Woonsocket School Board proceedings

UNAPPROVED MINUTES – REGULAR MEETING HELD SEPTEMBER 9, 2019 

The Woonsocket Board of Education met in regular session on September 9th, 2019 at 7:00 p.m. in the Boardroom of the Woonsocket School. Members attending were: Jason White, Neal Hiemstra, Jodi Doering and Todd Olinger. Lisa Snedeker was absent.  Others attending were Superintendent Rod Weber, Sarah Jensen, and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 7:00 p.m.  

On a motion by Jodi Doering, seconded by Todd Olinger, the Board approved the meeting agenda with one additional item to come before the board.   Motion carried.

The minutes of the regular board meeting held on August 12th, 2019, were approved as presented on a motion by Jodi Doering, seconded by Neal Hiemstra.  Motion carried.  

On a motion by Neal Hiemstra, seconded by Jodi Doering, the Board approved the claims presented and the August 2019 financial report as follows; motion carried:

GENERAL FUND, Beginning balance: $741,008.10; Add receipts:  Taxes $3,501.18; Interest $716.96; Other local $788.22; State $156,822.52; Federal $153.31;  Total to be accounted for:  $902,990.29;  less disbursements $142,302.94; Cash balance: $760,687.35; less contracts and accounts payable/transfers; $0.00; plus accounts receivable; $0.00; Fund balance: $760,687.35.

CAPITAL OUTLAY, Beginning balance: $842,480.50; Add receipts:  Taxes $3,685.89;  Other local $0.00; Federal $0.00. Total to be accounted for:  $846,166.39;  less disbursements $64,963.45;   Cash balance: $781,202.94; less accounts payable: $0.00. Fund balance: $781,202.94.

SPECIAL EDUCATION, Beginning balance: $445,280.46; Add receipts: Taxes $2,037.35; Other local  $84.00; State $0.00; Federal $0.00; Total to be accounted for: $447,401.81; less disbursements, $22,406.66; Cash balance: $424,995.15; Less contracts and accounts payable/transfers: $0.00;  Fund balance: $424,995.15.

PENSION, Beginning balance:  $126,220.00; Add receipts: Taxes $0.00; Other local $0.00; Total to be accounted for: $126,220.00;  less disbursements $0.00; Cash balance: $126,220.00; Fund balance: $126,220.00.

FOOD SERVICE, Beginning balance: $80,339.17; Add receipts:  Pupil receipts $9,860.55; Adult receipts $290.00; Milk receipts $0.00; Interest $3.45; Other local  $0.00;  State $0.00;  Federal reimbursement $0.00; Total to be accounted for: $90,493.17; less disbursements $6,419.43; Cash  balance: $84,073.74; Less contracts/accounts payable: $0.00; plus accounts receivable: $0.00: Fund balance: $84,073.74.

ENTERPRISE FUND #53, Beginning balance: $105,357.25;  Add receipts: Other local $610.00; Total to be accounted for: $105,967.25; less disbursements $5,745.51; Cash balance: $100,221.74; Less contracts/accounts payable: $0.00; plus accounts receivable: $0.00; Fund balance: $100,221.74. 

TRUST AND AGENCY, Beginning balance: $20,344.86; Add receipts: Interest $0.85; Pupil activities $170.25; Total to be accounted for: $20,515.96; less disbursements $620.00; Fund balance: $19,895.96.

Salaries and benefits for the month of August 2019 were as follows:

General Fund: $115,869.19    

Special Education: $18,306.43

Enterprise #53: $5,312.23

Food Service: $5,147.98

GENERAL FUND                            

FIRST NATIONAL BANK, SAFE DEPOSIT BOX RENT/VISA TEXTS $132.11

ACCIDENT FUND, WORK COMP POLICY – ANNUAL $9,889.00

ASSOCIATED SCHOOL BOARDS OF SOUTH DAKOTA, SCHOOL BOARD CONFERENCE (2) $370.00

AT&T, CELL PHONE $84.70

C&B OPERATIONS, LLC, PART – MOWER $123.74

CHS, TANK LEASE $54.00

CITY OF WOONSOCKET, WATER SERVICE $36.22

CONTINENTAL WESTERN, ESTIMATED RENEWAL – PACKAGE POLICY/ENDORSEMENT $25,088.00

CUMMINS PLUMBING, PRACTICE FOOTBALL FIELD/MAINTENANCE CALL $365.12

DB ELECTRIC, REPLACE BALLASTS #136.73

EXPRESS 2, GAS – MINI-BUSES $473.96

EXPRESS STOPGAS – MOWER/VEHICLES $293.33

FOOD SERVICE, CORRECTION – SERVICE CALL – CHARGED IN ERR TO FOOD SERVICE $85.00

FOXLEY, MICA , REIMBURSEMENT – BACKGROUND CHECK $43.25

HAUFF MID-AMERICA SPORTS INC., VOLLEYBALLS/BASKETBALLS $1,117.95

HILLYARD, CUSTODIAN SUPPLIES $266.40

HORIZON HEALTH CARE, BUS DRIVER PHYSICAL #213.00

[IMPREST FUND

COUNCIL ON COLLEGE ADMISSION, WORKSHOP FEE – GUIDANCE $55.00

MITCHELL SCHOOL DISTRICT, CROSS-COUNTRY FEE $30.00

REDFIELD SCHOOL DISTRICT, CROSS-COUNTRY FEE $35.00

TOTAL AUGUST IMPREST CLAIMS: $120.00]

IXL LEARNING, SITE LICENSE CURRICULUM $400.00

JD ENTERPRISES, GYM FLOOR FINISHING $450.00

K & D BUSING INC.,  REGULAR ROUTE/CO-CURRICULAR ROUTE $14,673.42

KO’S PRO SERVICE, CUSTODIAN SUPPLIES $24.19

KROHMER PLUMBING, PARTS $116.00

LEHR, DAVE, TECH SUPPORT FEE $150.00

LIEBER, SARAH, LIBRARY/CLASSROOM BOOKS $472.30

MCLEODS, TEACHER GRADE/PLAN BOOKS $272.14

MENARDS, CUSTODIAN/PLUMBING SUPPLIES $1,094.35

MIDWEST FIRE, FIRE SUPPRESSION SYSTEM MAINTENANCE $455.25

MOBYMAX LLC, SITE LICENSE CURRICULUM – TITLE 1 $199.00

NORTHWEST PIPE FITTINGS, FILTERS $506.34

NORTHWESTERN ENERGY, ELECTRIC SERVICE $2,740.98

PARKER SCHOOL DISTRICT, SUPERINTENDENT MEMBERSHIP DUES $60.00

PETTY CASH, POSTAGE EXPENSE $28.95

QUILL CORPORATION, HIGH SCHOOL/ELEMENTARY SUPPLIES $1,190.55

RAMADA INN, LODGING – SUPERINTENDENT – CONFERENCE $264.00

REALLY GOOD STUFF, INC., KINDERGARTEN SUPPLIES $57.98

RON’S LOCKSMITH, KEYS/NEW LOCKS – LOCKER ROOMS $326.80

SANBORN CENTRAL SCHOOL, DIGITAL MUSIC CURRICULUM – SHARED WITH SANBORN CENTRAL $300.00

SANBORN WEEKLY JOURNAL, PUBLICATIONS $135.67

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $233.87

SCHOOL SPECIALTY, HIGH SCHOOL SCIENCE SUPPLIES/ELEMENTARY SUPPLIES $350.04

SOUTH DAKOTA HIGH SCHOOL ACTIVITIES ASSOCIATION, 2019-2020 DUES $186.00

SUMDOG INC., CURRICULUM SITE LICENSE – TITLE 1 $640.00

TEACHER DIRECT, ELEMENTARY SUPPLIES $96.64

VANDENHEMEL, JAMES, REIMBURSEMENT – BUS PHYSICAL $120.00

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $696.82

WOONY FOODS, SUPPLIES $156.73

Fund Total: $65,290.53

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,296.59

AMERICAN FENCE COMPANY, PLAYGROUND EQUIPMENT – 50 PERCENT SHARE $8,335.21

DECKER EQUIPMENT, KEYS/LOCKER SHIPPING $889.77

DRAMSTADS REFRIGERATION, MINI-SPLIT UNITS (2)-ELEMENTARY $7,638.78

NORTHWEST PIPE FITTINGS, WATER COOLER STATION $2,024.72

RIDDELL – ALL AMERICAN SPORTS, FOOTBALL HELMETS/EQUIPMENT $3,202.86

TELLINGHUISEN INC., FINAL PAYMENT AFTER INSPECTION ADDITION $5,000.00

Fund Total: $28,387.93

SPECIAL EDUCATION

FIRST NATIONAL BANK, AUDIBLE FEE/AUDIO BOOKS $51.63

AVERA ST. LUKES, CLIENT SERVICES $843.52

CAREER CONNECTIONS, CLIENT SERVICES $64.44

GUARDIAN, MILEAGE – GUARDIAN $722.40

LIFEQUEST, CLIENT SERVICES $669.91

PALACE TRANSIT, CLIENT TRANSPORTATION $160.00

SOUTH DAKOTA DEPARTMENT OF HUMAN SERVICES, CLIENT SERVICES 1,825.57

WALMART, SPECIAL EDUCATION SUPPLIES $39.18

Fund Total: $4,376.65

FOOD SERVICE                            

ASIMAKOPOULOS, HALEY, REFUND – ADULT LUNCH $5.60

BAYSINGER, CHRIS, REFUND-STUDENT LUNCH $2.35

EARTHGRAINS COMPANY, FOOD $203.20

ENFIELD, DARLA, REFUND – STUDENT LUNCH $144.85

GOERGEN, JENNIFER, MEAL ALLOWANCE – CONFERENCE $29.00

SCHMIEDT, DOMINIC, REFUND – STUDENT LUNCH $15.40

SWENSON, DAN, REFUND – STUDENT LUNCH $4.25

US FOODS, FOOD, SUPPLIES, DISHWASHER RENT $6,783.21

WEBER, PAUL, REFUND – STUDENT LUNCH $17.00

WOONY FOODS, FOOD AND SUPPLIES $24.90

Fund Total: $7,229.76

Chris Selland gave the financial report.

Superintendent Weber advised that the Industrial Tech Class and their instructor, Darin Schmiedt, will be completing a sidewalk and landscaping project in front of the new elementary addition this fall.  Enrollment figures are good, with a slightly higher enrollment than last year – final enrollment figures will be determined by the State on September 27, 2019. The Woonsocket School Board was the recipient of one of the ALL (Act, Learn and Lead) – bronze level awards for the 2018-2019 school year during the Associated School Boards of South Dakota convention held in Sioux Falls in early August. Lisa Snedeker has been selected as the district’s Legislative Delegate. Discussion was held on several options for replacement of the commercial mower/snowblower and also Superintendent Weber advised that he would like to schedule gym floor refinishing for July of 2020. A tree that was given as a retirement gift to Paula Lynch and Judy Hinker has been delivered and will be planted on the school grounds. The district thanks these two retirees. Also under preliminary discussion is a plan to upgrade the practice football field with a four lane track.  

Lead Elementary Teacher Sarah Jensen updated the Board on elementary issues, including assembly programs sponsored by the Woonsocket Elementary Parents Club, the fresh fruits and vegetables grant to provide snacks for PK-8 students, and elementary curriculum discussions. 

On a motion made by Neal Hiemstra, with a second by Jodi Doering, the Board approved the hire of Tate Deinert as Assistant Football coach for the 2019 season at a stipend of $2,775.00.  This cost will be split three ways with the football co-op. Motion carried. 

Motion was made by Todd Olinger, with a second by Neal Hiemstra, to approve a correction to the 2019-2020 salary schedule – Kylie Pauly $39,400.00 instead of the published $38,400.00 due to a lane change approved in September. Motion carried.  

Motion was made by Jodi Doering, with a second by Neal Hiemstra, to approve resolution #367-9 – tax levy request to the County Auditor for taxes payable in 2020 as follows:

AG – $1.473

OO – $3.296

OTH – $6.821

General Fund Opt-out – $50,000.00

Special Education – $1.616

Capital Outlay – $660,000.00

Bond Redemption – $0.00

Motion carried. The general fund opt-out levy ($50,000.00 out of a possible authorized limit of $250,000.00) and capital outlay levy remain the same as for taxes payable in 2019. Increased and stable student enrollment has helped the district to operate with this lower opt-out amount request. 

Motion was made by Jodi Doering, with a second by Neal Hiemstra, to approve the purchase of a John Deere 1575 commercial mower/snowblower from RDO Equipment at a cost of up to $37,143.16 (includes trade-in).  The board will surplus and trade-in the 2012 John Deere Z465 with a trade-in value of $2,000.00. Motion carried.  

It was moved by Todd Olinger with a second by Jodi Doering to approve payment to American Fence for $8,335.21 for the district’s 50 percent share of the new playground equipment – WEPC will pay the remaining 50 percent.  Motion carried. There will be some additional costs for installation and possible ground surface materials that will also be shared up to the district’s approval of $10,000.00 total contribution. The district thanks the Woonsocket Elementary Parents Club for their support of this project and also for the groundwork completed prior to the purchase.  

There being no further business to come before the Board, the September 9th, 2019, regular board meeting of the Woonsocket Board of Education was adjourned at 8:19 p.m. on a motion by Neal Hiemstra with a second by Todd Olinger. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND

Business Manager

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