that the Elementary Parent’s Club does throughout the year.  

The executive session that was scheduled to discuss a student matter as per SDCL 1-25-2.2 was canceled as the matter has been resolved.  

Motion was made by Neal Hiemstra, with a second by Lisa Snedeker, to approve the surplus and salvage of five classroom smartboards that are between 10-15 years old and no longer working. Motion carried.  

Motion was made by Todd Olinger, with a second by Jodi Doering, to approve the 2018-2019 Elementary, High School, Staff and Athletic handbooks. One change that was made in the Athletic handbook was sports physicals will now be done in a format that will be good for three years.  Motion carried.    

Motion was made by Neal Hiemstra, with a second by Lisa Snedeker, to authorize Superintendent Rod Weber to approve and sign open enrollment requests for the 2018-2019 school year. Motion carried.  

It was moved by Jodi Doering, with a second by Lisa Snedeker, to approve salary lane changes for Jessica Bruce (MA) – $2,000.00 (2 steps) and Dani Johnson (BA30) – $1,000.00. Motion carried.  

Motion to approve the tax levy request for taxes payable in 2019 was tabled until the September regular meeting on a motion by Lisa Snedeker, with a second by Neal Hiemstra.  Motion carried.  

Three fuel oil quotes for the 2018-2019 school year were received by the district as follows:  

United Energy/Farmer’s Alliance – $2.55 per gallon delivered;

Brooks Oil – $2.408 per gallon delivered;

Total Oil, Inc. – $2.57 per gallon delivered.

Motion was made by Neal Hiemstra, with a second by Todd Olinger, to accept the quote from Brooks Oil for $2.408 per gallon.  Motion carried.  

There being no further business to come before the Board, the August 13th, 2018, regular board meeting of the Woonsocket Board of Education was adjourned at 8:47 p.m. on a motion by Neal Hiemstra with a second by Jodi Doering.  Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND 

Business Manager