Sanborn County Commissioners met in regular session on Tuesday, March 4, 2025, at 9:00 a.m., with Chairman Jeff Ebersdorfer presiding. Present were Steve Larson, Earl Hinricher, Gary Blindauer, and Duane Peterson.  Auditor Kami Moody was also present. Motion by Peterson, seconded by Blindauer, to approve the minutes from January 21 meeting, as presented. Motion carried. Motion by Peterson, seconded by Blindauer, to approve the agenda as amended by removing Lori Cowman from the agenda due to road conditions. Motion carried.

CITIZEN INPUT: 

No public was in attendance for input.

REPORTS AND BILLS: 

Auditor and Treasurer in all accounts $2,691,038.71

Register of Deeds $2,073.50

Motion by Peterson, seconded by Blindauer, to pay the following bills; motion carried.

  Payroll before Deductions:

Commissioner $6,454.87

Auditor $9,824.08

Treasurer $10,248.14

States Attorney $6,274.54

Courthouse $4,841.91

Assessor $10,935.36

Register of Deeds $10,061.20

Sheriff $20,689.28

Public Welfare $1,945.29

Ambulance $2,157.30

Extension $2,078.86

Weed $4,164.53

Planning & Zoning $129.18

Road & Bridge $44,702.50

E-911 $210.99

Emergency Management $711.46

Sobriety $211.00

First National Bank, Tax Liability $2,735.77

Accounts Management, Employee Garnishment $43.50

First National Bank Omaha, Direct Deposit $27.56

Wellmark Blue Cross Blue Shield, Insurance $24,958.44

AFLAC, Insurance $2,051.74

BEAM, Insurance $517.94

South Dakota Retirement System, Retirement $10,950.84

Delta Dental, Insurance $1,216.60

Small Business, Insurance $25.00

Sanborn County Treasurer, Taxes in Trust $50.00

Cincinnati Insurance Co., Insurance $492.89

Colonial Life, Insurance $126.30

First National Bank, Tax Liability $16,432.58

AT&T Mobility, Utilities $447.20

Avera Queen of Peace, Drug Tests $73.20

Brooks Oil Company, Fuel $103.50

Butler Equipment, Supplies $2,690.78

City of Woonsocket, Utilities $127.88

Walter Cope, Refund Fees – 605 Drive $31.64

Express Stop, Fuel $10.03

First National Bank Omaha, Fuel $13.39

Horizon Health Care, Drug Tests $160.00

Huron Ambulance Service, Medical – Dusty Kokesh $312.22

Lewis Family Drug, Medical – Dusty Kokesh $28.09

Mac’s Hardware Store, Supplies $23.98

Menard’s – Mitchell, Supplies $206.89

Mid-State Organized Crime, Dues $100.00

Napa Central, Supplies $7.74

National Sheriff’s Association, Membership Dues $125.00

Office Peeps Inc., Supplies $602.01

Physicians Claims Company, Ambulance Services Fees February 2025 $578.47

Pilcher Law Firm, Prof, LLC, Supplies $104.79

Quadient Finance USA Inc., Postage $2,000.00

Redwood Toxicology Laboratory, Blood Test $116.00

Runnings Supply Co., Supplies $105.76

Sand Creek Archery, Share of Propane $195.24

South Dakota Department of Transportation, Services $3,373.43

State Treasurer, Monthly Remittance $28,683.35

Sanborn Weekly Journal, Publishing $872.96

Transource Truck & Equipment, Supplies $168.58

Verizon, Utilities $40.04

Williams Musical & Office Equipment, New Cash Register $780.00

HIGHWAY: 

Stacey Mendenhall and Sheri Kogel, Highway Department, met with the board. There was discussion on the Pudge Pit for gravel purposes. Motion by Hinricher, seconded by Larson, to enter into agreement with the State Department of Transportation for a joint power’s agreement. Motion carried. 

Motion by Hinricher, seconded by Blindauer, to sign Resolution 2025-4 for County Weight Limit Resolution. Motion carried. 

SANBORN COUNTY WEIGHT LIMIT ENFORCEMENT 

RESOLUTION

RESOLUTION # 2025-4

WHEREAS, excessive loads can be detrimental to our highways, and

WHEREAS, the Sanborn County Board of County Commissioners, desires to protect existing Sanborn County Highways, ultimately saving tax dollars and,

WHEREAS, the Sanborn County Board of County Commissioners, desire the enforcement of weight limitations on Sanborn County Roads as set forth and posted by the Sanborn County Highway Superintendent, when the superintendent deems it necessary.

NOW therefore to be resolved;

WHEREAS, the limits on Sanborn County Highways shall be set as 80,000 pounds gross weight for any vehicle or combination of vehicles and a maximum truck speed of 40 miles per hour, on County Road, 09-O (397th Ave – Mt Vernon Oil).

That the South Dakota Highway Patrol is and hereby is authorized and requested to enforce weight limitations on Sanborn County Roads. 

Be it further resolved that the penalty for the violation of the load restrictions shall be as set forth in SDCL 32-22-55.

Vote of Sanborn County Commissioners: AYE 5, NAY 0.

Dated this 4th day of March, 2025 at Woonsocket, South Dakota.

/s/ Jeff

Ebersdorfer, 

Chairman of Sanborn 

County Commission

ATTEST:

/s/ Kami Moody, 

Sanborn County Auditor

9:30 a.m. – Hot Patch Mix

• Asphalt Paving – $70 to $80

• Commercial Asphalt – $73

Motion by Blindauer, seconded by Larson, to accept both bids presented. Motion carried.

9:35 a.m. – Patch Overlay 

• Commercial Asphalt – $108

• Asphalt Paving – $84.48

Motion by Larson, seconded by Peterson, to accept the Asphalt Paving bid. Motion carried.

9:40 a.m. – Seal Coating

• Road Guy Construction – $421,382.00 total / $35,115.17 per mile

• Bituminous Paving – $411,400.00 total / $34,283.33 per mile

• Midwest Coatings – $615,296.00 total / $51,274.67 per mile

Motion by Blindauer, seconded by Hinricher, to accept the Bituminous Paving bid. Motion carried.

9:45 a.m. – Crane Work 

• Hallaway Construction – Bid was placed with a breakdown of equipment use and labor costs.

Motion by Hinricher, seconded by Peterson, to accept the Hallaway Construction bid. Bid breakdown is available in the Auditor’s office for viewing purposes. Motion carried.

MARIA SCHWADER, LEGISLATIVE AUDIT

Schwader was present to give the commissioners the final report from the 2022 and 2023 audit. Motion by Hinricher, seconded by Peterson, to approve the audit report presented by Legislative Audit. Motion carried. 

LORI COWMAN, DISTRICT III

Due to weather conditions, Cowman was unable to make it to the meeting. Cowman has rescheduled. 

BURN BAN – RESOLUTION 2025-3

At the request of the local fire departments, a motion by Blindauer, seconded by Peterson, to accept Resolution 2025-3 to enforce a Sanborn County Burn Ban, effective immediately. Motion carried. 

DECLARE A FIRE DANGER EMERGENCY IN SANBORN COUNTY AND TO PROHIBIT OPEN BURNING

WHEREAS, the Sanborn County Board of Commissioners, pursuant to SDCL 7-18A-8, is authorized to adopt emergency measures for the preservation of the public peace and safety, and

WHEREAS, the Sanborn County Board of Commissioners adopted ordinance 2023-10, to regulate open burning procedures and requirements, and

WHEREAS, the Sanborn County Board of Commissioners has determined that because of extremely dry conditions a fire danger emergency now exists within Sanborn County, now,

THEREFORE, BE IT RESOLVED by the Sanborn County Board of Commissioners that a “FIRE DANGER EMERGENCY” be declared and that all open burning of any substance shall be prohibited within Sanborn County, excluding incorporated municipalities, until rescinded by the Sanborn County Commission,

IT IS FURTHER RESOLVED that pursuant to SDCL 7-18A-2 and SDCL 22-6-2(2) the penalty for violating this resolution shall include a fine not to exceed five hundred dollars for each violation.  

Roll call vote: S. Larson, aye; Hinricher, aye; Blindauer, aye; Peterson, aye; Ebersdorfer, aye.

APPROVED this 4th day of March, 2025, by the Sanborn County Commission in regular session at Woonsocket, South Dakota.

/s/ Jeff

Ebersdorfer, 

Chairman of the Board, 

Sanborn County

Commission      

ATTEST: 

/s/ Kami Moody, 

Sanborn County Auditor                                                                             

UPDATING HANDBOOK

Motion by Hinricher, seconded by Blindauer, to approve the changes made to the Personnel Handbook in Section III. Motion carried.

OTHER BUSINESS BROUGHT BEFORE THE BOARD:

Planning & Zoning minutes from March 3 were reviewed, discussed, and approved.

There being no further business before the board, motion by Larson, seconded by Hinricher, to adjourn the meeting at 12:02 p.m. Motion carried. 

The next regular scheduled meeting will be held on Tuesday, March 18, 2025.                                                                                                                                          

Kami Moody

Sanborn County Auditor

Jeff Ebersdorfer

Chairman of the Board, 

Sanborn County                                                               

Published once on March 13, 2025, at the total approximate cost of $97.00 and may be viewed free of charge at www.sdpublicnotices.com.

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