The School Board of Sanborn Central School District 55-5 met in regular session on Monday, July 15, 2019, at 7:00 p.m. in the Sanborn Central Conference room with the following present: Curtis Adams, Clayton Dean, Justin Enfield, Brenda Schmit and Gary Spelbring. Others present: Superintendent Siemsen, Elementary/Middle School Principal Vermeulen, and Business Manager Bechen. 

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Adams, seconded by Enfield, all aye, to approve the agenda as amended. Add. Old Business: 87-2018/2019 Canvas and approve the results of the election on June 18, 2019, and declare the winner of the school board election. New Business: 7-2019/2020. Approve the hiring of Tucker Kingsbury as assistant boys basketball coach for the 2019/2020 season at the rate of $2,850.00. 

Motion by Schmit, seconded by Spelbring, all aye, to approve the minutes of the regular board meeting June 5, 2019, as printed.

Motion by Enfield, seconded by Adams, all aye, to approve the Financial Statement and bills. 

General Fund balance, June 1, 2019: $530,639.43. Receipts: taxes $110,396.09, penalties/interest $699.48, interest $149.93, other local income $7,590.74, state fines $262.72, state aid $49,577.00, admission $400.06, Title I $32,940.00, REAP $10,580.00, Title IV $10,000.00, shared staff with Woonsocket $42,661.23, shared grant $5,966.72.  Expenditures: $270,212.39, transfers $472.43.  Balance, June 30, 2019: $531,178.58. CorTrust Savings balance, June 1, 2019: $50,284.88. Receipts: interest $37.61. Expenditures: $0.00.  Balance, June 30, 2019: $50,322.49. 

Capital Outlay Fund balance, June 1, 2019: $977,066.66. Receipts: taxes $8,972.27, penalties/interest $110.83, interest $268.06.  Expenditures: $1,724.00, transfers $19,027.57. Balance, June 30, 2019: $965,666.25.

Special Education Fund balance, June 1, 2019: $53,819.20. Receipts: taxes $24,721.96, penalties/interest $92.85, interest $31.81, IDEA 611 $40,752.00, IDEA 619 $1,867.00, shared staff with Woonsocket $29,467.49. Expenditures: $35,302.21. Balance, June 30, 2019: $115,450.10. 

Food Service Fund balance, June 1, 2019: $(3,730.63). Receipts: interest $4.54, student meals $20.61, meal certification $80.58, federal reimbursement $2,566.75, state proration $427.66, transfer $19,500.00. Expenditures: $7,450.06. Balance, June 30, 2019: $11,419.45.

Enterprise Fund balance, June 1, 2019: $10,327.49. Receipts: interest $0.00. Expenditures: $4,075.28. Balance, June 30, 2019: $6,252.21.

Trust and Agency Funds balance, June 1, 2019: $63,923.56. Receipts: $7,831.36. Expenditures: $11,878.11. Balance, June 30, 2019: $59,876.81.

Scholarship Fund balance, June 1, 2019: $12,202.10. Receipts: interest $1.55, contributions $0.00. Expenditures: $0.00. Balance, June 30, 2019: 12,203.65. Peters Scholarship balance: $11,703.65; Nelson Scholarship balance: $500.00.

Salaries and benefits for the month of July 2019 were as follows: 

General Fund: $121,008.48; 

Special Education: $15,046.23; 

Food Service: $5,547.73;

Enterprise: $3,718.04.

Claims approved: GENERAL FUND – A-Ox Welding, cylinder rent $78.69; Associated School Boards of South Dakota, 2019-20 dues $906.81; Carquest, bus supply $120.24, Central Electric, May/June $4,549.86; CorTrust, air cards $120.03; Dawson Construction, April/June garbage service $690.57, snow removal $665.00; Nikki Dawson, mileage reimbursement $58.80; Department of Environment and Natural Resources, water rights $10.00; First National Insurance, workman compensation $10,797.12, data compromise $444.00, line backer $2,021.00, property insurance $11,885.00, general liability $2,057.00, inland marine $148.00, commercial auto $6,110.00, commercial umbrella $1,053.00; Harlow’s Bus Sales, bus supply $38.37; Heartland Paper Co., janitor supply $751.67; Hoffman Digging & Well Repair, pumped septic tank $765.11; Huron Pro Clean Plus LLC, clean carpets $1,159.00; 

[IMPREST FUND: Karen Fouberg, election worker/mileage $145.16; Tim McCain, region track worker $100.00, region golf worker $100.00; Joanne Nelson, election worker/mileage $146.84; Judy Wormstadt, election worker/mileage $140.12];

IXL Membership Services, IXL math license $1,000.00; J.W. Pepper, band music $65.99; Josten’s, high school diploma $17.26; K&D Bussing, May bussing $850.81; Mid-Dakota Technologies, June tech support $140.00; Mt. Vernon School District, shared grant services $11,546.19; Popplers Music, vocal music $59.40; Premier Equipment, mower filter $15.35; Public Health Lab, water test $15.00; Ramada Inn, state track rooms $848.00, mentor room $70.00; Riddell, recondition football equip $1,112.97; Runnings, janitor supply $29.47; Sanborn Weekly Journal, voter registration  $23.12, board proceedings $93.69; Santel Communications, phone $181.10; Scholastic Inc, elementary supply $54.66; School Administrators of South Dakota, business office dues $260.00, elementary/middle school principal dues $600.00, high school principal dues $70.00, superintendent dues $345.00; SD Department of Health, nurse services $216.00; SD Teachers Placement Center, 2019-20 membership $326.25; South Dakota High School Coaches Association, membership balance $10.00;  Sherwin Williams, paint/supply $570.83; Software Unlimited, accounting software maintenance $3,950.00; TC Enterprises, hook up sander $61.22; Teacher Innovations, planbook $297.00; TIE, dues $736.00; Mark Van Overschelde, postage $51.00; Williams Musical & Office Equipment, repair instruments $970.80; Woonsocket School, region/state golf expenses $310.55. 

CAPITAL OUTLAY Fund — A&B Business, May/June copier rent $1,799.74; Athletic Performance Solutions, gym floor finish $16,675.00; Companion Corporation, library software $800.00; ExploreLearning, gizmos renewal $875.00; Green Eggs and Ram, two projectors $4,194.58; Heartland Paper, floor buffer $751.01; 

[IMPREST: CorTrust, weights shipping $55.53];

Renaissance Learning, accelerated reader/star reading $2,092.25; Riddell, new football equipment $1,036.38; Riverside Technologies, computer $728.00; SHI International Corp, Microsoft license $1,462.73; State of South Dakota, energy loan payment $8,320.00; Taylor Music, tuba with case $2,150.00; Woonsocket School, half of drivers education textbooks $232.57; Wordware, payment software $1,008.00.  

SPECIAL EDUCATION Fund – Behavior Care Specialists, June tuition services $2,470.00; June 2019 mileage $126.00; First National Insurance, workman comp $449.88; Kelly McClane, conference meal $15.00; June 2019 mileage $117.60; June 2019 mileage $50.40; Paula Sanderson, special education conference room $63.70, speech conference room $63.70, postage $1.90, conference meal $15.00; SD Teacher Placement Center, 2019-20 membership $108.75; TIE, dues $184.00. 

FOOD SERVICE Fund – Darrington Water, SS tank $48.00. 

ENTERPRISE Fund – Woonsocket School, shared drivers ed service $1,434.30.

Motion by Schmit, seconded by Adams, all aye, to approve supplemental budget resolution #2 to 2018-19 budget:

General Fund: boys track rooms $430.00, professional service $600.00; boys golf professional service $360.00; girls track rooms $430.00, professional service $600.00; girls golf professional service $360.00; band/chorus instrument repair $1,000.00. Means of Finance General Fund surplus cash $3,780.00;

Capital Outlay: busing licensed vehicle $47,700.00; food service other equipment $6,060.00. Means of Finance Capital Outlay surplus cash $53,760.00;

Special Education: transportation $40.00. Means of Finance Special Education surplus cash 40.00. 

Mr. Siemsen reported on the following:

•Gym floor tarps are not in usable shape.

•A meeting with members of the construction crew will be held on July 17th at 9:00 a.m. to discuss the needs and progress of the concession stand. 

•Associated School Boards of South Dakota Joint Convention will be August 8th – 9th. 

•The science test scores have not been released, per Mrs. Vermeulen.      

Discussion Items:

•Discussion was held regarding potential projects/initiatives for the future of the district.

Old Business: Motion by Adams, seconded by Spelbring, all aye, to canvas and approve the results of the school board election on June 18, 2019, and declare Justin Enfield the winner of the school board election. Sanborn Central School District had 830 registered voters on the date voter registration closed, 64 registered voters voted in the election, and eight percent of the registered voters voted.

Based upon the provisions of SDCL 13-11-2, the Sanborn Central Board of Education held its annual hearing for adoption of the 2019-2020 school district budget. Discussion was held.

Motion by Enfield, seconded by Adams, all aye, to approve the adoption of the 2019-2020 Sanborn Central School District 55-5 budget as printed.   

There being no further business to come before the 2018-2019 Board of Education, the meeting was adjourned sine die at 8:09 p.m., July 15, 2019. 

Issuance of certificate of election. The Oath of office was administered to returning board member Justin Enfield – elected to a three-year term. He read the Oath of Office as Board Member of the Sanborn Central School District 55-5.  

Motion by Adams, seconded by Spelbring, all aye, to approve Superintendent Siemsen as temporary Board Chair.

Justin Enfield nominated Clayton Dean as board chair, seconded by Brenda Schmit; Brenda Schmit called for nominations to cease. 

Motion by Adams, seconded by Schmit, all aye, to elect Clayton Dean as Chair of the 2019-2020 Board of Education. 

Curtis Adams nominated Brenda Schmit as vice chair, seconded by Gary Spelbring. Gary Spelbring called for nominations to cease.

Motion by Adams, seconded by Enfield, all aye, to elect Brenda Schmit as Vice Chair of the 2019-2020 Board of Education. 

Motion by Schmit, seconded by Spelbring, all aye, to approve the committee appointments as recommended by the Board Chair: Legislative – Brenda Schmit; Negotiations: Clayton Dean, Justin Enfield, and Superintendent Siemsen; Associated School Boards of South Dakota Delegate Clayton Dean, alternate Brenda Schmit; Capital Outlay – Curtis Adams, Justin Enfield, and Superintendent Siemsen; James Valley Education Co-op – Superintendent Siemsen; and Sanborn Interactive Video Network – Superintendent Siemsen.

Motion by Enfield, seconded by Adams, all aye, to approve all organizational procedures as follows: to designate the Business Manager and the Superintendent as custodians of all accounts within the district; to designate the Business Manager and the Superintendent to sign pertinent documents in the other’s absence and authorize the use of Board President’s or Superintendent’s signature stamps when required; to designate First National Insurance as the insurance agent of record; to designate Superintendent Siemsen as the Director of all federal programs for the Sanborn Central School District and authorize him to submit applications for such programs; to designate Rodney Freeman as the school district’s attorney of record; to designate Justin Siemsen and Gayle Bechen as the school’s authorized representatives to the South Dakota Retirement System and Insurance Groups, as well as the school district’s custodian of related accounts; to set bond for school business manager at $50,000.00; to establish the date/time for monthly school board meetings as the second Monday of the month at 7:00 p.m.; to establish the board member’s per diem at $60.00 per regular and special meeting and mileage at state rates, with the Board Chair receiving $70.00 per meeting; to authorize Superintendnet/High School Principal Siemsen, PK-8 Principal Vermeulen, and Transportation Supervisor Gary Goudy to postpone/cancel school for reasons of inclement weather and emergencies; to adopt the following order of business for the 2019-2020 Board of Education: 1. Call to Order/Pledge of Allegiance; 2. Additional Agenda Items; 3. Visitors to the Board Meeting; 4. Approval of Agenda; 5. Approval of Minutes; 6. Financial Reports/Bills; 7. Reports and Items of Discussion; 8. Old Business; 9. New Business; 10. Executive Session (if applicable); and 11. Adjournment; to approve that board action may be taken if it is approved by the majority of members voting; to designate Superintendent Siemsen and Transportation Supervisor Gary Goudy as those responsible for transportation in the Sanborn Central School District; to approve assurance of compliance standards for all federal/state programs; to approve the annual School Bus Emergency Assistance Pact for the 2019-20 school year; to approve the Sanborn Weekly Journal as the official Sanborn Central School District’s newspaper; 

to approve state travel rates and per diem allowances (i.e. state rates), with up to $6.00 breakfast, $11.00 lunch, and $15.00 supper. The mileage is dictated by the state ($0.42 per mile currently), and mileage allowances will be set by their standard and district policy. The lodging rate is cost. Students receive $6.00 per meal; 

to designate Superintendent Siemsen as the purchasing agent for the Sanborn Central School District; to approve the following fees for 2019-20:

admission prices: regular games, students $3.00, adults $5.00, above age 65 free; double header games, students $4.00, adults $6.00, above age 65 free; student activity pass $25.00, adult activity pass $45.00, and family passes $85.00, complimentary passes: employees/board members family passes;

hot lunch prices as: $3.00 for PK-5, $3.25 for sixth – 12th grade, $4.25 for adults; breakfast club: $2.00 PK-12, adult breakfast $2.50;

yearbook: without name $38.00; with name $43.00;

to approve substitute teacher pay as $80.00 for non-certified and $100.00 for certified. Long-term substitute for the same teacher after five consecutive days will be $125.00 per day if certified;

to approve substitute bus driver pay in the amount of $70.00 for full route (morning/afternoon) and extra duty pay as $11.00 per hour;

to approve the following amounts for officials pay for volleyball officials junior varsity/varsity $85.00, line judge $35.00, football referee for junior high $25.00, junior varsity referee $35.00, varsity $125.00, basketball referee for fifth-eighth $25.00, ninth-junior varsity $35.00, junior varsity/varsity game $100.00 each, double header games $115.00 each, clock varsity $30.00, clock junior varsity $15.00, shot clock varsity $30.00, shot clock junior varsity $15.00;

to designate the CorTrust Bank of Artesian and Letcher as the official depository of school funds and authorize Gayle Bechen and Justin Siemsen as custodians of all accounts; to appoint Justin Siemsen and Gayle Bechen as administrators of the Trust/Agency account and to institute any school lunch agreements; to authorize the board chair to call recesses; to appoint Schoenfish & Co, Inc., as the district’s audit firm; to authorize continuation of existing funds or accounts and the establishment of any new accounts, if necessary; to approve the current school board policies; to appoint Justin Siemsen and Connie Vermeulen as truancy officers and Justin Siemsen as Title IX, Rehabilitation Act Section 504, Americans with Disabilities Act, Age Discrimination, and Asbestos compliance officer; to approve the district’s annual membership in TIE; and to approve membership in the South Dakota United Schools Association for the 2019-2020 school year. 

Motion by Schmit, seconded by Spelbring, all aye, to approve the 2019-2020 Parent-Student Handbook as revised.

Motion by Adams, seconded by Enfield, all aye, to approve the hiring of Tucker Kingsbury as assistant boys basketball coach for the 2019/2020 season at the rate of $2,850.00.

Regular Board meeting will be held on Monday, August 12, 2019, at 5:00 p.m. in the Sanborn Central School Conference Room. 

Motion by Adams, seconded by Spelbring, all aye, to adjourn the meeting at 8:28 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair