Sanborn Central School Board proceedings

Unapproved Minutes August 12, 12013

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, August 12, 2013 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Dean, Miller, Olson, Schmit and  VanLaecken. Others present  were Superintendent Whitney, Principal Vermeulen and business manager Bechen.
Pledge of Allegiance.
Motion by Schmit, seconded by Dean, all aye, to approve the agenda as amended. Added 49-2013/2014 Approve Shelby Selland as fifth/sixth girls basketball coach ($700.00) and change Robin Moody to fifth/sixth boys basketball coach effective immediately, and move Adjournment to 50-2013/2014.
Motion by Dean, seconded by VanLaecken, all aye, to approve the minutes of the regular board meeting July 12, 2013 as corrected. Motion by Miller, seconded by Olson, all aye, to approve the agenda as printed, should be Motion by Austerman, seconded by VanLaecken, all aye, to approve the agenda as printed.
Visitors to Board meeting: None.
Motion by Olson, seconded by Schmit, all aye, to approve the financial statement and bills. Move drivers education fuel from General Fund to Capital Outlay Expense.
General Fund balance June 30, 2013: 427,292.89. Expenditures: mje 1,204.91. Balance July 1, 2013: 426,087.98. Receipts: taxes 1,722.03, penalties/interest 10.63, interest 15.34, state fines 565.68, state aid 36,108.00, gross receipts electricity 32,194.94, annuals 125.00. Expenditures: 137,737.31. Balance July 31, 2013: 359,092.29. Invested 25,000.00. CorTrust Savings balance July 1, 2013: 408,108.37. Receipts: interest 0.00. Balance July 31, 2013: 408,108.37.
Capital Outlay Fund balance July 1, 2013: 808,701.20. Receipts: taxes 939.40, penalties/interest 4.88, interest 34.18.  Expenditures 27,279.57. Balance July 31, 2013: 782,400.09.
Special Education Fund balance July 1, 2013: 413,224.35. Receipts: taxes 21.53, penalties/interest 0.13, interest 17.44, mje 50.00. Expenditures 14,035.54. Balance July 31, 2013: 399,277.91.  CorTrust Savings balance July 1, 2013: 1,870.85. Receipts: interest 0.00. Balance July 31, 2013: 1,870.85.
Pension Fund balance July 1, 2013: 50,474.09. Receipts: taxes 42.81, penalties/interest 0.22, interest 2.09. Expenditures: 0.00. Balance July 31, 2013: 50,519.21.
Food Service Fund balance July 1, 2013: 23,068.37. Receipts: interest 0.70, student meals 23.65. Expenditures 6,805.03. Balance July 31, 2013: 16,287.69.
Enterprise Fund balance July 1, 2013: 0.00. Receipts: 0.00. Expenditures 5,262.00. Balance July 31, 2013: (5,262.00).
Scholarship Fund balance July 1, 2013: 20,878.50. Receipts: interest 0.88. Expenditures: 0.00. Balance July 31, 2013: 20,879.38. Peters Scholarship balance: 20,379.28; Nelson Scholarship balance: 500.10.
Trust and Agency Funds balance July 1, 2013: 36,714.08. Receipts 1,531.84. Expenditures 2,353.40. Balance July 31, 2013: 35,892.52.
Salaries and benefits for the month of Augus 2013 were as follows:
General Fund: 110,046.53;
Special Education: 13,357.66;
Food Service: 4,212.35.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 309.45; A-Ox Welding, cylinder rent 11.70; ABOUT, dues 50.00; Argus Leader, paper 230.85; Aurora Security Products, camera repair 189.85; Automatic Building Controls, annual fire monitor contract 240.00, annual fire alarm check 343.00; Bio Corporation, supply 108.80; BrightArrow Technologies, digital voice dialer 226.00; Brooklyn Publishers, scripts 79.75; Campbells Supply, portable sprayer 267.09; CBH Conference, dues 375.00; Country Pumper, drivers education gas 148.26; Daily Republic, paper 115.00; Department of Revenue, water testing 735.00;
Krista Evenson, reimbursement fingerprinting 43.25; Susan Farrell-Poncelet, reimbursement fingerprinting 43.25; Hillyard, janitor supply 531.33; Horizon Health Care, three bus driver physicals 540.00; Houghton Mifflin Harcourt, preschool workbooks 91.44; Huron Daily Plainsman, paper 129.08; Lakeshore, preschool supply 350.59; McLeods, colony report cards 86.22; Menards, janitor supply 71.60; Mid-Central Educational Co-op, esa services/mileage 1,136.16; Mitchell Area Superintendent Association, dues 60.00; Quill Corp., ink 46.58; Ramkota Inn, superintedent room 266.97; Running’s Supply, mower blades 163.15;
Sanborn Weekly Journal, board proceedings 86.15, budget 118.59; Santel Communications, repair voicemail 1,980.00; Scholastic Inc, elementary weekly readers 421.63, colony weekly readers 103.81, preschool clifford 65.87; School Specialty, high school supply 305.53; Sherwin Williams, paint 372.99; Steamway Cleaning, clean carpets 722.46; Subscription Services of America, subscription renewals 184.01; Teacher Innovations, planbook subscription 270.00; Training Room, sports supply 698.38; USPS, stamped envelopes 565.10; VISA, air cards 196.03; Walmart, janitor supply 1.07; Williams Musical Repair, instrument repair 160.80.
CAPITAL OUTLAY Fund – BSN Sports, volleyball equipment 169.64; Burnison Plumbing, Heating & Cooling, shower valve, water fountain and professional service 3,875.28; Central Electric, phase II Air Conditioning 23,406.17, main building electricity 1,230.02, bus barn electricity 69.00; Dawson Construction, waste service 758.73; Fist National Insurance, insurance change 33.00; High Plains Technology, elementary projector 564.00, middle school projector 564.00, band projector 564.00;
Houghton Mifflin Harcourt, high school math series 1,693.40; Lakeshore, preschool furniture 205.93, elementary furniture 401.27; Pearson Education, high school new math series 643.24; Santel Communications, rural development loan payment 4,166.67, telephone 210.80; Starfall Education, elementary software 270.00; Taylor Music, convertible tuba 2,550.00; VISA, middle school teacher manual 264.85; Walmart, high school calculators 485.00.
SPECIAL EDUCATION Fund – Quill, ink 44.99; Sioux Falls School District, summer tuition 942.52.
FOOD SERVICE Fund – Avera Pace, food purchasing fee 200.00; Joyce Everhart, national convention room/mileage 890.87; Hillyard, supply 160.07; Ramkota Inn, convention room 251.97.
Mrs. Whitney reported on the following:
• Discussed board goals for the school year.
• Test scores were made public on Tuesday, July 30, 2013. The final results were quite similar to the preliminary reports given the board in July. The board received a color copy of all the Report Cards. Individual reports will be given to parents at Back-to-School Night or mailed if they are unable to attend. Results are available by clicking on the link on our Web site and a Blogger will go out tomorrow with the access information. There is a letter in the packets for families about how to access all the information and what it means on the Report Card.
• Asked for temporary senior privileges for the Class of 2014 as they did well on the DakotaSTEP tests last spring. They can start privileges as soon as they get the rules approved and have parent signatures. They will ask the board for final approval at the September board meeting.
• Shared projected enrollment numbers. As of August 7th the count is 199 with an additional seven preschoolers that are not five years old yet.
• Pictures will be taken on August 23rd.
• School starting on August 21st with a 12:30 dismissal time.
• Talked about the proposal from Direct Digital Controls to update and replace the Siemens control system for our heating/cooling system. Rick Miller is going to call to find out more information.
Mrs. Vermeulen reported that the new math curriculum has arrived, and in-service with elementary teachers on August 15 over their math curriculum.
Discussion was postponed on the 2014 tax request. Gayle will send out assessment information to board members before the next meeting. A final decision will be made at the September meeting.
Old Business: None.
New Business: Motion by VanLaecken, seconded by Olson, all aye, to approve the resignation of the appointments of Pat Carlon & Millar (prof. LLC) as the district’s audit firm and Gerry Kaufman as school district’s attorney of record effective immediately. Letters of resignation are available on request.
Motion by Schmit, seconded by Olson, all aye, to approve the appointment of Schoenfish & Company of Parkston as district’s audit firm and Rodney Freeman of Huron as the school district’s attorney of record.
Motion by Dean, seconded by VanLaecken, all aye, to approve the resignation of Jeff Sewall as fifth/sixth boys basketball coach effective immediately.
Motion by Olson, seconded by Dean, all aye, to approve the current bussing arrangements with the Woonsocket School District for open enrolled students.
Motion by VanLaecken, seconded by Schmit, all aye, to approve the hiring of Chelsea Wenzel as the half-time counselor sharing 50/50 with Woonsocket.
Motion by Dean, seconded by Olson, all aye, to approve Shelby Selland as fifth/sixth girls basketball coach ($700.00) and change Robin Moody to fifth/sixth boys basketball coach effective immediately.
The next regular Board meeting will be held on Monday, Sept. 9, 2013 at 7:00 p.m. in the Sanborn Central School conference room in Forestburg.
Motion by VanLaecken, seconded by Olson, all aye, to adjourn the meeting at 7:37 p.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair

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