Sanborn Central School Board proceedings

Unapproved Minutes - March 11, 2013

The School Board of Sanborn Central School District 55-5 met in regular session on Monday, March 11, 2013 at 7:00 p.m. in the Sanborn Central Conference Room with the following present: Austerman, Miller, Olson and VanLaecken. Others present were Superintendent Whitney, Principal Vermeulen and  Business Manager Bechen. Absent: Schmit.
Pledge of Allegiance.
Motion by Austerman, seconded by Olson, all aye, to approve the agenda as printed.
Motion by VanLaecken, seconded by Austerman, all aye, to approve the minutes of the regular board meeting February 12, 2013 as printed.
Visitors to the Board meeting: none.
Motion by Olson, seconded by VanLaecken, all aye, to approve the financial statement and bills.
General Fund balance February 1, 2013: 231,421.94. Receipts: taxes 40,298.67, penalties/interest 56.08, interest 7.88, pupil activity 29.01, other activity 2,470.12, state fines 1,915.38, state aid 37,330.00, admission 1,040.00, school/public land apport. 10,117.39, bank franchise 893.95. Expenditures: 127,475.14. Balance February 28, 2013: 198,105.28.  Invested 25,000. CorTrust Savings balance February 1, 2013: 407,810.75. Receipts: interest 0.00. Balance February 28, 2013: 407,810.75.
Capital Outlay Fund balance February 1, 2013: 604,719.98. Receipts: taxes 25,398.47, penalties/interest 34.73, interest 23.63, spaghetti feed drums 1,782.38.  Expenditures 26,173.51. Balance February 28, 2013: 605,785.68.
Special Education Fund balance February 1, 2013: 452,113.39. Receipts: taxes 629.66, penalties/interest 14.04, interest 16.81. Expenditures 21,482.40. Balance February 28, 2013: 431,291.50.  CorTrust Savings balance February 1, 2013: 1,868.67. Receipts: interest 0.00. Balance February 28, 2013: 1,868.67.
Pension Fund balance February 1, 2013: 88,696.64. Receipts: taxes 1,159.80, penalties/interest 3.48, interest 3.15. Expenditures: 0.00. Balance February 28, 2013: 89,863.07.
Food Service Fund balance February 1, 2013: 30,007.18. Receipts: interest 1.05, federal reimbursement 4,792.62, student meals 5,041.13, adult meals 493.50, ala carte 666.05, lunch certification 173.82. Expenditures 13,762.87. Balance February 28, 2013: 27,412.48.
Scholarship Fund balance February 1, 2013: 20,374.28. Receipts: interest 0.80, Expenditures: 0.00. Balance February 28, 2013: 20,375.08.
Peters Scholarship balance: 20,375.08; Nelson Scholarship balance: 0.00.
Trust and Agency Funds balance February 1, 2013: 42,392.51. Receipts 4,321.67. Expenditures 7,250.97, mje checks purchased 93.50.  Balance February 28, 2013: 39,369.71.
Salaries and benefits for the month of March 2013 were as follows:
General Fund: 128,216.71;
Special Education: 19,287.33;
Food Service: 6,042.95.
Claims approved:
GENERAL FUND – A & B Business, copier maintenance 309.45; A-Ox Welding, cylinder rent 12.09; Apple, Inc., software license 199.80; Brooks Oil, diesel 10,840.27; Card Services, Accelerated Reader supply 6.99, elementary supply 5.97; Carquest, bus supply 252.45; Central Electric, electricity 4,089.96; Chester Area School District, virtual class tuition 250.00; Dakota Two-Way, bus supply 745.00; Demco, library supply 26.39, colony supply 45.42; Department of Health, water testing 13.00; Farmers Alliance, propane 2,584.65; Farmers Elevator, gas 3,539.00; Foreman Sales & Services, bus supply 71.16; Graham Tire, bus tires 1,708.92; Hauf Mid-America Sports, second girls basketball plaque 39.85; Heartland Paper Co., janitor supply 41.00; Hillyard, janitor supply 1,161.60;
[IMPREST: Doug Odens, doubleheader basketball referee 85.00; Jordon Odens, doubleheader basketball referee/mileage 151.60; Jeff Schneider, doubleheader basketball referee 85.00; South Dakota Interscolastic Athletic Administrators Association conference registration 140.00, South Dakota High School Coaches Association membership 40.00; United States Treasury, late fee 2,102.49; VISA, projector bulbs 155.72];
Josten’s, Inc., high school diplomas 58.50; Krohmer Plumbing, elements water heater 329.49; Olsen Implement, bus supply 43.05; Prostrollo Motor Sales, bus service/supply 488.67; Quill Corp., ink cartridges 523.69, elementary principal supply 12.66; Sanborn Weekly Journal, board proceedings 141.14; Schmitt Music Co., saxaphone repair 84.00; ShopKo, middle school supply 19.66; Tessiers, heating unit repairs 402.15; Thomas Bus Sales, bus supply 149.48; VISA, air cards 193.14; Linda Whitney, high school supply 29.99, girls basketball supply 20.00.
CAPITAL OUTLAY Fund – Santel Communications, rural develpment loan payment 4,166.67.
SPECIAL EDUCATION Fund – Children’s Home Society, January/February tuition 3,321.36; Quill Corp., ink cartridge 16.79.
FOOD SERVICE Fund – Card Services, food 142.45; Child/Adult Nutrition Service, breakfast commodities 208.78; Darrington Water Conditioning, water softener 24.00; Dean Foods, milk 872.13; Earthgrains, bread 181.20; Reinhart, food 3,390.89, supply 117.11.
Motion by Olson, seconded by VanLaecken, all aye, to approve supplement to 2012-2013 budget resolution #1. Capital Outlay: colony computer equipment 2,900.00, pre-school computer equipment 990.00, board of education liability insurance 1,320.00, superintendent furniture 140.00, fiscal agent printer 1,090.00, building improvement tiling bathroom 1,480.00, transportation supplies 2,200.00, girls basketball uniforms 210.00; band half drum set 5,770.00. Means of Finance Capital Outlay surplus cash 16,100.00. Special Education Fund: mild/moderate transportation 180.00. Means of Finance Special Education surplus cash 180.00.
Mrs. Whitney reported that the end of the first quarter was March 7th with report cards and honor roll assembly scheduled for March 14th at 10:50 a.m.;
• First scheduled high school track meet is April 2nd;
• Seniors will be doing their Senior Experience presentations to a group of judges on March 28th;
• A legislative update;
• Only one inquiry thus far for the volleyball coaching position;  and
• Joyce asking for the board to pay some expenses so that she and Tina can attend the national conference in Kansas City this summer.
Mrs. Vermeulen reported on the Access testing completed at the Colony;
• New Students;
• Dakota STEP window from April 1 – April 19th;
• Six new students have started school here this past couple of weeks with three more enrolling this week in various grades PreK – 9th; and
• Grades seven and eight were scientifically selected to be a part of the pilot of the Smarter Balanced testing of the new Common Core standards in math this week.
Other discussion items: Discussion was held on the air conditioning options that were presented to the board previously. No formal action was taken at this time.
Motion by VanLaecken, seconded by Austerman, all aye, to approve the 2013-2014 academic calendar.
Motion by Olson, seconded by VanLaecken, all aye, to approve the resignation of Cheryl Schmit as fifth/sixth boys basketball coach effective immediately.
Motion by Austerman, seconded by Olson, all aye, to approve the rates for the summer Driver’s Education program as $125 for in-district and $300.00 for out-of-district students.
Motion by Austerman, seconded by VanLaecken, all aye, to acknowledge the letter received by the SCEO to enter into negotiations and set the date for April 8th beginning after the regular board meeting. Murray VanLaecken and Rick Miller are the board negotiators with Tracy Moody, Wanda Swenson and Masey Pechholt representing the teachers.
Motion by Olson, seconded by Austerman, all aye, to go into executive session to discuss personnel with possible motions to follow at 7:38 p.m. Regular sessions resumed at 8:13 p.m.
Motion by VanLaecken, seconded by Austerman, Olson abstained, all aye, to approve the certified, classified and all extra-curricular contracts for the 2013-2014 school year with the understanding that some reassignments and letters of intent to not rehire may be necessary.
The next regular Board meeting will be held on Monday, April 8, 2013 at 6:00 p.m. with teacher negotiations to follow in the Sanborn Central School Conference Room at Forestburg.
Motion by VanLaecken, seconded by Olson, all aye, to adjourn the meeting at 8:27 p.m.
Gayle Bechen
Business Manager
Rick Miller
Board Chair

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