The School Board of Sanborn Central School District 55-5 met in regular session on Monday, December 14, 2020 at 7:00 p.m. in the Sanborn Central middle school computer lab with the following present: Curtis Adams, Clayton Dean, Justin Enfield, and Emma Klaas. Others present were Superintendent Justin Siemsen, Elementary/Middle School Principal Connie Vermeulen, and Business Manager Gayle Bechen. Gary Spelbring arrived at 7:03 p.m.

The Pledge of Allegiance was recited.

Visitors to Board Meeting: None.

Motion by Adams, seconded by Enfield, all aye, to approve the agenda as printed.    

Motion by Klaas, seconded by Enfield, all aye, to approve the minutes of the regular board meeting November 9, 2020, as printed. 

Motion by Adams, seconded by Spelbring, all aye, to approve the Financial Statement and bills.    

General Fund balance, November 1, 2020: $341,434.85. Receipts: taxes $476,850.07, penalties/interest $774.98, interest $67.92, other pupil $12.00, other $1,241.76, state fines $1,979.95, state aid $52,842.00, admission $121.13, annual $38.00, NPIP 2019 dividend $17,555.16, medicaid adm $1,504.92. Expenditures: $171,417.81, manual journal entry $75.50.  Balance, November 30, 2020: $722,929.43. CorTrust Savings balance, November 1, 2020: $50,433.79. Receipts: interest $0.00. Expenditures: $0.00.  Balance, November 30, 2020: $50,433.79. 

Capital Outlay Fund balance, November 1, 2020: $724,522.76. Receipts: taxes $34,906.72, penalties/interest $49.12, interest $73.14. Expenditures: $932.03. Balance, November 30, 2020: $758,619.71. CD $50,000.00.

Special Education Fund balance, November 1, 2020: $243,946.82. Receipts: taxes $104,600.00, penalties/interest $130.01, interest $31.35, NPIP 2019 dividend $6,000.00, medicaid adm $126.00. Expenditures: $17,606.65. Balance, November 30, 2020: $337,227.53. 

Food Service Fund balance, November 1, 2020: $11,327.08. Receipts: interest $1.74, student meals $244.55, adult meals $239.75, ala carte $3,111.30, certification $186.62, federal reimbursement $9,585.95, fresh fruit and vegetable program reimbursement $568.49, miscellaneous revenue $6.50, NPIP 2019 dividend $4,000.00. Expenditures: $14,538.07. Balance, November 30, 2020: $14,733.91.

Enterprise Fund balance, November 1, 2020: $(1,519.13). Receipts: preschool tuition $2,575.00. Expenditures: $3,964.55, manual journal entry voided check $104.00. Balance, November 30, 2020: $(3,012.68).

Trust and Agency Funds balance, November 1, 2020: $77,341.21. Receipts: $14,413.78. Expenditures: $1,288.15. Balance, November 30, 2020: $90,466.84.

Scholarship Fund balance, November 1, 2020: $9,717.50. Receipts: interest $0.32. Expenditures: $0.00. Balance, November 30, 2020: $9,717.82. Peters Scholarship balance: $9,717.82; Nelson Scholarship balance: $0.00.

Salaries and benefits for the month of December, 2020 were as follows:

General Fund: $149,348.81; 

Special Education: $16,896.93; 

Food Service: $7,694.53;

Enterprise Fund: $3,964.55.

Salaries and benefits for COVID Relief December 2020 were as follows:

General Fund: $41,630.50; 

Special Education: $6,819.00; 

Food Service: $3,409.50.

Claims approved: GENERAL FUND – A&B Business Solutions, copies $307.44; A-Ox Welding, cylinder rent $34.78; Arctic Refrigeration, two-door cooler repair $316.09, walk-in cooler repair $4,876.69; Lynette Baysinger, reimbursement fingerprints $43.25; Builders Supply Company, door closure arm $56.87; Central Electric, November electricity $3,258.37; Chesterman Co., pop $51.76; Churchill, Manolis, Freeman, Kludt, Shelton & Burns LLP, audit letter fee $135.50; Clayton’s Repair, bus repairs $180.00; Cole Paper, janitor supply $995.21; CorTrust, air cards $120.03; Dawson Construction, garbage October-December $1,014.63; Direct Digital Control, heating system service $1,496.45; Harlow’s Bus Sales, bus supply $684.49;

[IMPREST FUND: Chester School, sub state volleyball region loss $139.19, Wessington Springs School, sub state football 1/3 loss $100.00];

Jaymar Business Forms, tax forms $53.04; K&D Busing, November shared bus service $960.45; Kormanagement Services, driver drug test $225.53; Laura Licht, face masks $15.96; Liveticket.tv, production equipment $4,500.00; Tim McCain, reimbursement first aid class $35.00; Menards, janitor supply $33.30; Mid-Dakota Technologies, November tech support $150.00; Midwest Fire & Safety, annual fire equipment inspection $491.00; NAPA, bus supply $49.41; Petty cash, guidance supply $7.73; Public Health Laboratory, water test $15.00; Adriana Salas, reimburse fingerprints $43.25; Sanborn Weekly Journal, board proceedings $254.01; Santel Communications, phone $245.66; South Dakota High School Activities Association, fine arts judge reimbursement $189.03; Southeast South Dakota Conference Conference, football dues $100.00; Staples, library supply $60.52, business office supply $105.77, elementary/middle school principal supply $9.05, elementary supply $75.11, middle school supply  $37.55, high school supply $37.55; Sun Gold Sports, Accelerated Reading awards $27.00; Walmart, face masks $37.20; Todd Welch, reimburse fingerprints $43.25.  

CAPITAL OUTLAY Fund — A&B Business, copier lease $932.03; Graves It Solutions, wireless access points $1,830.00; Hauff Mid-America Sports, boys basketball white/black uniforms $4,535.00, girls basketball white/black uniforms $4,392.00.   

SPECIAL EDUCATION Fund – 

[IMPREST: CorTrust, sped supply $39.96]; 

Speech mileage $18.48. 

FOOD SERVICE Fund – Child/Adult Nutrition Services, processing fee $303.52; Cole Paper Inc., COVID supplies $14.39; Darrington Water Conditioning, November SS tank $24.00; East Side Jersey Dairy, milk $488.81; Menards, supply $71.14; Reinhart Foodservice, FFVP $365.20, COVID supply $344.42, food $3,488.46, supply $613.16; Staples, COVID supplies $314.88; Mary Unterbrunner, food $5.28; Woony Foods, food $95.78.

ENTERPRISE Fund – None.

Mr. Siemsen reported on the following: 

• Girls and Boys Basketball are underway, with the first contests being held on December 12th.  

• The school is currently continuing with required masking. This will continue to be in affect at all activities that take place within the school building until they move back into their “Green” phase. At this time, there will not be any other limitations regarding attendance (Mandatory Masks and Social Distance as much as possible).

• The adjusted Christmas Concert was held on December 8th.  Mrs. Easton and Mrs. Hofer are to be congratulated on preparing the students in this odd time. The students performed well and should be congratulated as well. 

• The state-wide Superintendent meeting scheduled to be held after the Governor’s budget address was canceled due to COVID.  However, she did propose a 2.4 percent increase to fund education – a surprise to say the least. 

• Semester tests are scheduled for December 18th and 21st. 

• Christmas Break begins on December 22nd, with an early dismissal at 11:00 a.m, and going through January 3rd, as school resumes for the second semester on January 4th. 

• New lunch tables arrived and will be put into use as soon as they are put together. The old tables will be used for extra seating in the gym and then donated when they are no longer needed.  

• Thanks to Curtis Adams for his help in getting the bleachers fixed on the south side of the gym.

Mrs. Vermeulen reported on the following: 

• A large amount of time was dedicated to finding subs and counting days as to when students and staff could return during the month of November. Thank goodness for college students and staff willing to give up their prep time to help in the classrooms other than their own! Things have slowed down — thank goodness. One staff member at the colony is still on leave as of December 9th. There are no active or students in contact as of December 9th.

• Basketball has started with the first game on December 12th. 

• The Christmas concert was held during the afternoon of December 8th. The concert was scheduled in two sessions — PreK-4 and fifth-12th.

• Extra Help Day was scheduled for December 4 for students who had missing work or were failing classes. 

• The new eighth grade student and 10th grade student are Kaleb and Kyle Hohn. 

• Christmas break will begin at 11 a.m. on December 22.

Discussion Item: None. 

Old Business: None. 

New Business: 

Motion by Klaas, seconded by Enfield, all aye, to approve the resignation of Megan Wilson as assistant volleyball coach, pending a suitable replacement. The board thanks her for her time and effort in this post.

Motion by Enfield, seconded by Spelbring, all aye, to approve the transfer of $26,000 from general fund to the enterprise fund for preschool.

Motion by Enfield, seconded by Spelbring, all aye, to approve the motion to set a max price on a purchase of a skid loader at $36,000 and a school vehicle at $35,000 and to give Gayle Bechen, Business Manager, and Clayton Dean, Board Chair authority, to sign a check prior to a meeting if an item is found.

Motion by Enfield, seconded by Spelbring, all aye, to approve an additional COVID Relief pay to the full-time staff in the amount of $1,000.00, thanking them all for their continued efforts above and beyond what their jobs are during this year so far and throughout the rest of the year.

Regular Board meeting will be held on Monday, January 11, 2021, at 7:00 p.m. at the Sanborn Central School. 

Motion by Adams, seconded by Klaas, all aye, to adjourn the meeting at 8:09 p.m.

Gayle Bechen

Business Manager

Clayton Dean

Board Chair

The City of Artesian Council met on December 8, 2020, in regular session at the Artesian Community Center. Council Member Kurt Effling called the meeting to order with Council Members Candi Danek and Travis King and Finance Officer Molly Ebersdorfer present. Also present were Tom Fridley and Josh Starzman.

Motion by Danek, seconded by King, to approve the agenda. Motion carried. 

The minutes of the November 10th, 2020, meeting was read, financial reports were read and vouchers were presented; motion to approve by Danek, seconded by King; motion carried.  

USDA, Loan $1,116.00

Xcel Energy, Utilities $1,007.20

Ebersdorfer Molly, Wages $981.75

Fridley Tom, Wages $528.56

Artesian Fire Department, Rent $125.00

C & B Operations LLC, Streets $7.65

Dawson Construction Inc., Utilities $1,148.44

Dawson Construction Inc., Streets $3,190.00

Farmers Elevator Forestburg, Streets $639.19

Insurance Store, Insurance $557.00

Kurt’s Repair, Streets $551.58

Larson & Nipe, Dues $20.00

Sanborn Weekly Journal, Publishing $25.86

Old Business:

Fridley gave report on streets and lagoons.

Sewer/Garbage – reviewed billings.

Discussion on nuisance properties and burning of abandoned property.  Motion by King, seconded by Danek, to rent  tractor from C & B Mitchell for $2,500 for the winter months.

New Business: None

There being no further business brought before the council, motion by Danek, seconded by King, to adjourn; motion carried.

Molly Ebersdorfer

City of Artesian, 

Finance Officer

Kurt Effling

Council Member

REGULAR MEETING HELD 

DECEMBER 14TH, 2020 

The Woonsocket Board of Education met in regular session on December 14th, 2020, at 5:00 p.m. in the commons area of the Woonsocket School. The meeting time had been rescheduled due to a conflict with a basketball game. Members attending were:  Jason White, Neal Hiemstra, Lisa Snedeker, Jodi Doering, and Todd Olinger. Others attending were Superintendent Rod Weber, Sarah Jensen, Carrie Howard, and Chris Selland. The Pledge of Allegiance was recited and the meeting was called to order at 5:00 p.m.  

On a motion by Neal Hiemstra, seconded by Jodi Doering, the Board approved the meeting agenda with two additional items to come before the board.   Motion carried.

The minutes of the regular board meeting held on November 9th, 2020, and the special board meeting held on November 24th, 2020, were approved as presented on a motion by Lisa Snedeker seconded by Jodi Doering.  Motion carried.  

On a motion by Jodi Doering, seconded by Neal Hiemstra, the Board approved the claims presented (to include City of Woonsocket water bill = $32.50) and the November 2020 financial report as follows; motion carried:

GENERAL FUND, Beginning balance: $770,326.28; Add receipts: Taxes $196,659.43; Interest $745.37; Other local/receivables: $3,292.90; State $112,881.00; Federal $0.00; Total to be accounted for: $1,083,904.98; less disbursements $183,886.52;   Cash balance: $900,018.46; less contracts and accounts payable/transfers $0.00; plus accounts receivable $0.00; Fund Balance: $900,018.46.

CAPITAL OUTLAY, Beginning balance: $1,009,422.23; Add receipts: Taxes $227,411.76; Other local: $0.00; Federal:  $0.00. Total to be accounted for: $1,236,833.99; less disbursements $32,467.47; Cash balance: $1,204,366.52; less accounts payable: $0.00; Fund balance:  $1,204,366.52.

SPECIAL EDUCATION, Beginning balance: $474,798.77; Add receipts: Taxes $137,584.88; Other local/receivable: $143.00;  State $0.00; Federal $0.00; Total to be accounted for: $612,526.65;  less disbursements $26,799.50;  Cash balance: $585,727.15; Less contracts and accounts payable/transfers $0.00; plus accounts receivable $0.00; Fund balance; $585,727.15.

FOOD SERVICE, Beginning balance: $78,101.58; Add receipts: Pupil receipts $2,056.00;  Adult receipts $125.00; Interest $2.98; Other local  $0.00; State $0.00; Federal reimbursement $18,247.42; Total to be accounted for: $98,532.98; less disbursements $18,773.39; Cash  balance: $79,759.59; Less contracts/accounts payable $0.00; plus accounts receivable $0.00; Fund balance $79,759.59.   

ENTERPRISE FUND #53, Beginning balance: $87,766.74;  Add receipts: Other local/receivable $0.00; Total to be accounted for: $87,766.74; less disbursements $4,962.88; Cash balance: $82,803.86; Less contracts/accounts payable: $0.00; plus accounts receivable $0.00; Fund balance:  $82,803.86. 

TRUST AND AGENCY, Beginning balance: $21,703.33; Add receipts: Interest $0.95; Pupil activities $4,306.93; Total to be accounted for: $26,011.21; less disbursements $3,357.75; Fund balance $22,653.46.

Salaries and benefits for the month of November 2020 were as follows:

General Fund: $146,783.51   

Special Education: $26,011.12

Enterprise #53: $4,962.88

Food Service: $7,839.41

GENERAL FUND                            

A-OX WELDING, CYLINDER LEASE $54.95

AT&T, CELL PHONE $122.36

ATTORNEY RODNEY FREEMAN, LEGAL FEES – WAIVER $71.79

BUDDE SEPTIC TANK, SANITARY SERVICES – FOOTBALL  PRACTICE $420.00

BUSINESS IMPACT GROUP, BLACKHAWK FACE MASKS $623.62

CITY OF WOONSOCKET, WATER SERVICE $32.50

COLE PAPERS, PROCESSING FEE ON ORDER $19.84

DB ELECTRIC, ELECTRIC WORK – FREEZER/LIBRARY DOOR/GOVERNOR BUILDING $785.51

EXPRESS 2, GAS – VEHICLES/MINI-BUSSES $293.81

EXPRESS STOP, GAS – VEHICLES/MINI-BUSSES $216.68

FORUM COMMUNICATIONS, THANK YOU – SENSKA FAMILY DONATIONS $80.00

HAUFF MID-AMERICA SPORTS INC., BALL CARTS (2) $317.65

HENRIKSEN, MATTHEW, REIMBURSEMENT – REQUIRED COACH CLASS $35.00

HILLYARD CUSTODIAN, SUPPLIES $960.67

[IMPREST FUND:

US POST OFFICE, POSTAGE EXPENSE $330.00

TOTAL IMPREST CLAIMS: $330.00]

INSTITUTIONAL COMPLIANCE SOLUTIONS, TITLE IX TRAINING – A. RODRIGUEZ $299.00

INTRADO, SCHOOLREACH MESSENGER RENEWAL $645.75

JENSEN, SARAH, REIMBURSEMENT – BREAK AWAY LANYARDS $95.07

K&D BUSING INC., REG. ROUTE/CO-CURRICULAR ROUTE $15,086.45

KO’S PRO SERVICE, OIL CHANGE – MINI BUS $45.10

LEHR, DAVE, TECH SUPPORT FEE $150.00

MENARDS, SHOP SUPPLIES/CUSTODIAN SUPPLIES $801.00

MIDWEST FIRE, FIRE INSPECTION $308.50

NASCO, ELEMENTARY SUPPLIES $19.90

NORTHWESTERN ENERGY, ELECTRIC SERVICE $5,051.43

PETTY CASH, POSTAGE EXPENSE $11.86

HURON PLAINSMAN, THANK YOU – SENSKA DONATIONS $132.00

POPPLERS MUSIC, CHORAL MUSIC $26.10

QUILL CORPORATION, SUPPLIES/LANYARDS $394.77

RAMKOTA, LODGING – STATE CROSS COUNTRY $201.00

RIVERSIDE TECHNOLOGIES, COMPENSATION MONITOR – BUSINESS OFFICE $219.00

RUNNING SUPPLY, INC., ICE MELT – PALLET $604.66

SANBORN WEEKLY JOURNAL, PUBLICATIONS $249.47

SANTEL COMMUNICATIONS, PHONE/CABLE/INTERNET $192.76

SCHLICHT, SPENS, REIMBURSEMENT – REQUIRED COACHING CLASS $35.00

SCHOOL SPECIALTY, HIGH SCHOOL SCIENCE SUPPLIES $97.01

WASTE MANAGEMENT OF WI-MN, GARBAGE SERVICE $129.00

WOONY FOODS, CUSTODIAN SUPPLIES $241.54

Fund Total: $29,400.75

CAPITAL OUTLAY

A&B BUSINESS EQUIPMENT, COPIER LEASE $1,370.42

APPLE INC., CHROMEBOOKS (10) – COVID FIRST ROUND $3,940.00

DGR ENGINEERING, ENGINEERING SERVICES – FOOTBALL/TRACK $685.50

DOUBLE D BODY SHOP, VAN BODY REPAIRS $1,630.00

FEISTNER GRAVEL AND EXCAVATION, FOOTBALL PRACTICE FIELD/TRACK PROJECT $98,853.73

FIRST NATIONAL BANK, QZAB CERTIFICATION PAYMENT – PARKING LOT $3,333.33

HOUSE OF GLASS, AUTOMATIC DOOR – LIBRARY – COVID 2 $4,219.00

KARL’S, DISHWASHER/INSTALLATION – GOVERNOR BUILDING $574.98

TODD BRUESKE CONSTRUCTION, REMODEL PROJECT – SPECIAL EDUCATION CLASSROOM/DIRT WORK $49,173.12

U.S. BANK ST. PAUL, INTEREST PAYMENT – CAPITAL OUTLAY CERTIFICATE $6,843.75

Fund Total: $170,623.83

SPECIAL EDUCATION

FIRST NATIONAL BANK – VISA, AUDIBLE FEE $15.91

AVERA ST. LUKES, CLIENT SERVICES $950.72

USD SPEECH AND HEARING CLINIC, STUDENT EVALUATION $175.00

Fund Total: $1,141.63

FOOD SERVICE                            

FIRST NATIONAL BANK – VISA, ROASTERS $228.16

BIMBO BAKERIES USA, FOOD $197.93

BUHLS DRY CLEANING, LAUNDRY SERVICE $12.00

CHILD AND ADULT NUTRITION, FOOD $414.07

REINHART FOOD SERVICE, FOOD/SUPPLIES $6,612.01

WALMART, KITCHEN SUPPLIES $68.05

WOONY FOODS, FOOD $110.25

Fund Total: $7,642.47

Chris Selland gave the financial report and advised that there will be two board member terms up in June of 2021 – Jason White and Todd Olinger. 

A thank you from the Senska Family was read.

Discussion was held on maintenance/repairs at the Community Care and Learning Center. 

Superintendent Weber informed the Board that with the December re-classification recently completed by the South Dakota High School Activities Association, the Sanborn Central/Woonsocket Basketball, Volleyball, Cross-Country and Track Teams will bump up to the “A” classification effective for the 2021-22 and 2022-23 school years as the classification is completed every two years. The Board will attempt to schedule games with many of the same “B” teams that we have  played in the past with the  possibility of adding a few “A” games to the schedule. 

Discussion was held on the part-time  custodian opening. Superintendent Weber also advised that the Goergen property adjacent to the school would most likely be for sale in the near future. 

The Board discussed options for purchasing the property with a possible special meeting to be scheduled in the future to complete the transaction if terms are favorable.

Discussion was held on a COVID extra-duty stipend for all Woonsocket contracted employees.

Lead Elementary Teacher Sarah Jensen updated the Board on Elementary issues and plans for Christmas activities for the K-6 students. 

A thank you to the Board from the staff was read for their contribution towards the tutor day noon meal.

On a motion by Lisa Snedeker, with a second by Jodi Doering, the board approved a COVID extra-duty stipend ($500.00 for each Woonsocket contracted employee) as per addendum A to be paid on the January 15th payroll. Motion carried. The Board expressed their appreciation to all employees for their service and extra effort during the year.  

On a motion by Neal Hiemstra, with a second by Todd Olinger, the Board declared as salvage and surplus a foosball table  valued at less than $300.00 to be disposed of as the district sees fit. Motion carried.

It was moved by Jodi Doering, with a second by Lisa Snedeker, to approve a change in the meeting time from 7:00 p.m. to 5:00 p.m. for both the January 11th and February 8th regular board meetings due to schedule conflicts. Motion carried.

On a motion by Neal Hiemstra, seconded by Lisa Snedeker, the Board approved change order #1 in regard to the Feistner Gravel and Excavation bid (practice football field/track project) changing the completion date from August 2020 to June 2021. Motion carried. The asphalt portion of the project is on hold until spring.    

Motion was made by Todd Olinger, with a second by Jodi Doering, to approve additional pay (based on overtime rate) of $26.50 per hour for Trent Clayton for extra cleaning in the elementary until the part-time custodian position is filled. Estimated hours are 10-15 per week. Motion carried.

Motion was made by Jodi Doering, with a second by Todd Olinger, to authorize Superintendent Weber to hire a part-time custodian (approx. 20 hours per week) at a wage of $13.90 per hour. Motion carried. 

There being no further business to come before the Board, the December 14th, 2020, regular board meeting of the Woonsocket Board of Education was adjourned at 5:29 p.m. on a motion by Neal Hiemstra with a second by Lisa Snedeker. Motion carried.  

JASON WHITE

Chair

CRYSTAL A. SELLAND 

Business Manager